HomeMy WebLinkAbout2009-11-10 Council MinutesNovember 10, 2009 Regular Council Meeting
Agenda
1.0 Adoption of Agenda
2.0 Approval of Minutes
2.1 Council Meeting Minutes of October 27, 2009
2.2 Organizational Meeting Minutes of October 27, 2009
3.0 Delegations:
3.1 8:45 a.m. Mike Morton, Director of Finance
3.2 9:00 a.m. Rob Mayhew, Director of Operations
3.3 10:00 a.m. James & Rita Main - Plaque Presentation Farm Family
Award
4.0 Operations
4.1 Operations Report
4.2 Cemetery & Parks Plan
4.3 Road Crew/Contract Cost Comparison
4.4 Kirkpatrick/Dunphy Tender Cost Estimate Increase
5.0 Financial Reports
5.1 Operating - Revenue & Expenses Sept 30/09
5.2 Capital - Revenue & Expenses Sept 30/09
5.3 Draft Core Budget 2010
6.0 Business Arising from Previous Minutes
6.1 Appointment of ASB Farmer Member
6.2 MSI Funding Update & Request to Rescind Motion 180/08
6.3 Municipal Facilities Tour
7.0 New Business
7.1 Recreation Capital Funding Request
7.2 Three Hills RCMP Community Action Committee
8.0 Council and Committee Reports
8.1 Flapjack Fiesta
8.2 Agricultural Service Board
9.0 Correspondence Report
10.0 Business Pending and Summary Reports
10.1 Business Pending 2008
10.2 Business Pending 2009
10.3 Business Summary 2009
11.0 In Camera
Adjournment
12.0 Information Package
COUNCIL MEETING MINUTES
NOVEMBER 10, 2009
MINUTES OF THE NOVEMBER 10, 2009 REGULAR
MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT
THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET,
THREE HILLS, ALBERTA.
PRESENT:
Division No. 2 Carol Calhoun, Reeve
Division No. 5 Bob Long, Deputy Reeve
Division No. 1 Brian Holsworth, Councillor
Division No. 3 Jerry Wittstock, Councillor
PRESENT Division No. 4 Glen Keiver, Councillor
Division No. 6 Ken Hoppins, Councillor
Division No. 7 Bobby Painter, Councillor
ADMINISTRATION PRESENT:
CAO Kevin Miner
Assistant CAO Laurie Watt
Recording Secretary Barbara Long
Reeve Calhoun in the Chair
CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m.
.AGENDA 1.0 Adoption of Agenda
The following amendments were made to the agenda:
Additions:
Under Council and Committee Reports
• 8.3 Senior's Outreach Volunteer Evening
• 8.4 Drumheller Municipal Policing Committee
• 8.5 Elected Officials Education Program
532/09
MINUTES
533/09
Councillor Long moved approval of the agenda as amended.
2.0 Minutes
2.1 Approval of the October 27, 2009 Regular Council Meeting
Minutes
Councillor Wittstock moved approval of the October 27, 2009 Regular
Council Meeting Minutes as amended.
CARRIED
2.2 Approval of the October 27 2009 Or anizational Council Meeting
Minutes
534/09 Councillor Painter moved approval of the October 27, 2009
Organizational Meeting Minutes as presented.
CARRIED
6.0 Business Arising from Previous Minutes
ASB MEMBER Councillor Hoppins moved that Council appoint Joe Rowbottom for a
three year term as Member at Large to the Agricultural Service Board,
535/09 commencing January 1, 2009 and direct Administration to make the
necessary amendments to Policy #3-3, Committees and Boards.
CARRIED
FACILITIES TOUR 6.3 Tour of Municipal Facilities
536/09 Councillor Keiver moved that Council approve the arrangements for the
municipal facilities tours.
Mike Morton, Director of Financial Services entered the meeting at 8:45
a.m.
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COUNCIL MEETING MINUTES
NOVEMBER 10, 2009
5.0 Financial Reports
5.1 & 5.2 Overatine and Capital Revenue & Expenses Reports — Se t
30/09
FINANCIAL Councillor Hoppins moved that Council receive the Financial Reports as
537/09 presented.
CARRIED
Note: A projection of the year end financials will be presented at the
November 24 h Council Meeting.
Rob Mayhew, Director of Operations, entered the meeting at 8:55 a.m.
2010 DRAFT BUDGET 5.3 Draft Core Budget 2010
Council provided direction regarding the 2010 Budget which will be
presented at the first Council meeting in December for any amendments,
and approval.
Mike Morton, Director of Financial Services, left the meeting at 9:25 a.m.
4.0 Operations
OPERATIONS RPT 4.1 Operations Summary
Rob Mayhew, Director of Operations presented the Operations
Report comprised of Transportation (Roads), Water and Miscellaneous
updates.
A Committee of the Whole meeting was scheduled for 8:30 a.m. on
COW MTG Wednesday, December 2, 2009 to discuss the 2009 Project status, Market
Road Study and traffic counts and the 2010 Road Projects.
GAMBLE WSA Note: Gamble WSA flat fee for August was charged in error, the $25 will
CREDIT be credited to the water users.
Debi Moon, Reporter for The Capital, entered the meeting at 9:50 a.m.
538/09 Councillor Long moved that Council receive the Operations Report as
presented.
CARRIED
The meeting recessed from 9:58 a.m. until 10:07 a.m.
PARKS & CEMETERY 4.2 Three Year Parks and Cemetery Plans — 2010 to 2012
3 YEAR PLANS Council reviewed the three year Parks and Cemetery Plans and offered
recommendations. Direction of Council: Operations to revise the plans
and present at the November 24th Council meeting.
CARRIED
COST COMPARISON 4.3 Road Crew/Contract Cost Comparison
539/09 Councillor Hoppins moved that Council receive as information and
schedule this issue for discussion at the December 2nd Committee of the
Whole meeting.
CARRIED
4.4 Kirkpatrick/Dunphv Request to Tender Amendment
This item was referred to the In Camera Session for discussion.
Rob Mayhew, Director of Operations, left the meeting at 10:33 a.m.
6.0 Business Arising from Previous Minutes Cont'd
MIGRANT 6.2 MSI Grant Funding
540/09 Councillor Wittstock moved that Council rescind motion #180/08.
CARRIED
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COUNCIL MEETING MINUTES
NOVEMBER 10, 2009
NEW BUSINESS 7.0 New Business
REC FUNDING 7.1 Recreational and Leisure Capital Funding
541/09 Councillor Hoppins moved that Council approve funding to the Trochu
Elks Lodge in the amount of $26,000 under the Recreational and Leisure
Capital Funding Policy 15-11.
CARRIED
3 HILLS RCMP COMM 7.2 Three Hills RCMP Community Action Committee
542/09 Councillor Hoppins moved that the Reeve participate in this program.
CARRIED
COMM REPORTS 8.0 Council and Committee Reports
FLAPJACK FIESTA 8.1 Flapiack Fiesta — written report from Councillor Hogp ins on the
very successful and worthwhile event held on October 28 in Trochu.
ASB 8.2 Agricultural Service Board Meeting — written report from
Councillor Hoppins providing Council with an update of the November 41'
ASB meeting.
Debi Moon left the meeting at 10:45 a.m.
SR'S OUTREACH 8.3 Senior's Outreach Volunteer Appreciation Evening
VOL APPRECIATION Reeve Calhoun reported on the Senior's Outreach Volunteer Appreciation
Evening that she had attended to bring greetings from the County.
DRUM POLICING 8.4 Drumheller Municipal Enforcement Committee
Councillor Holsworth reported on the first meeting of this committee
advising there are 10 people sitting on this committee and the RCMP Staff
Sergeant presented rural and urban reports for their information.
EOEP 8.5 Elected Officials Education Program
Councillor Long reported on the November 3 rd Addressing Local
Infrastructure Issues course presented by Darwin Durnie, that Councillor
Painter and he had attended in Calgary.
543/09 Councillor Wittstock moved that Council receive the Council and
Committee reports.
CARRIED
CORRESPONDENCE 9.0 Correspondence Report
544/09 Councillor Holsworth moved that Council receive the Correspondence
report.
BUSINESS REPTS 10.0 Business Pending and Summary Reports
545/09 Councillor Painter moved that Council receive the Business
Pending and Summary Reports as presented.
CARRIED
CARRIED
The meeting recessed for lunch from 11:35 a.m. until 12:40 p.m.
Rob Mayhew was present when the meeting reconvened.
ST. MARY'S GALA Councillor Long moved that Council authorize Councillor Painter to
546/09 attend the upcoming St. Mary's Gala.
CARRIED
IN CAMERA 11.0 In Camera
547/09 Councillor Painter moved the meeting in camera at 12:45p .m.
CARRIED
548/09 Councillor Keiver moved the meeting back in session at 2:45p .m.
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COUNCIL MEETING MINUTES
NOVEMBER 10, 2009
Present when the meeting reconvened were Council, Kevin Miner Laurie
Watt and Barb Long.
RESERVE REPORT 11.1 Reserve Continuity Report
549/09 Councillor Holsworth moved that Council approve the allocation of
reserves as per the schedule presented.
LINDEN FIRE
550/09
CARRIED
11.3 Linden Fire Tanker
councillor Hoppins moved that Kneehill County Council approve the
purchase of a Fire Tanker for the Linden Fire Department based on the
Strathmore Rural Fire Tanker specifications plus a bumper monitor. The
cost of this tanker is $360,000 and the bumper monitor is estimated at
$14,000 with the cost for any additional features being the responsibility
of the Linden Fire Department.
CARRIED
ADJOURNMENT Adjournment
The meeting adjourned at 3:00 p.m.
Reeve
CAO
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