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Home My WebLink About2012-05-08 Council MinutesKneehill County Regular Council Meeting Tuesday, May 8, 2012 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of April 24 2012 3.0 Delegations. 3 1 Pete McRae, Operations Director — 9 00 a.m. 3.2 Mike Morton, Finance Director — 10.00 a.m. 4.0 Operations 41 Operations Report 4.2 Dust Control — Gravel Haul Roads & Washboard Treatment 4.3 Dust Control Product Comparison 44 Windshield Road Study 4.5 Martin Road 46 Linden Water/Wastewater Work 5.0 Financial Reports 5 la 2012 Operating Budget without Wages and Salaries 5 lb 2012 Operating Budget with Wages and Salaries 5.2 2012 Capital Budget 5.3 2012 Tax Rate Bylaw 41647 6.0 Business Arising from Previous Minutes 6 1 Parade Float Options 6.2 Huxley Sewage System 6.3 RFP — Council Chambers Renovation 7.0 New Business 7 1 Three Hills High School Graduation Invitation 7.2 Centennial Cruise Weekend Activity 7.3 Horseshoe Canyon — Liability Insurance 74 Letter of Concern — Murray Woods 7.5 Sunnyslope Water Service Area — Letter of Concern Dennis Dey 8.0 Council and Committee Reports 8.1 Marigold Library Annual General Meeting 8.2 BoomTown Trail Spring Conference 8.3 BoomTown Trail Annual General Meeting 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010/2011 10.2 Business Pending Report 2012 10.3 Business Completed Items Summary Report 2012 11.0 In Camera 11.1 Motions from In Camera Adjournment 12.0 Information Package C+ 11 COUNCIL MINUTES OF MAY 8, 2012 MINUTES OF THE MAY 8 2012 REGULAR �r MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. 11 A PRESENT. Division No 5 Bob Long, Reeve Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor (via video conferencing) PRESENT Division No 4 Glen Keiver Councillor Division No 6 Ken Hoppins, Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long ABSENT. Division No 1 Brian Holsworth, Deputy Reeve CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8 32 a.m. AGENDA 1.0 Adoption of Agenda Under New Business 76 Centennial Celebrations Invitation Under Council Committee Renorts 84 Drumheller & District Solid Waste 85 RCMP Appreciation Event 228/12 Councillor Calhoun moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the April 24. 2012 Regular Meeting Minutes 229/12 Councillor Hoppins moved approval of the April 24 2012 Council Meeting minutes, as amended. CARRIED 1 Initials COUNCIL MINUTES OF MAY 8 2012 OLD BUSINESS 6.0 Business from the Previous Minutes PARADE FLOATS 6.1 Parade Particination/Floats 230/12 Councillor Hoppms moved that Council direct Administration to proceed with the development of a re -usable parade float for a budget amount of $2,50000 CARRIED Pete McRae, Director of Operations, entered the meeting at 9 00 a.m. Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9.02 a.m. HUXLEY SEWAGE 6.2 Huxlev Wastewater Svstem 231/12 Councillor Hoppms moved that Council direct Administration to meet with 2 or 3 Huxley residents, having diverse opinions regarding improvements to the sewage lagoon and wastewater system, to provide the rough costs of such a project. CARRIED OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads) Water and Miscellaneous updates. The following items were also addressed. Huxley Truck Fill — Opened today and will be closely monitored as to water levels. Viterra Road/CN Crossing — CN made their necessary changes in the fall of 2011 and Kneehill County will address further improvements this spring. Sunnyslope Waterline project — Waterline pipes sticking out of the ground to be cut and buried. 232/12 Councillor Calhoun moved that Council receive the Operations Summary report as presented. CARRIED K.C. DUST CONTROL 4.2 Dust Control for Gravel Haul Roads/Washboard Treatment 233/12 Councillor Calhoun moved that Council approve the 2012 Calcium Chloride dust control list as presented. CARRIED Debi Moon, reporter for The Capital, entered the meeting at 9 35 a.m. DUST CONT COSTS 4.3 Dust Control — Costs Comparison 2 1'nAials COUNCIL MINUTES OF MAY 8 2012 234/12 Councillor Calhoun moved that Council direct Administration to do more testing on dust control product ADL70 and continue to offer the other dust control products, Spec Crude and Calcium Chloride. CARRIED WINDSHIELD STUDY 4.4 Windshield Road Studv 235/12 Reeve Long moved that Council receive as information. CARRIED MARTIN ROAD 4.5 Martin Road — Range Road (RR) 26-0 from Two Rd 33-2 to 34-0 and TownshiD Road 34-0 from RR 26-0 to RR 26-1. 236/12 Councillor Hoppms moved that Council direct Administration to add the Martin Road to the Mayor Road Maintenance list. CARRIED LINDEN H2O 4.6 Village of Linden Water/Wastewater Work 237/12 Councillor Calhoun moved that Council direct Administration to negotiate a three year contract with the Village of Linden for Kneehill County to provide the services of a certified water operator CARRIED Pete McRae and Brandy Hay Evans left the meeting at 10 14 a.m. The meeting recessed from 10 14 a.m. until 10.25 a.m. Mike Morton, Director of Finance, was present when the meeting reconvened. FINANCIAL 5.0 Financial Reports 2012 BUDGET 5.1a 2012 Operating Budget Without Salaries and Wages 238/12 Councillor Calhoun moved that Council approve the 2012 Operating Budget without salaries and wages. CARRIED 239/12 Councillor Hoppms moved that Councillor Calhoun assume the position of Chair while Reeve Long is out of the meeting for the next agenda item. CARRIED Reeve Long and Councillor Painter excused themselves from the meeting due to a possible perceived pecuniary interest. Time 10.32 a.m. 3 Y Initials COUNCIL MINUTES OF MAY 8, 2012 Councillor Calhoun assumed the position of Chair 5.1b 2012 Operating Budget With Salaries and Wages 240/12 Councillor Wittstock moved that Council approve the 2012 Operating Budget with the wages and salary CARRIED Reeve Long and Councillor Painter re-entered the meeting at 10 32 a.m. Reeve Long re -assumed the position of Chair CAPITAL BUDGET 5.2 2012 Capital Budget 241/12 Councillor Hoppins moved that Council approve the 2012 Capital Budget as presented. CARRIED TAX BYLAW 5.3 2012 Tax Rate Bvlaw 1647 242/12 Councillor Calhoun moved first reading of reading of Bylaw 1647 to authorize the rates of taxation to be levied against assessable property within Kneehill County for the 2012 taxation year CARRIED 243/11 Councillor Hoppins moved second reading of Bylaw 1647 CARRIED 244/11 Councillor Wittstock moved consideration to hold third reading be given to Bylaw 1647 CARRIED UNANIMOUSLY 245/11 Councillor Calhoun moved third reading to Bylaw 1647 CARRIED Mike Morton left the meeting at 10 42 a.m. OLD BUSINESS 6.0 Business from the Previous Minutes Continued GC RFP 6.3 Council Chambers Renovation Request For Proposals (RFP) 246/12 Councillor Hoppins moved that Council approve the Request for Proposals for renovations to the existing Council Chambers as amended. CARRIED UNANIMOUSLY NEW BUSINESS 7.0 New Business 3 HILLS GRAD 7.1Three Hills High School Graduation Invitation C 4 r► Initials a 7 COUNCIL MINUTES OF MAY 8, 2012 247/12 Councillor Calhoun moved that Council authorize the attendance of Councillor Painter at the May 19 2012 Three Hills High School Graduation. CARRIED CRUISE DRAG RACE 7.2Three Hills Centennial Cruise Weekend — Airport Bracket Races 248/12 Councillor Hoppms moved that Council direct Administration to enter into an agreement with the Centennial Cruise Weekend Committee to use the Three Hills Municipal Airport for a Bracket Racing event on Sunday June 3 2012. CARRIED LIABILITY INS. 7.3 Horseshoe Canvon Liabilitv Insurance 249/12 Councillor Hoppms moved that the request for assistance with the cost of providing liability insurance on privately owned land, adjacent to the Horseshoe Canyon site, be referred to Canadian Badlands Ltd. for consideration. CARRIED M.WOODS LETTER 7.4 Letter of Concern — M. Woods 250/12 Councillor Calhoun moved that Council acknowledge receipt of the letter receive as information. CARRIED D.DEY LETTER 7.5 Letter of Concern — D. Dev — Sunnvslope Waterline Proiect 251/12 Councillor Hoppins moved that Council acknowledge receipt of the letter answer what questions can be extracted and receive as information. CARRIED 3 HILLS CENTENNIAL 7.6 Three Hills Centennial Celebration Invitation 252/12 Councillor Calhoun moved that Reeve Long be authorized to attend the Three Hills Centennial Celebration and bring greetings from Kneehill County at the July 21 2012 Opening Ceremonies, Luncheon and History Book Launch. CARRIED IN CAMERA 11.0 In Camera 253/12 Councillor Calhoun moved the meeting go in camera at 11 32 a.m. CARRIED Debi Moon left the meeting at this time �r� Initials A C +� COUNCIL MINUTES OF MAY 8 2012 254/12 Councillor Calhoun moved the meeting back into regular session at 11 59 a.m. CARRIED Councillor Hoppms left the meeting at 11 59 p.m. COUNCIL REPORTS 8.0 Council and Committee Reports MARIGOLD 8.1 MariEold Library written report provided by Councillor Keiver on the April 17 2012 AGM held in Strathmore, Alberta. BOOMTOWN TRAIL 8.2 Boomtown Trail — written report provided by Councillor Keiver on the Spring Conference held in Torrington on April 18, 2012 BOOMTOWN TRAIL 8.3 Boomtown Trail written report by Councillor Keiver on the April 23 2012 AGM held in Delburne, Alberta. DRUM WASTE 8.4 Drumheller & District Solid Waste — written report by Councillor Calhoun on the April 26 2012 Drumheller & District Solid Waste meeting. The AGM is scheduled from June 21 2012 at 1 30 p.m. in Drumheller Alberta. RCMP EVENT 8.5 RCMP Appreciation Dinner — written report by Councillor Calhoun on the May 2, 2012 RCMP Appreciation Dinner held in Delburne, Alberta. 255/12 Councillor Painter moved that Council receive the Council and Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 256/12 Councillor Calhoun moved the Council receive the Correspondence Report. CARRIED BUS PENDING 10.0 Council Business Pending & Summary Reports 257/12 Councillor Painter moved that Council receive the Business Pending and Summary reports. Adiournment The meeting adjourned at 12.26 a.m. C D R ve IL 6 Initials