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Home My WebLink About2009-08-25 Council MinutesAugust 25, 2009 Council Meeting Agenda 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Council Meeting Minutes of August 4, 2009 2.2 Special Council Meeting Minutes of August 6, 2009 3.0 Delegations: 3.1 9:00 a.m. - Rob Mayhew, Director of Operations 3.2 10:00 a.m. - Public Hearing - Bylaw 1595 4.0 Operations 4.1 Operations Report 4.2 Hamlet Resurfacing 4.3 Request to Connect to Hesketh/Grainger Water Line 5.0 Financial Reports 5.1 July 2009 Bank Reconciliation 5.2 Financial Summary to June 30, 2009 5.3 Reserve Continuity Schedule 2009 5.4 Capital Schedule 2009 6.0 Business Arising from Previous Minutes 6.1 Council Report Card 6.2 Torrington Fire Department Update 6.3 Policy 14-12A and 14-12B 7.0 New Business 7.1 ARMAA Zone Director 7.2 Tax Sale Date 7.3 Royal Canadian Legion Project 8.0 Correspondence Report 9.0 Council and Committee Reports 9.1 FCSS - KCRP Annual Review 2008-2009 10.0 Business Pending and Summary Reports 10.1 Business Pending 2008 10.2 Business Pending 2009 10.3 Business Summary 2009 11.0 In Camera Adjournment 12.0 Information Package Regular Council Meeting August 25, 2009 MINUTES OF THE AUGUST 25, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Carol Calhoun, Reeve Division No. 1 Brian Holsworth, Deputy Reeve PRESENT Division No. 4 Glen Keiver, Councillor Division No. 5 Bob Long, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT ABSENT: Division No. 3 Jerry Wittstock, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Recording Secretary Barbara Long Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:35 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Council and Committee Reports • 9.2 CAAMD&C Zone Meeting • 9.3 Sisters of Charity Anniversary Celebration • 9.4 Reeve's Report • 9.5 Canadian Badlands — AB Rural Development Funding Presentation 412/09 Councillor Holsworth moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of August 4, 2009 Regular Council Meeting Minutes Amendments to Council Reports 9.2 and 9.3- both items amended to reflect future not past attendance. Councillor Hoppins moved approval of the August 4, 2009 413/09 Council Meeting Minutes as amended. CARRIED 2.2 Approval of August 6, 2009 Special Council Meeting Minutes 414/09 Councillor Painter moved approval of the August 6, 2009 Special Council Meeting minutes as presented. CARRIED FIN REPORTS 415/09 Page 1 of 5 5.0 Financial Reports 5.1 Bank Reconciliation Report as at Julv 31, 2009 Councillor Long moved that Council receive the Bank Reconciliation Report as presented. CARRIED Mike Morton, Director of Finance, entered the meeting at 8:40 a.m. 5.2 Financial Summary to June 30, 2009 The Financial Summary Report was reviewed with Council. Initial: Regular Council Meeting August 25, 2009 Rob Mayhew, Director of Operations, entered the meeting at 8:55 a.m. Debi Moon, reporter for the Capital, entered the meeting at 8:56 a.m. 5.4 Capital Asset Financing Report as at June 30, 2009 Frequency of Report — Direction: first report at end of June and then on a monthly basis. 5.3 Reserve Continuity Report as at June 30, 2009 The Reserve Continuity Schedule was reviewed with Council. 416/09 Councillor Long moved that Council receive the Financial Reports as presented. CARRIED Mike Morton left the meeting at 9:10 a.m. +OPERATIONS 4.0 Operations OPERATIONS RPT 4.1 Operations Summar Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. The following additional items were discussed: • Policy 5-13 Development of Undeveloped Road Allowance At the July 14, 2009 Council meeting a motion was made directing Administration to amend Policy #5-13 policy due to oil field company's development requests. Operations met with Encana and ConocoPhillips, regarding their requests and neither of these oil field companies is going to build our portion of our road. With the economy the way it is today, it appears we will not be seeing an oil field company developing extended portions of a road they are requesting to construct. While making sense in some cases to develop an entire road rather than a portion of a road it is dependent upon the amount of traffic and the location of the road. Council direction is to consider cost sharing partnerships to develop undeveloped road allowances on a site specific basis, with the decision being made by Council. Policy to remain as is. Councillor Hoppins moved approval for Kneehill County to 417/09 enter into a road building agreement with Conoco/Philips to upgrade one mile of RR 26-1, starting at TWP 34-4 north to the Kneehill County boundary. CARRIED 4.2 Hamlet Resurfacing — Torrington School Street HAMLET Council direction: To defer the Torrington hamlet resurfacing project RESURFACING until it can be combined with a larger project in order to have an opportunity to receive a cost savings. HESKETH/GRAINGER 4.3 Requests to Connect to Hesketh/Grainger Waterline H2O REQUESTS Council directed Operations to look into the two requests from the Sharples area to connect to the Grainger/Hesketh water service area, and bring the information back to the next Council meeting. Councillor Holsworth moved that Council receive the Operations 418/09 Summary and Hamlet Resurfacing reports. CARRIED Rob Mayhew left the meeting at 10:00 a.m. Page 2 of 5 Initial: Regular Council Meeting August 25, 2009 The meeting recessed from 10:00 a.m. until 10:05 a.m. Present when the meeting reconvened were Jerry Brett, Senior Planning & Development Officer, Gilbert Quashie-Sam, Planning and Development Officer and Bob Elliott. 3.0 Delegations 3.2 Public Hearing — Bylaw 1595 419/09 Councillor Painter moved that the meeting recess to hear the public hearing scheduled for 10:00 a.m. CARRIED PUBLIC HEARING 420/09 421/09 BYLAW 1595 422/09 Time: 10:05 a.m. Councillor Keiver moved the meeting back in session. CARRIED Time: 10:20 a.m. Councillor Hoppins moved second reading of Bylaw 1595, that being a bylaw to amend Land Use Bylaw 1564, by redesignating the northwest 15.2 hectare (37.6 acres more or less) portion of Certificate of Title #901- 275-225, South West of Section 24, Township 29, Range 24, West of the Fourth Meridian (SW 24-29-24-W4) from Agricultural "A" District to Recreation "R" District. Councillor Painter moved third reading of Bylaw 1595. CARRIED X0_: 1 Jerry Brett and Gilbert Quashie-Sam left the meeting at 10:22 a.m. Page 3 of 5 Initial: -2x- 6.0 Business Arising from Previous Minutes REPORT CARD 6.1 Council Report Card 423/09 Councillor Hoppins moved that Council participate fully, with the guidance and assistance of the consultant to complete a council report card at the rate outlined of $4800. The vote taken on the motion was tied. MOTION DEFEATED FIREFIGHTER 6.2 Torrington Fire Department Update — Volunteer Firefighter COMPENSATION Compensation 424/09 Councillor Hoppins moved that Council receive as information and that this information be forwarded to the Fire Management Committee. CARRIED NEW BUSINESS 7.0 New Business ARMAA DIRECTOR 7.1 Alberta Rural Municipal Administrators Association (ARMAA) Zone Director Position 425/09 Councillor Hoppins moved Council approval for Kevin Miner, CAO, to run for the position of ARMAA Zone Director. CARRIED TAX SALE DATE 7.2 Tax Sale Date Councillor Holsworth moved that Council approve Tuesday, October 27, 426/09 2009 at 1:00 p.m. for the 2009 Public Tax Sale date in the event that a 2009 Public Tax Sale is required. CARRIED LEGION BOOK 7.3 Royal Canadian Legion — Military Service Recognition Book 427/09 Councillor Long moved that Kneehill County support the Royal Canadian Legion, Alberta/Northwest Territories Command "Military Service Recognition Book" through the purchase of a business card size advertisement/support message. Page 3 of 5 Initial: -2x- Regular Council Meeting August 25, 2009 CARRIED Debi Moon left the meeting at 10:50 a.m. 6.0 Business Arising Continued POLICY 14-12 6.3 Water Policies - 14-12A and 14-12B: Connecting to a Waterline Post Construction A lengthy discussion ensued with Council providing Administration with further direction regarding Draft Policies 14-12A and 14-12B Connecting to a Waterline Post Construction. The meeting adjourned for lunch from 11:43 a.m. until 12:42 p.m. Further review of Draft Policies 14-12A and 14-12B occurred. The revised draft policy 14-12B will be brought to the September 81h Council meeting for review and consideration. Draft Policy #14-12A will be brought back to the earliest possible Council meeting. CORRESPONDENCE 8.0 Correspondence Report Bethel Fellowship Church Invitation to Centennial Celebration — Council directed a certificate and letter of congratulations be sent. 428/09 Councillor Hoppins moved that Council receive the Correspondence report as presented. CARRIED COMMITTEE REPTS 9.0 Council and Committee Reports FOSS 9.1 Family Community Support Services (FCSS — Kneehill Community Resource Program (KCRP) Annual Review — letter from Shelley Jackson, Kneehill Regional FCSS included with contact information to address any questions or concerns. 9.2 Central Alberta Association of Municipal Districts and Counties CAAMDC (CAAMDC) Directors Meeting Reeve Calhoun updated Council on the CAAMDC Directors Meeting held on Friday, August 14, 2009 at Kneehill County. SISTERS OF CHARITY9.3 Sisters of Charity of Notre Dame d'Evron 100 Year Celebration Reeve Calhoun reported on the successful celebration organized by the residents of Trochu in gratitude for the Sisters of Charity settling in their community 100 years ago. CAN BADLANDS 9.4 Canadian Badlands Association Councillor Long reported that on Saturday, August ust 22"d MLA Jack Hayden presented the Canadian Badlands association with $5 million in funding, the largest ever granted by Alberta Rural Development. $300,000 from this grant has been allocated for improvements to the Horseshoe Canyon area. Online brochure on Kneehill Area circulated to Council. REEVES UPDATE 9.5 Reeves ReDort • The Marigold Library Board will be meeting in Torrington on Saturday, August 29th and Councillor Keiver will bring greetings from the County. • Olympic Torch Run — Reeve Calhoun will contact and get information on the purchase of souvenirs for distribution by the County. 429/09 Councillor Holsworth moved that Council receive the Council and Committee Reports. CARRIED Page 4 of 5 Initial: Regular Council Meeting August 25, 2009 BUSINESS REPTS 10.0 Business Pending and Summary Reports Direction: to update Council on the following items at next Council meeting: • Equity Water System • Horseshoe Canyon Land Transfer 430/09 Councillor Keiver moved that Council receive the Business Pending and Summary Reports as presented. CARRIED ADJOURNMENT Adjournment 431/09 Councillor Painter moved to adjourn the meeting at 2:15 p.m. CARRIED Reeve -- CAO Page 5 of 5 Initial: