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Home My WebLink About2009-09-22 Council MinutesSeptember 22, 2009 Council Meeting Agenda 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Council Meeting Minutes of September 8, 2009 2.2 Public Hearing Minutes August 25, 2009 3.0 Delegations: 3.1 9:00 a.m. - Rob Mayhew, Director of Operations 3.2 10:00 a.m. - Genivar 3.3 10:30 a.m. - Jamie Collins, Grant Writer 3.4 11:00 a.m. - Encana 4.0 Operations 4.1 Operations Report 5.0 Financial Reports 5.1 Bank Reconciliation August 2009 5.2 10 Year Capital Plan 5.3 2010 Budget 6.0 Business Arising from Previous Minutes 6.1 Water Modeling Application Fee 6.2 Equity Release Agreement 6.3 Municipal Sponsorship Program 2008 7.0 New Business 7.1 Policy 15-3 Community Grants to Non -Profit Organizations 7.2 Three Hills Thrashers Junior Hockey Club 7.3 AAMDC Fall 2009 Convention 7.4 CAAMDC Resolution 7.5 Torrington Olympic Event 7.6 Organizational Meeting Date 7.7 Regional Emergency Management Agency &Committee 7.8 Emergency Management Agency Appointments 7.9 Contract CAO Services 7.10 Swalwell Water Inquiry 8.0 Correspondence Report 9.0 Council and Committee Reports 9.1 CAF Announcement 10.0 Business Pending and Summary Reports 10.1 Business Pending 2008 10.2 Business Pending 2009 10.3 Business Summary 2009 11.0 In Camera Adjournment 12.0 Information Package COUNCIL MEETING MINUTES SEPTEMBER 22, 2009 MINUTES OF THE SEPTEMBER 225 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. I Brian Holsworth, Deputy Reeve Division No. 3 Jerry Wittstock, Councillor PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Business Arising • 6.4 Radio Towers Under Council and Committee Reports • 9.2 Doctor Recruitment and Retention • 9.3 Agricultural Plastics • 9.4 Kneehill Regional Family &Community Social Services (FCSS) • 9.5 Red Deer River Watershed Alliance (RDRWA) • 9.6 Mayors &Reeves Meeting • 9.7 Wellness Centres' Meeting • 9.8 Kneehill Ambulance Society (KAS) 448/09 Councillor Wittstock moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the September 8, 2009 Regular Council Meeting Minutes Councillor Painter moved approval of the September 8, 2009 449/09 Council Meeting Minutes as presented. CARRIED 2.2 Approval of the August 25, 2009 Public Hearing Minutes 450/09 Councillor Hoppins moved approval of the August 25, 2009 Public Hearing Minutes as presented. CARRIED 6.0 Business Arising from Previous Minutes H2O MODELING FEE 6.1 Water Modeling Application Fee (Policy #14-12B) 451/09 Councillor Holsworth moved that Council set the water modeling application fee, when a waterline is located adjacent to the property, at $250 plus the applicable GST. CARRIED 'EQUITY H2O OPEN 6.2 Equity Water System Connections -- Release & Settlement Agreement Signed 7 Page 1 of 6 Initial:. COUNCIL MEETING MINUTES SEPTEMBER 22, 2009 452/09 Councillor Holsworth moved that Council approve opening up the Equity Water System to new applicants. CARRIED 453/09 6.3 Municipal Sponsorship Program 2008 MSP 2008 Councillor Hoppins moved that Council amend Motion 379/09 to state WALKING TRAILS that Kneehill County will be the managing partner for the 2008 Municipal Sponsorship Grant. CARRIED Debi Moon, reporter Capital Printers, entered the meeting at 8:47 a.m. 7.0 New Business COMM GRANT P15-3 7.1 Communitv Grants Policy #15-3 454/09 Councillor Hoppins moved that Council direct Administration to present a draft amended Policy # 15-3, Community Grants to Non -Profit Organizations, as per Council direction, for consideration at the October 139 2009 Council meeting. CARRIED Rob Mayhew, Director of Operations, entered the meeting at 8:55 a.m. THRASHERS SUPPORT7.2 Three Hills Thrashers Junior Hockev Club Support 455/09 Reeve Calhoun moved that Council approve advertising sponsorship at the same level and format as previous years, with the donation of the two season's tickets to KidSport. CARRIED OPERATIONS 4.0 Operations OPERATIONS RPT 4.1 Operations Summary Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed: • Road Tour scheduled for 8:00 a.m. Monday, October 5th, 2009. • Conoco/Philips Road Upgrade RR 26-1 has been cancelled. • ATCO Electric line move delays an issue in completing road projects. Councillor Holsworth moved a letter be sent from the Reeve to the 456/09 appropriate ATCO Electric officials, expressing Kneehill County's concern regarding the delays experienced in completing line moves. CARRIED The meeting recessed from 9:13 a.m. until 9:20 a.m. Mike Morton, Financial Services Director, was present when the meeting reconvened. FIN REPORTS 5.0 Financial Reports 10 YEAR CAP PLAN 5.2 10 Year Capital Plan 457/09 Councillor Hoppins moved that Council approve the 10 Year Capital Plan as presented. CARRIED BANK REC 5.1 Bank Reconciliation of August 2009 458/09 Councillor Wittstock moved that Council accept the August 2009 Bank Reconciliation report. CARRIED Rob Mayhew left the meeting at 9:33 a.m. Page 2 of 6Initial: ,_."..�,. COUNCIL MEETING MINUTES SEPTEMBER 22, 2009 Niall Sharpe, Emergency Services Officer, entered the meeting at 9:40 a.m. DRAFT BUDGET 2010 5.3 Draft 2010 Operating Budget Mike Morton highlighted the key areas of the draft operating budget with Council to discuss further at a future Committee of the Whole meeting. Mike Minshall, Genivar, entered the meeting at 9:50 a.m. Rob Mayhew re-entered the meeting at 9:57 a.m. Mike Morton left the meeting at 10:00 a.m. PRESENTATIONS 3.0 Presentations GCNIVAR 3.2 Genivar Update Mike Minshall provided Council with an update on the status of the water projects, highlighting the progress made in each of the phases, and noting the outstanding issues. Mike Minshall left the meeting at 10:28 a.m. Jamie Collins, Grant Writer, Town of Trochu entered the meeting at 10:28 a.m. 6.0 Business Arising from Previous Minutes Continued RADIO TOWERS 6.4 Radio Towers Councillor Holsworth moved that Council direct Administration to proceed with the replacement of the Sarcee Butte tower with a heavier 459/09 duty model and upon approval from the RCMP K Division Supervisor proceed with the installation of new radio equipment on the existing RCMP tower to provide effective radio communication in the Trochu area with the costs not to exceed the dollar amounts presented, with funding to come from contingency. CARRIED Niall Sharpe left the meeting at 10:40 a.m. 3.0 Presentations GRANT WRITER 3.3 Jamie Collins, Grant Writer, Introductions were made and a report containing the grant applications submitted, research completed and the responses received since her commencement June 1St, 2009 was distributed to Council. Applications and research can also be done for any organizations at no cost, as this position is paid for by the Regional Summit Group and the Town of Trochu. Reeve Calhoun thanked Jamie Collins for the update and the opportunity for Council to meet her and gain familiarity with her position. Jamie Collins left the meeting at 10:45 a.m. The meeting recessed from 10:45 a.m. until 10:55 a.m. Darcy Allen, Brian Tuffs and James Francis, representatives from Encana, entered the meeting at 10:55 a.m. 3.4 Encana Presentation ENCANA Darcy Allen provided a program overview and updated Council on EnCana's development plans for the balance of 2009 and future plans for 2010. He advised that it is Encana's goal to maintain or establish open communication and build long term positive relationships. Since 2007 Encana has reduced capital allocations to its Coal Bed Methane Program, while increasing allocations to its emerging shale gas development. On Page 3 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 22, 2009 December 19 2009 two legal entities, EnCana and Cenovus, were formed with the bulk of Kneehill County remaining within EnCana's area. Council expressed appreciation to EnCana for keeping the County updated on future plans and for continuing to invest in the communities where they operate. Darcy Allen, Brian Tuffs and James Francis left the meeting at 11:25 a.m. 7.0 New Business - Continued AAMDC FALL CONv 7.3 AAMDC Fall 2009 Convention - November 16th to 18th Council to contact Administration with the necessary information in order that registrations may be submitted and the necessary arrangements made. RESOLUTION 7.4 Draft Resolution 2009 CAAMDC— Clearwater Count 460/09 Councillor Hoppins moved that Council approve Kneehill County being a seconder for Clearwater County's Draft Resolution, First Nations Consultation. CARRIED TORCH RELAY 7.5 Torrington Olympic Torch Relay Event — January 16, 2010 Councillor Holsworth moved that Council approve a donation, in the 461/09 amount of $500.00 to the Torrington Olympic Torch Relay Event Organizing Committee, to assist with the provision of coffee service. Councillor Hoppins moved a friendly amendment to Motion 461/09 to 462/09 increase the donation amount to $1,000.00. A vote was taken on the amended motion. CARRIED LUNCH The meeting recessed for lunch from 11:40 a.m. until 12:55 p.m. Debi Moon left the meeting at this time. 7.6 Organizational Meeting 2009 463/09 Councillor Wittstock moved that Council set the 2009 Organizational Meeting for 8:00 a.m. Tuesday, October 27, 2009. CARRIED 7.7 Regional Emergency Management Agency and Regional BYLAW 1596 Emergency Management Committee — Bylaw 1596 Councillor Holsworth moved first reading of Bylaw 1596, this being a 464/09 bylaw to establish a Regional Emergency Management Agency and Regional Emergency Management Committee and rescinding former Bylaw 1483. CARRIED 465/09 Councillor Long moved second reading of Bylaw 1596. CARRIED 466/09 Councillor Wittstock moved that consideration be given to hold third reading of Bylaw 1596. CARRIED UNANIMOUSLY 467/09 Councillor Painter moved third reading of Bylaw 1596. CARRIED DIR OF EM AGENCY 7.8 Emergency Management Act- Appointment of a Director of the Emergency Management Agency. 468/09 Councillor Hoppins moved that Council appoint the Emergency Services Officer as the Director of the Emergency Management Agency and the CAO as the Deputy Director of the Emergency Management Agency. ,. { Page 4 of 6 Initial: COUNCIL MEETING MINUTES SEPTEMBER 22, 2009 CARRIED CONTRACT CAO 7.9 Contract CAO Services — Village of Carbon 469/09 Councillor Holsworth moved that Council give Administration time to review the feasibility of offering Contract CAO Services and bring a report to the October 13, 2009 Council meeting. CARRIED 7.10 Swalwell Water Inquiry SWALWELL H2O Council direction: Administration to prepare a response to address the concerns regarding the change to the Swalwell Water System and to contact this ratepayer to explain the reasoning for changing from wells to water supplied by the Kneehill Regional Water Services Commission. CORRESPONDENCE 8.0 Correspondence Report The Correspondence report was reviewed by Council. COMMITTEE REPTS 9.0 Council and Committee Reports CAF PRESENTATION 9.1 Communes Adjustment Fund Announcement — The Canadian Badlands — Councillor Long reported on the September 21" funding announcement presentation of $6.2 million from the Federal Government's CAF. A single application had been submitted from The Canadian Badlands for 23 different project on behalf of 19 rural Alberta communities. Kneehill County has been allocated $300,000 for their Horseshoe Canyon initiative. DR. R&R 9.2 Doctor Recruitment & Retention Committee — Councillor Long updated Council on the progress made by the Doctor Recruitment and Retention Committee. AG PLASTICS 9.3 Drumheller & District Solid Waste - Agricultural Plastics Councillor Long reported on a presentation by a Calgary firm, of an agricultural plastics collection system currently located at the Bassano Hutterite Colony. This was an initial information sharing session attended by the Agricultural Fieldman Bruce Sommerville, and himself. FOSS 9.4 Kneehill Regional FCSS Councillor Painter reviewed with Council his written report from the September 17th Board meeting. RDRWA 9.5 Red Deer River Watershed Alliance Council Painter provided Council with a written report regarding his tour of Red Deer City's Wastewater Treatment Plant. MAYOR/REEVES 9.6 Mayor & Reeves Meeting Reeve Calhoun updated Council on the September 91h Mayors and Reeves meeting held on September 91h. • Guest speaker, Sherry Scheunert, on the Safe Harbour: Respect for All initiative. Creating opportunities for storefront businesses, institutions, agencies and entire municipalities to help create safer, more welcoming communities that support diversity and reject discrimination. 9.7 Wellness Centre Meeting WELLNESS CENTRES Reeve Calhoun reported on the September 17th Wellness Centre Meeting she had attended in Acme. Kneehill County received thanks for the support given to this initiative. 9.8 Kneehill Ambulance Societ KAS Reeve Calhoun updated Council on the September 15th meeting. • Medi -shuttle doing well. Page 5 of 6 Initial:oeJ. 470/09 BUSINESS REPTS 47109 IN CAMERA 472/09 473/09 ADJOURNMENT Page 6 of 6 COUNCIL MEETING MINUTES SEPTEMBER 22, 2009 • Purchasing 4 GPS systems for the ambulances as there is no centralized dispatch system in place and calls are being received for areas outside of Kneehill County. Councillor Long moved that Council receive the Council and Committee Reports. CARRIED 10.0 Business Pending and Summary Reports Direction of Council: • Send letters to those people who have requested connections to the Equity, Churchill and Mt Vernon water lines within the last year advising now open to take applications for water modeling. • Add the dirt road located east of Twining, and the access road built by the Three Hills Hutterian Colony to the upcoming Road Tour. Councillor Hoppins moved that Council receive the Business Pending and Summary Reports as presented. CARRIED 11.0 In Camera Councillor Long moved the meeting in camera at 2:05 p.m. CARRIED Councillor Wittstock moved the meeting back in session at 2:15 p.m. CARRIED Adjournment The meeting adjourned at 2:15 p.m. CARRIED Reeve CAO a