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Home My WebLink About2009-10-13 Council MinutesOctober 13, 2009 Council Meeting Agenda Committee of the Whole - 2010 Core Budget - 8:00 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Council Meeting Minutes of September 22, 2009 3.0 Delegations: 3.1 9:00 a.m. - Rob Mayhew, Director of Operations 4.0 Operations 4.1 Operations Report 5.0 Financial Reports 5.1 Reserve Continuity Report 5.2 Operating Accounts 5.3 Capital Asset Financing 5.4 Contingency Expenditure Report 6.0 Business Arising from Previous Minutes 6.1 Draft Policy #14-12A 6.2 Municipal Facilities Tour 6.3 Contract CAO Services - Carbon 6.4 Draft Amendment to Policy # 15-3 7.0 New Business 7.1 Convention Rates Confirmation 7.2 Minister's Regional Consultation Sessions 7.3 2009 Tax Sale 7.4 Recreation Funding 7.5 Flapjack Fiesta 7.6 Strategic Planning Update 7.7 Recycling Agricultural Plastics 8.0 Council and Committee Reports 8.1 ASB Report 8.2 ARB Report 8.3 EOEP - Negotiation Skills 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 10.1 Business Pending 2008 10.2 Business Pending 2009 10.3 Business Summary 2009 11.0 In Camera Adjournment 12.0 Information Package COUNCIL MEETING MINUTES OCTOBER 13, 2009 MINUTES OF THE OCTOBER 13, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Director of Operations Rob Mayhew Recording Secretary Barbara Long ABSENT: Carol Calhoun, Reeve Division No. 2 Deputy Reeve Holsworth in the Chair CALL TO ORDER Deputy Reeve Holsworth called the meeting to order at 8:50 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Council and Committee Reports • 8.4 CAAMDC Zone Meeting • 8.5 Kneehill Housing Commission Meeting 474/09 Councillor Long moved approval of the agenda as amended. Mike Morton, Director of Finance, entered the meeting at 8:52 a.m. MINUTES 2.0 Minutes 2.1 Approval of the September 22, 2009 Regular Council Meeting Minutes Councillor Wittstock moved approval of the September 22, 2009 475/09 Council Meeting Minutes as presented. CARRIED 5.0 Financial Reports 476/09 Councillor Long moved that Council receive the Financial Reports, as presented. Mike Morton left the meeting at 9:13 a.m. 4.0 Operations OPERATIONS RPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. 477/09 Councillor Hoppins moved that Council approve the Operations Summary as presented. CARRIED Page 1 of 4 Initial: COUNCIL MEETING MINUTES OCTOBER 13, 2009 Debi Moon, reporter for The Capital, entered the meeting at 9:25 a.m. 6.0 Business Arising from Previous Minutes 1120 POLICY #14-12A 6.1 Draft Polic #14-12A — Post Construction Connecting to a Waterline: When the Waterline Must be Extended Administration was directed to re -draft Policy #14-12A and present at the October 27, 2009 Council meeting. Rob Mayhew left the meeting at 10:02 a.m. FOUR FACILITIES 6.2 Tour of Municipal Facilities Councillor provided direction regarding the facilities they wished to tour. 6.3 Contract CAO Services CAO SERVICES Councillor Hoppins moved that Council approve Kneehill County providing temporary CAO services, at cost, to the Village of Carbon. The 478/09 time involved would be a maximum of two (2) 8.5 hour days each week excluding the weeks that the individual will be away on holidays or training. CARRIED POLICY 1115-3 6.4 Draft Amendment to Polic #15-3: Community Grant to Non - Profit Organizations 479/09 Councillor Hoppins moved that Council approve Policy # 15-3 as amended. J The meeting recessed from 10:28 a.m. until 10:40 a.m. 7.0 New Business CONV RATES 7.1 Convention Rates Confirmation Council directed Administration to draft amendments to Policy #3-6, Convention Rates, as per Council direction, for consideration at the October 27, 2009 Council meeting. CARRIED AMA CONSULTATION7.2 Minister's Consultation Sessions SESSIONS Councillor Long moved that Council authorize the attendance of Councillor Holsworth and Kevin Miner, CAO, at the Minister's Regional 480/09 Consultation Session being held on Monday, October 19, 2009 in Red Deer. CARRIED TAX SALE 7.3 Tax Sale 2009 — October 27, 2009 Councillor Hoppins moved that Council set the reserve bid for the 2009 tax notification property, as per the Assessor's recommendation, with the 481/09 terms of the sale being 10% payable by certified cheque, cash or money y order with the offer to purchase and the balance (90%) to be received within thirty (30) days. CARRIED REC FUNDING 7.4 Urban Recreation Funding 482/09 Councillor Long moved that Council direct Administration to withhold the urban portion of the Recreation Funding, Policy # 15-8, until a consensus regarding the allotment has been reached by all the urban municipalities. CARRIED FLAPJACK FIESTA 7.5 Trochu Fla 'ack Fiesta — Oct 28 2009 5:00__Ip.m. to 7:30 .m. Councillor Long moved that Council approve a donation, in the 483/09 amount of $200.00, to the Trochu Flapjack Fiesta, and authorize the Page 2 of 4 Initial: COUNCIL MEETING MINUTES OCTOBER 13, 2009 attendance of Councillor Hoppins and Councillor Painter to man a display table for Kneehill County. CARRIED STRAT PLAN UPDATE 7.6 Strate¢ic Planning Priorities and Action Plans Ouarterly Resort 484/09 Councillor Wittstock moved that Council receive the Strategic Planning Priorities and Action Plans Quarterly Report as information. CARRIED 7.7 Recycling Agricultural Plastics AGR PLASTICS Councillor Hoppins moved that Council authorize the purchase of two thousand (2,000) bags, with appropriate printing, to be distributed free of 485/09 charge at the Three Hills Transfer Station and the County office with the funds allotted from contingency. CARRIED COMM REPORTS 8.0 Council and Committee Reports 8.1 Agricultural Service Board (ASB) — written report from Councillor ASB Hoppins provided highlights of the October 6t' meeting. ARB 8.2 Assessment Review Board (ARB) — written report from Councillor Hoppins providing information on the ARB Hearing and recommending changes that need to be made to the structure of the hearing: scheduled appointment times; copies of presentations prior to the hearing. Several ARB regulations have been changed by the provincial government with respect to process for 2010. 8.3 Elected Official Education Program (EOEP) — written report from LOEP p Ken Hoppins regarding the Negotiation Skills program he had attended on September 23, 2009. CAAMDC 8.4 CAAMDC Zone Meeting — written report from Reeve Calhoun highlighting the discussion items at the Central Zone meeting held in �, g Acadia Valley on October 9 . KHC 8.5 Kneehill Housing Commission - written report from Reeve Calhoun updating Council on the meeting held on September 24, 2009. 486/09 Councillor Long moved that Council receive the Council and Committee reports as presented. CARRIED The meeting recessed for lunch from 11:35 a.m. until 12:45p .m. CORRESPONDENCE 9.0 Correspondence Report 487/09 Councillor Painter moved that Council receive the Correspondence report. p p . CARRIED 9USINESS REPTS 10.0 Business Pendine and Summa Reports 488/09 Councillor Long moved that Council receive the Business Pending and Summary Reports as presented. CARRIED IN CAMERA 11.0 In Camera 489/09 Councillor Wittstock moved the meeting in camera at 1:00p .m. CARRIED 490/09 Councillor Keiver moved the meeting back in session at 1:25p .m. Page 3 of 4 Initial: � COUNCIL MEETING MINUTES OCTOBER 13, 2009 491/09 Councillor Painter moved the Deputy Reeve send a letter to the members KRWSC of the Kneehill Regional Water Services Commission regarding the renewal of the Consultant's Management Contract. CARRIED PREMIERS DINNER Councillor Hoppins moved that Council authorize attendance, and remuneration at the rate of V2 day per diem and mileage plus the cost of the 492/09 ticket for any Councillor wishing to attend the Premier's Dinner on Thursday, October 15'h. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 1:30 p.m. to, Reeve CAO Page 4 of 4 Initial: