The URL can be used to link to this page

Home My WebLink About2009-08-04 Council MinutesAugust 4, 2009 Council Meeting Agenda 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Council Meeting Minutes of July 14, 2009 3.0 Delegations: 3.1 8:50 a.m. - Planning and Development, Introduction of Gilbert Quashie-Sam a. Appointment of Development Officer 3.2 9:00 a.m. - Rob Mayhew, Director of Operations 3.3 10:30 - Will Nyman, Website Review 4.0 Operations 4.1 Operations Report - distributed at Council 4.2 Water Modeling 5.0 Financial Reports 5.1 Bank Requisition for June 30, 2009 5.2 Auditor Appointment for 2009, 2010, 2011 Fiscal Years 5.3 Audit Committee Terms of Reference 5.4 IT Plan updated for 2010 Budget 6.0 Business Arising from Previous Minutes 6.1 Reservoir Funding (Torrington and Huxley) 6.2 Municipal Sponsorship Program 2008 Alternate Project 6.3 Federation of Canadian Municipalities -Councillor Costs 6.4 Response from Agriculture Minister regarding drought conditions 6.5 Colberg Road Closure and Realignment 6.6 Policy 14-12 Post Construction Water Connections -Amendments 6.7 Request for connection to Mt. Vernon WSA -tabled form last Council 6.8 Bowman Subdivision -provision of services 7.0 New Business 7.1 Website Vehicle Stickers 7.2 Torrington Fire Hall Major Repairs 7.3 Canadian Badlands Signage on Kneehill County Signs 7.4 ARMAA Request for Financial Support for Annual Conference 7.5 Rental of Vehicles -Policy 3-19-5 7.6 Reimbursement of Mileage -amended Policy 3-19-1 7.7 Request for Rezoning a. Bylaw 1595 -first reading 7.8 Seniors Outreach Request for Funding 7.9 Red Deer Tourism 7.10 Scholarship Applications 7.11 Request for Subdivision Extension - KNE080102 Lindac Farms 8.0 Correspondence Report 9.0 Council and Committee Reports 9.1 10.0 Business Pending and Summary Reports 10.1 Business Pending 2008 10.2 Business Pending 2009 10.3 Business Summary 2009 11.0 In Camera Adjournment 12.0 Information Package Regular Council Meeting August 4, 2009 MINUTES OF THE AUGUST 4, 2009 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 2 Division No. 1 PRESENT Division No. 3 Division No. 4 Division No. 5 Division No. 6 Division No. 7 ABSENT Carol Calhoun, Reeve Brian Holsworth, Deputy Reeve Jerry Wittstock, Councillor Glen Keiver, Councillor Bob Long, Councillor Ken Hoppins, Councillor Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Brandy Hay Evans Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8:32 a.m. AGENDA 1.0 Adoption of Agenda The following amendments were made to the agenda: Additions: Under Business Arising from Previous Minutes • 6.9 Cenotaph Sign • 6.10 IDP — Town of Three Hills Under Council and Committee Reports • 9.1 KRWSC — Meeting with the Town of Drumheller • 9.2 Reeve's Update 366/09 Councillor Holsworth moved the approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of July 14, 2009 Regular Council Meeting Minutes Councillor Hoppins moved approval of the July 14, 2009 367/09 Council Meeting Minutes as presented. CARRIED FIN REPORTS 5.0 Financial Reports 5.1 Financial Statement June 30/09 368/09 Councillor Holsworth moved that Council receive the June 30/2009 Financial Statement as presented. CARRIED 5.2 Auditor Appointment for 2009, 2010, 2011 Fiscal Year 369/09 Councillor Hoppins moved that Council select BDO Dunwoody — Red Deer Office for the Auditor Appointment for Kneehill County. CARRIED Debi Moon, reporter for the Capital, entered the meeting at 8:48 a.m. 5.3 Audit Committee — Policy #16-14 AUDIT COMMITTEE Councillor Holsworth moved that Council approve Policy 16-14 as 370/09 amended. Page 1 of 6 Initial: _�_ Regular Council Meeting August 4, 2009 CARRIED Council Long moved that Administration look into training for Council's 371/09 role with respect to the responsibilities of the Audit Committee for Municipal Finances. CARRIED Gilbert Quashie-Sam and Jerry Brett entered the meeting at 9:00 a.m. 3.0 Delegations 3.1a Appointment of Development Officer DEV OFFICER Jerry Brett, Senior Planner and Development Officer, introduced Gilbert Quashie-Sam, newly hired Development and Planning Officer, to Council. 372/09 Councillor Long moved that Council appoint Gilbert Quashie-Sam as a Development Officer for Kneehill County. CARRIED RECESS The meeting recessed from 9:00 a.m. until 9:10 a.m. Rob Mayhew was present when the meeting reconvened. Brandy Hay was present when the meeting reconvened and assumed the recording secretary position. OPERATIONS 4.0 Operations OPERATIONS REPT 4.1 Operations Summar Rob Mayhew, Director of Operations presented the Operations Report comprised of Transportation (Roads) and Water Reports. The following items were discussed: • Wind damage to the Sarcee Butte and Trochu radio tower. • Traffic counter to be placed at Horseshoe Canyon sometime during the summer season. IN CAMERA In Camera 373/09 Councillor Painter moved that the meeting go in camera at 9:15 a.m. CARRIED 374/09 Councillor Holsworth moved that the meeting rise from in camera at 9:46 a.m. CARRIED Rob Mayhew left the meeting at 9:46 a.m. 5.0 Financial Reports Continued IT CAPITAL PLAN 5.4 IT Capital Replacement Plan 2010 375/09 Councillor Holsworth moved that Council approve the 2010 IT Capital Replacement Plan as presented. CARRIED 6.0 Business Arising from Previous Minutes RESERVOIR FNDG 6.1 Reservoir Funding Sources 376/09 Councillor Hoppins moved that Council receive as information. CARRIED MSP 2008 6.2 Municipal Sponsorship Program 2008 377/09 Reeve Calhoun moved that the meeting go in camera at 9:58 a.m. CARRIED Debbie Moon left the meeting at this time. 378/09 Councillor Long moved that the meeting rise from in camera at 10:06 a.m. CARRIED Page 2 of 6 Initial: 379/09 FCM COSTS 380/09 Regular Council Meeting August 4, 2009 Debbie Moon reentered the meeting at this time. Councillor Painter moved that Council reallocate the 2008 Municipal Sponsorship Grant to the Town of Three Hills Walking Trail Project, the Town to be the managing partner of the grant. CARRIED with 6.3 Federation of Canadian Municipalities (FCM) Conference Attendance Costs Councillor Wittstock moved that Administration be directed to adjust the 2010 budget to allow for all of Council to attend the 2010 conference in Toronto. CARRIED 381/09 Councillor Long moved that Council approve the attendance of all of Council each year at the FCM Conferences, should they wish to attend. CARRIED AAFRD LETTER 6.4 Letter of Response from Minister Groeneveld re: Drought 382/09 Conditions Councillor Wittstock moved to receive as information. CARRIED COLBERG RD 6.5 Colberg Road Closure and Realignment 383/09 Councillor Hoppins moved second reading of the Council Resolution #188/09 closing a portion of an unused and undeveloped Original Road Allowance (Road Plan East of SE 18-29-21-W4) to public travel and exchanging same with the adjacent owner for the consideration of the dedication of an alternate public access road route of equal or greater value (portion of the SE and SW 18-29-21-W4). CARRIED 384/09 Councillor Wittstock moved third reading. CARRIED RECESS WEBSITE REVIEW BOWMAN SBDV 385/09 386/09 The meeting recessed from 10:21 to 10:29 a.m. Will Nyman, IT Technician, was present when the meeting reconvened. 3.0 Delegations Continued 3.3 Website Review Will Nyman reviewed the changes to the Kneehill County website and Council provided positive feedback and further amendments. Will Nyman left the meeting at 10:48 a.m. 6.0 Business Arising Continued 6.8 Bowman Subdivision Services — Water and Sewer Councillor Holsworth moved that Council agree to service the Bowman subdivision with water if a future water model shows there is enough supply and that all costs related to the installation of this service be the responsibility of the developer. CARRIED Councillor Hoppins moved that Council accept the use of individual sewage services as long as they are constructed to Provincial standards. CARRIED CENOTAPH SIGN 6.9 Cenotaph Sign — Relocation from Highway 27 East 387/09 Councillor Hoppins moved that Council not approve reimbursement for the improvements made to the commemorative sign and direct Administration to send a letter giving an explanation for the refusal. Page 3 of 6 Initial: Regular Council Meeting August 4, 2009 MOTION DEFEATED 388/09 Councillor Holsworth moved that Council approve the reimbursement to CAN BDLNDS 7.3 Canadian Badlands Signage Program SIGNAGE Councillor Long moved that Council apply for the Canadian Badlands Municipality Welcome Sign Funding Program, for all 7 Kneehill County 392/09 large sign locations, and if successful budget in 2010 for the municipality's contribution towards this program. CARRIED 393/09 Councillor Holsworth moved approval for Councillor Long to attend the Rural Development Fund announcement of funding awarded to the Canadian Badlands. CARRIED AARMA 7.4 Alberta Rural Municipal Administrators Association (AARMA) Conference Sponsorship Councillor Hoppins moved that Council approve financial sponsorship in 394/09 the amount of $1,000 to the AARMA Annual Conference. CARRIED VEHICLE RENTAL 7.5 Policy 3-19-5 Rental of Vehicles 395/09 Councillor Holsworth moved that Council approve the proposed Policy # POLICY 3-19-5 3-19-5 as presented. CARRIED POLICY #3-19-1 7.6 Reimbursement Mileage Policy #3-19-1 Councillor Long moved that Council approve the amendments to Policy 396/09 #3-19-1 as presented. CARRIED REZONING-ELLIOTT 7.7 Request for Re -zoning — Bylaw 1595 (Elliott SW 24-29-24-W4) 397/09 Councillor Holsworth moved first reading to Bylaw 1595, to redesignate from Agricultural "A" District to Recreation "R" District the northwest 15.2 hectare (37.6 acres more or less) portion of Certificate of Title #901 - Page 4 of 6 Initial: J�J cover the costs incurred to refurbish the commemorative sign, with a letter requesting the cooperation of the ratepayer to ensure proper protocol and guidelines are followed regarding any future projects of this nature. CARRIED IDP 6.10 Inter -Municipal Development Plan (IDP) — Regional Joint Summit 389/09 Councillor Keiver moved to accept the motion from the Town of Three Hills regarding the Inter -Municipal Development Plan with Kneehill County assuming the role of managing partner for this project. CARRIED NEW BUSINESS 7.0 New Business WEBSITE STICKERS 7.1 Website Stickers for County Vehicles 390/09 Councillor Hoppins moved this item be brought back to the next Council meeting with revised costs as per the changes requested by Council. CARRIED TORR FIRE HALL 7.2 Torrington Fire Hall Repairs 391/09 Councillor Hoppins moved that Council allocate from contingency $15,300 to the Fire Departments contracted repairs and maintenance budget for the required repairs to the Torrington Fire Hall. CARRIED CAN BDLNDS 7.3 Canadian Badlands Signage Program SIGNAGE Councillor Long moved that Council apply for the Canadian Badlands Municipality Welcome Sign Funding Program, for all 7 Kneehill County 392/09 large sign locations, and if successful budget in 2010 for the municipality's contribution towards this program. CARRIED 393/09 Councillor Holsworth moved approval for Councillor Long to attend the Rural Development Fund announcement of funding awarded to the Canadian Badlands. CARRIED AARMA 7.4 Alberta Rural Municipal Administrators Association (AARMA) Conference Sponsorship Councillor Hoppins moved that Council approve financial sponsorship in 394/09 the amount of $1,000 to the AARMA Annual Conference. CARRIED VEHICLE RENTAL 7.5 Policy 3-19-5 Rental of Vehicles 395/09 Councillor Holsworth moved that Council approve the proposed Policy # POLICY 3-19-5 3-19-5 as presented. CARRIED POLICY #3-19-1 7.6 Reimbursement Mileage Policy #3-19-1 Councillor Long moved that Council approve the amendments to Policy 396/09 #3-19-1 as presented. CARRIED REZONING-ELLIOTT 7.7 Request for Re -zoning — Bylaw 1595 (Elliott SW 24-29-24-W4) 397/09 Councillor Holsworth moved first reading to Bylaw 1595, to redesignate from Agricultural "A" District to Recreation "R" District the northwest 15.2 hectare (37.6 acres more or less) portion of Certificate of Title #901 - Page 4 of 6 Initial: J�J Regular Council Meeting August 4, 2009 275-225 of the South West Quarter of Section 24, Township 29, Range 24, West of the Fourth Meridian CARRIED PUBLIC HEARING Councillor Holsworth moved that Council set a public hearing date for 398/09 Bylaw 1595 for 10:00 a.m. on Tuesday, August 25, 2009. • CARRIED SR'S OUTREACH 7.8 Seniors Outreach Request for Funding Councillor Long moved a letter be sent providing the criteria for the 399/09 County's Community Grants to Non -Profit Organizations grant and suggesting Seniors Outreach apply for any applicable funding for their "Monday Club" program. CARRIED R.D. TOURISM 7.9 Tourism Red Deer Organization 400/09 Councillor Long moved that Council receive as information. CARRIED The meeting recessed for lunch from 11:40 a.m. until 12:47 p.m. Debi Moon left the meeting at 11:40 a.m. K.C. SCHOLARSHIPS 7.10 Kneehill County Scholarship Applications 401/09 Councillor Hoppins moved that Leanne Price and Renae Zook receive the 2009 Kneehill County Scholarship and that the funds be forwarded upon receipt of confirmation of registration at a post -secondary institution. CARRIED Rob Mayhew, Director of Operations, entered the meeting at 1:01 p.m. 7.11 Lindac Farms — Request for Subdivision Extension KNE080102 SBDV EXTENSION Councillor Wittstock moved that Council grant a seven month extension 402/09 for Subdivision KNE080102 which would expire on September 21, 2009. CARRIED 4.0 Operations - Continued H2O MODELING 4.2 Water Modeling 403/09 Councillor Holsworth moved that Council direct Administration to engage the appropriate engineering services for water modeling, with funding from water contingency not to exceed $25,000, to do water models for the systems of Churchill, Equity and Mt. Vernon. CARRIED 6.0 Business Arising Continued POLICY 14-12 6.6 Connecting to a Waterline: Post Construction Policy # 14-12 Administration is to prepare a draft policy, based on the directions of Council, for review at the August 25th, 2009 Council meeting. 6.7 Request for Connection to Mt. Vernon Water Service MT. VERNON Councillor Long moved that following the completion of the water model, CONNECTIONS those residents requesting connection to the Mt. Vernon water system, be advised that they may receive a trickle system and require on site storage, 404/09 with the possibilities of chosen hours of access to be determined by Kneehill County. Councillor Long withdrew his motion. 405/09 Reeve Calhoun moved that Council direct Administration to respond to the ratepayers requesting connections on the County's water systems advising water modeling is to be done by an outside source and the requests will be handled once Kneehill County is aware of the water delivery they may receive. Page 5 of 6 Initial: Regular Council Meeting August 4, 2009 CARRIED GAMBLE WSA Councillor Hoppins moved a Special Council meeting be held on 406/09 Thursday, August 6th, 2009 to receive an update from Genivar Engineering on the Gamble Water Service Area. CARRIED UNANIMOUSLY CORRESPONDENCE 8.0 Correspondence Report 407/09 Councillor Wittstock moved that Council receive the Correspondence report as presented. CARRIED COMMITTEE REPTS 9.0 Council and Committee Reports 9.1 KRWSC - Report on the meeting with Town of Drumheller discussed during the in camera session. 9.2 Reeve's Update i, Reeve ho q u dated Council on the following items: -1A • he 100th Anniversary of the Sisters of Charity Notre y DaC3me e h 1tmrochRu on August 151h. •oi a t rnreting g y organized b Town of Three Hills � regarding Health Care facilities concerns. g g • Plaque ordered for the James Main Family, recipients of the Calgary Stampede Farm Family award. BUSINESS REPTS 10.0 Business Pending and Summary Reports 408/09 Councillor Painter moved that Council receive the Business Pending and Summary Reports as presented. CARRIED The meeting recessed from 3:00 p.m. until 3:10 p.m. 11.0 In Camera 409/09 Councillor Painter moved that Council go in camera at 3:11 p.m. CARRIED 410/09 Councillor Keiver moved that Council rise from in camera at 4:06 p.m. CARRIED ADJOURNMENT Adjournment 411/09 Councillor Long moved to adjourn the meeting at 4:08 p.m. CARRIED CAO Page 6 of 6 Initial: