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HomeMy WebLinkAbout2009-11-10 Council MinutesNovember 10, 2009 Regular Council Meeting Agenda 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Council Meeting Minutes of October 27, 2009 2.2 Organizational Meeting Minutes of October 27, 2009 3.0 Delegations: 3.1 8:45 a.m. Mike Morton, Director of Finance 3.2 9:00 a.m. Rob Mayhew, Director of Operations 3.3 10:00 a.m. James & Rita Main - Plaque Presentation Farm Family Award 4.0 Operations 4.1 Operations Report 4.2 Cemetery & Parks Plan 4.3 Road Crew/Contract Cost Comparison 4.4 Kirkpatrick/Dunphy Tender Cost Estimate Increase 5.0 Financial Reports 5.1 Operating - Revenue & Expenses Sept 30/09 5.2 Capital - Revenue & Expenses Sept 30/09 5.3 Draft Core Budget 2010 6.0 Business Arising from Previous Minutes 6.1 Appointment of ASB Farmer Member 6.2 MSI Funding Update & Request to Rescind Motion 180/08 6.3 Municipal Facilities Tour 7.0 New Business 7.1 Recreation Capital Funding Request 7.2 Three Hills RCMP Community Action Committee 8.0 Council and Committee Reports 8.1 Flapjack Fiesta 8.2 Agricultural Service Board 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 10.1 Business Pending 2008 10.2 Business Pending 2009 10.3 Business Summary 2009 11.0 In Camera Adjournment 12.0 Information Package COUNCIL MEETING MINUTES NOVEMBER 10, 2009 MINUTES OF THE NOVEMBER 10, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 5 Bob Long, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. .AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Council and Committee Reports • 8.3 Senior's Outreach Volunteer Evening • 8.4 Drumheller Municipal Policing Committee • 8.5 Elected Officials Education Program 532/09 MINUTES 533/09 Councillor Long moved approval of the agenda as amended. 2.0 Minutes 2.1 Approval of the October 27, 2009 Regular Council Meeting Minutes Councillor Wittstock moved approval of the October 27, 2009 Regular Council Meeting Minutes as amended. CARRIED 2.2 Approval of the October 27 2009 Or anizational Council Meeting Minutes 534/09 Councillor Painter moved approval of the October 27, 2009 Organizational Meeting Minutes as presented. CARRIED 6.0 Business Arising from Previous Minutes ASB MEMBER Councillor Hoppins moved that Council appoint Joe Rowbottom for a three year term as Member at Large to the Agricultural Service Board, 535/09 commencing January 1, 2009 and direct Administration to make the necessary amendments to Policy #3-3, Committees and Boards. CARRIED FACILITIES TOUR 6.3 Tour of Municipal Facilities 536/09 Councillor Keiver moved that Council approve the arrangements for the municipal facilities tours. Mike Morton, Director of Financial Services entered the meeting at 8:45 a.m. Page 1 of 4 Initial: COUNCIL MEETING MINUTES NOVEMBER 10, 2009 5.0 Financial Reports 5.1 & 5.2 Overatine and Capital Revenue & Expenses Reports — Se t 30/09 FINANCIAL Councillor Hoppins moved that Council receive the Financial Reports as 537/09 presented. CARRIED Note: A projection of the year end financials will be presented at the November 24 h Council Meeting. Rob Mayhew, Director of Operations, entered the meeting at 8:55 a.m. 2010 DRAFT BUDGET 5.3 Draft Core Budget 2010 Council provided direction regarding the 2010 Budget which will be presented at the first Council meeting in December for any amendments, and approval. Mike Morton, Director of Financial Services, left the meeting at 9:25 a.m. 4.0 Operations OPERATIONS RPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. A Committee of the Whole meeting was scheduled for 8:30 a.m. on COW MTG Wednesday, December 2, 2009 to discuss the 2009 Project status, Market Road Study and traffic counts and the 2010 Road Projects. GAMBLE WSA Note: Gamble WSA flat fee for August was charged in error, the $25 will CREDIT be credited to the water users. Debi Moon, Reporter for The Capital, entered the meeting at 9:50 a.m. 538/09 Councillor Long moved that Council receive the Operations Report as presented. CARRIED The meeting recessed from 9:58 a.m. until 10:07 a.m. PARKS & CEMETERY 4.2 Three Year Parks and Cemetery Plans — 2010 to 2012 3 YEAR PLANS Council reviewed the three year Parks and Cemetery Plans and offered recommendations. Direction of Council: Operations to revise the plans and present at the November 24th Council meeting. CARRIED COST COMPARISON 4.3 Road Crew/Contract Cost Comparison 539/09 Councillor Hoppins moved that Council receive as information and schedule this issue for discussion at the December 2nd Committee of the Whole meeting. CARRIED 4.4 Kirkpatrick/Dunphv Request to Tender Amendment This item was referred to the In Camera Session for discussion. Rob Mayhew, Director of Operations, left the meeting at 10:33 a.m. 6.0 Business Arising from Previous Minutes Cont'd MIGRANT 6.2 MSI Grant Funding 540/09 Councillor Wittstock moved that Council rescind motion #180/08. CARRIED Page 2 of 4 Initial: 0 COUNCIL MEETING MINUTES NOVEMBER 10, 2009 NEW BUSINESS 7.0 New Business REC FUNDING 7.1 Recreational and Leisure Capital Funding 541/09 Councillor Hoppins moved that Council approve funding to the Trochu Elks Lodge in the amount of $26,000 under the Recreational and Leisure Capital Funding Policy 15-11. CARRIED 3 HILLS RCMP COMM 7.2 Three Hills RCMP Community Action Committee 542/09 Councillor Hoppins moved that the Reeve participate in this program. CARRIED COMM REPORTS 8.0 Council and Committee Reports FLAPJACK FIESTA 8.1 Flapiack Fiesta — written report from Councillor Hogp ins on the very successful and worthwhile event held on October 28 in Trochu. ASB 8.2 Agricultural Service Board Meeting — written report from Councillor Hoppins providing Council with an update of the November 41' ASB meeting. Debi Moon left the meeting at 10:45 a.m. SR'S OUTREACH 8.3 Senior's Outreach Volunteer Appreciation Evening VOL APPRECIATION Reeve Calhoun reported on the Senior's Outreach Volunteer Appreciation Evening that she had attended to bring greetings from the County. DRUM POLICING 8.4 Drumheller Municipal Enforcement Committee Councillor Holsworth reported on the first meeting of this committee advising there are 10 people sitting on this committee and the RCMP Staff Sergeant presented rural and urban reports for their information. EOEP 8.5 Elected Officials Education Program Councillor Long reported on the November 3 rd Addressing Local Infrastructure Issues course presented by Darwin Durnie, that Councillor Painter and he had attended in Calgary. 543/09 Councillor Wittstock moved that Council receive the Council and Committee reports. CARRIED CORRESPONDENCE 9.0 Correspondence Report 544/09 Councillor Holsworth moved that Council receive the Correspondence report. BUSINESS REPTS 10.0 Business Pending and Summary Reports 545/09 Councillor Painter moved that Council receive the Business Pending and Summary Reports as presented. CARRIED CARRIED The meeting recessed for lunch from 11:35 a.m. until 12:40 p.m. Rob Mayhew was present when the meeting reconvened. ST. MARY'S GALA Councillor Long moved that Council authorize Councillor Painter to 546/09 attend the upcoming St. Mary's Gala. CARRIED IN CAMERA 11.0 In Camera 547/09 Councillor Painter moved the meeting in camera at 12:45p .m. CARRIED 548/09 Councillor Keiver moved the meeting back in session at 2:45p .m. Page 3 of 4 Initial COUNCIL MEETING MINUTES NOVEMBER 10, 2009 Present when the meeting reconvened were Council, Kevin Miner Laurie Watt and Barb Long. RESERVE REPORT 11.1 Reserve Continuity Report 549/09 Councillor Holsworth moved that Council approve the allocation of reserves as per the schedule presented. LINDEN FIRE 550/09 CARRIED 11.3 Linden Fire Tanker councillor Hoppins moved that Kneehill County Council approve the purchase of a Fire Tanker for the Linden Fire Department based on the Strathmore Rural Fire Tanker specifications plus a bumper monitor. The cost of this tanker is $360,000 and the bumper monitor is estimated at $14,000 with the cost for any additional features being the responsibility of the Linden Fire Department. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 3:00 p.m. Reeve CAO Page 4 of 4