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Home My WebLink About2012-07-17 Council MinutesKneehill County Regular Council Meeting Tuesday, July 17 2012 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of June 26 2012 3.0 Delegations. 3 1 Pete McRae, Operations Director — 9 00 a.m. 4.0 Operations 4 1 Operations Report 4.2 Transfer Station request from Allan Ross Excavating 4.3 Approval of Roadside Mowing RFP's 44 Water Modeling Application — Mount Vernon WSA — Joe & June Kanderka 5.0 Financial Reports 5 1 Operating Account Report 5.2 Capital Funding Report 5.3 Reserves Report 54 IT Plan 6.0 Business Arising from Previous Minutes 6 1 Urban Recreation Operating Funds 6.2 Friends of Tro-Val Funding 7.0 New Business 7 1 Drew Barnes MLA Cypress -Medicine Hat 7.2 Volunteer Insurance Coverage 7.3 Request for credit — A. Greke 74 Community Discovery Night 75 Three Hills Health Initiative Gala to raise funds for portable ultrasound machine 76 Community Infrastructure Improvement Fund 8.0 Council and Committee Reports 8 1 Trochu Parade 8.2 BMO Farm Family Award 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010/2011 10.2 Business Pending Report 2012 10.3 Business Completed Items Summary Report 2012 11 A COUNCIL MINUTES OF JULY 17 2012 MINUTES OF THE JULY17 2012 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 5 Bob Long, Reeve Division No 1 Brian Holsworth, Deputy Reeve Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor PRESENT Division No 4 Glen Keever Councillor Division No 6 Ken Hoppms, Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kull CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Agenda Additions to the Agenda. Under New Business 77 Starland County Grand Opening Under Council Committee Reports 8 3 Drumheller & District Solid Waste Association 84 Kneehill Regional FCSS Tour of Provincial Building 85 Badlands Community Facility Grand Opening 86 Agriculture Service Board Summer Tour 87 Kneehill Housing Under Operations 45 Crop Damages on Waterlines 351/12 Councillor Hoppms moved approval of the agenda as amended. XuaRM-01 1 Initials COUNCIL MINUTES OF JULY 17 2012 MINUTES 2.0 Minutes 2.1 Approval of the June 26, 2012 Regular Meeting Minutes 352/12 Councillor Calhoun moved approval of the June 26 2012 Council Meeting minutes, as presented. CARRIED 6.0 Business from the Previous Minutes URB REC OPER FUND 6.1 Urban Recreation Operating Funds 353/12 Councillor Calhoun moved that Kneehill County issue cheques in the amount of $10 00 per capita based on the census numbers provided by Alberta Municipal Affairs 2011 municipal census and population list for each urban municipality with the funds to come from the strategic planning reserve CARRIED 354/12 Councillor Hoppms moved to have Reeve Long or designate attend each Urban Municipality Council Meeting to deliver the Urban Recreation Operating Funds cheques. CARRIED FRNDS OF TROVAL 6.2 Friends of Tro-Val Funding 355/12 Councillor Hoppms moved to have Kneehill County contribute a total amount of $30 000 (thirty thousand dollars) distributed over the next three IL years at $10 000 (ten thousand) per year and that the Friends of Tro-Val have to match this donation which cannot be matched by grant money 356/12 Councillor Calhoun moved a friendly amendment to Motion 355/12, that Kneehill County contribute a total amount of $45 000 (forty five thousand dollars) distributed over the next three years at $15 000 (fifteen thousand) per year and that the friends of Tro-Val have to match this donation which cannot be matched by grant money that the funds are used for equipment for the gymnasium not for the building and that the funding comes from the strategic planning budget. A vote was taken on the amended motion. CARRIED NEW BUSINESS 7.0 New Business DREW BARNES MLA 7.1 Drew Barnes MLA Cvvress-Medicine Hat 357/12 Councillor Hoppms moved that Council direct Administration to provide Drew Barnes, MLA with acceptable dates for a meeting to discuss local infrastructure and transportation needs in Kneehill County CARRIED 2 Initials COUNCIL MINUTES OF JULY 17 2012 Debi Moon, reporter for the Capital, entered the meeting at 8 58 a.m. Pete McRae, Director of Operations entered the meeting at 8 58 a.m. The meeting recessed from 9.01 a.m. until 9 10 a.m. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed. • Sunnyslope Water System — Ribbon Cutting Ceremony will take place on August 28th at the Linden North Reservoir Site at 3 00 p.m. 358/12 Councillor Calhoun moved that Council receive the Operations Summary report as presented. CARRIED TRANSFER STN 4.2 Transfer Station request from Allan Ross Excavating REQUEST Reeve Long moved that Council direct Administration to send a letter to 359/12 the Town of Trochu to have them make a request to Kneehill County to allow their contractor Allan Ross Excavating, to dispose of the old Apartment Building and the old TV Building rubble at the Kneehill County Waste Disposal Site by Torrington. CARRIED H2O MODELING 4.4 Water Modeling Application — Mount Vernon WAS — Joe & June Kanderka 360/12 Councillor Calhoun moved that Council approves the connection recommendation as presented. CARRIED 11.0 In -Camera 361/12 Councillor Holsworth moved that Council go into In -Camera at 9 43 a.m. CARRIED Debi Moon, reporter for the Capital, left the meeting at this time. 362/12 Councillor Calhoun moved the meeting out of In -Camera at 10.00 a.m. CARRIED Debi Moon, reporter for the Capital, returned to the meeting at this time 3 1 ImtiNs COUNCIL MINUTES OF JULY 17 2012 OPERATIONS 4.0 Operations Continued Irw ROADSIDE MOWING 4.3 Approval of Roadside Mowing RFP's 363/12 Councillor Calhoun moved that Council award JBK Oilfield Services the 2012 Roadside Mowing contract for $40 00 per ditch mile from August 1 2012 to October 31 2012 CARRIED WTRLINE CROP DMG 4.5 Crop damages on Waterlines Council discussed policy #13 18 regarding crop damage compensation. Pete McRae left the meeting at 10 14 a.m. The meeting recessed from 10 14 a.m. until 10.21 a.m. Mike Morton, Director of Finance, was present when the meeting reconvened. FINANCIAL 5.0 Financial Reports OPERATING ACCTS 5.1 Operating Account Report CAPITAL FUNDING 5.2 Capital Funding Report RESERVES REPORT 5.3 Reserves Report Mike Morton reviewed the above Financial Reports with Council. 364/12 Councillor Calhoun moved that Council receive the Financial Reports as presented. CARRIED IT PLAN 5.4 Information Technologv Plan 365/12 Councillor Wittstock moved that Council accept the 2013 IT Plan as presented. CARRIED Mike Morton left the meeting at 10 48 a.m. NEW BUSINESS 7.0 New Business Continued VOL INS COVERAGE 7.2 Volunteer Insurance Coverage 366/12 Councillor Calhoun moved to approve the extra accidental insurance for $250 00 (two hundred and fifty dollars) that will cover volunteers up to the age of 80 CARRIED REQUEST A. GREKE 7.3 Request for Credit — A. Greke 367/12 Councillor Wittstock moved to direct Administration to credit A. Greke for the overpayment of taxes totaling $131 70 (One hundred and thirty one dollars and seventy cents) 4 41nitls COUNCIL MINUTES OF JULY 17 2012 CARRIED COM DISCOV NIGHT 7.4 Community Discovery Night 368/12 Councillor Calhoun moved that Council authorize the attendance of the Reeve or designate at the Three Hills Community Discovery Night on Wednesday September 5 2012 CARRIED 3 -HILLS HEALTH 7.5 Three Hills Health Initiative — Gala to raise funds for portable INITIATIVE GALA ultrasound machine 369/12 Councillor Calhoun moved that Council approve a donation of $5000 00 to the Three Hills Health Initiative Charity Gala as a sponsor of the Trip Raffle or the Dinner with funds to come from Medical Reserves. CARRIED COM INFRA 7.6 Community Infrastructure Improvement Fund IMPROVEMNT FUND Reeve Long moved that Council approve submitting the Keiver's Lake 370/12 Campground project for funding under the Community Infrastructure Improvement Fund. CARRIED STARLAND CNTY 7.7 Starland County Grand Opening of the renovated Administration Office 371/12 Councillor Hoppms moved that Council authorize attendance for those wishing to attend Starland County Grand Opening of the renovated Administration Office on Thursday August 2, 2012 CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports TROCHU PRADE 8.1 Trochu Parade- a picture was provided by Councillor Hoppms of the Kneehill County Float put into the July 1 2012 Trochu Parade BMO FARM FMLY 8.2 BMO Farm Family Award- Written report by Reeve Long on attending the Farm Family Awards presentation with the Hogg family at the Stampede Debi Moon left the meeting at 11.28 a.m. DRUM WASTE 8.3 Drumheller & District Solid Waste Association — Written report by Councillor Calhoun on the Annual General Meeting held on June 21 2012. Next meeting will be on August 16 2012 FCSS TOUR OF PROV 8.4 Kneehill Regional FCSS Tour of Provincial Building — Written BLDG report by Councillor Calhoun. 5 Initials COUNCIL MINUTES OF JULY 17 2012 BDLANDS COM 8.5 Badlands Communitv Facilitv Grand Opening, Verbal report by FACILITY Reeve Long on attending the Grand Opening on July 4 2012. ASB SUMMER TOUR 8.6 Agriculture Service Board Summer Tour — Written reports from Councillor Hoppms and Councillor Painter on the Agriculture Service Board Summer tour which was held on July 9-13 2012 and was organized by Northern Sunrise County and The MD of Smoky River KNEEHILL HOUSING 8.7 Kneehill Housing — Written report from Councillor Calhoun 372/12 Councillor Hoppins moved that Council receive the Council and Committee Reports as presented. CARRIED The meeting recessed from 12.00 p.m. until 1.22 p.m. CORRESPONDENCE 9.0 Correspondence Report 373/12 Councillor Holsworth moved the Council receive the Correspondence Report. CARRIED Council directed Administration to look into the assessment of certain industrial/commercial sites. BUS PENDING 10.0 Council Business Pending & Summary Reports 374/12 Councillor Wittstock moved that Council receive the Business Pending and Summary reports. CARRIED Council directed Administration to come up with a plan for the landscaping in the front of the Kneehill Administration Building. 6 4�z) i 1 Initials [A C? COUNCIL MINUTES OF JULY 17 2012 Adiournment The meeting adjourned at 1 40 p.m. � �eeve 9 41nitia CAO