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Home My WebLink About2012-04-24 Council Minutes[A Kneehill County Regular Council Meeting Tuesday April 24, 2012 Agenda Call to Order- 8.30 a.m. V[DP Review Committee — following Regular Council Meeting 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of April 10 2012 3.0 Delegations. 3 1 John McKiernan, Environmental Supervisor— 9 00 a.m. 3.2 Al Litster BDO Canada LLP — 10 00 a.m. — 2011 Financial Reports 3.3 Mike Morton, Finance Director — available at Council s request 4.0 Operations 41 Operations Report 4.2 Road Rebuild Program 2012 4.3 Swalwell Dam Access Road Fence 44 Water Modeling Application (Grainger Hesketh) — John Newton 4.5 Water Modeling Application (Selkirk) — T & M Schmaltz 46 Toxic Round Up 47 Swalwell Lagoon Rehabilitation Tender Award 48 Dust Control 2012 5.0 Financial Reports 6.0 Business Arising from Previous Minutes 6 1 Sunnyslope `B' Benefitting Service — Bylaw 1643 6.2 Taking Action to Manage Energy (TAME) Building Grant 7.0 New Business 7 1 Sale of Old Trochu Fire Tanker 7.2 Selkirk WSA Amending Special Benefiting Levy (Connection Fee) Bylaw 1644 7.3 Sunnyslope A WSA Amending Special Benefiting Levy (Connection Fee) Bylaw 1645 74 2012 WSA Tax Bylaw 1646 75 Prairie Shelterbelt Program 76 2011 Financial Reports 8.0 Council and Committee Reports 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010/2011 10.2 Business Pending Report 2012 10.3 Business Completed Items Summary Report 2012 11.0 In Camera Cw 11.1 Motions from In Camera Adjournment 12.0 Information Package [A A r� C+ Ll 14 11 COUNCIL MINUTES OF APRIL 24 2012 MINUTES OF THE APRIL 24 2012 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 5 Bob Long, Reeve Division No I Brian Holsworth, Deputy Reeve Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor PRESENT Division No 4 Glen Keever Councillor Division No 6 Ken Hoppms, Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8 32 a.m. AGENDA 1.0 Adoption of Agenda Under Council Committee Reports 8 1 Kneehill Regional Family & Community Support Services 8.2 Doctor Recruitment & Retention 83 Badlands Ambulance Service Society 84 WildRose Community Futures 189/12 Councillor Wittstock moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the April 10, 2012 Regular Meeting Minutes 190/12 Councillor Calhoun moved approval of the April 10 2012 Council Meeting minutes. CARRIED OLD BUSINESS 6.0 Business from the Previous Minutes B 1643 6.1 SunnvsloAe "B" Benefiting Service Connection — Bvlaw 1643 Initials COUNCIL MINUTES OF APRIL 24 2012 Councillor Hoppms moved third reading of Bylaw 1643 that being a 191/12 bylaw authorizing a benefiting service connection fee for the Sunnyslope CW `B Water Service Area Project as a local improvement. CARRIED TAME GRANT 6.2 Taking Action to Manage Energv (TAME) Building Grant 192/12 Councillor Calhoun moved that Council receive as information and direct Administration to continue with the planned renovations to the Kneehill County Administration building. CARRIED NEW BUSINESS 7.0 New Business OLD FIRE TANKER 7.1 Sale of Old Trochu Fire Tanker 193/12 Councillor Hoppms moved that Council approve the sale of the Old Trochu Fire Tanker Unit FTL9000 as outlined by the Emergency Services Officer Debi Moon, reporter for The Capital, entered the meeting at 8 45 a.m. BYLAW 1644 7.2 Selkirk Water Service Area Amending Bvlaw 1644 194/12 Councillor Calhoun moved first reading of Bylaw 1644 th emg a bylaw amending Bylaw 1626 the Selkirk Water Servto— re rojec Special Benefiting Levy and repealing Bylaw ARRIED 195/12 Councillor Hoppms moved second reading of Bylaw 1644 CARRIED 196/12 Councillor Holsworth moved consideration to hold third reading of Bylaw 1644 CARRIED UNANIMOUSLY 197/12 Councillor Wittstock moved third reading of Bylaw 1644 CARRIED BYLAW 1645 7.3 Sunnvslove "A" Water Service Area Amending Special Benefiting Lew (Connection Fee)- Bvlaw 1645 198/12 Councillor Calhoun moved first reading of Bylaw 1645 that being a bylaw amending Bylaw 1627 the Benefiting Service Connection Fee for the Sunnyslope A Water Service Area Project. CARRIED Ce 2 Alnitia 6-11 c COUNCIL MINUTES OF APRIL 24 2012 (W 199/12 Councillor Holsworth moved second reading of Bylaw 1645 CARRIED 200/12 Councillor Hoppms moved consideration to hold third reading of Bylaw 1645 CARRIED UNANIMOUSLY 201/12 Councillor Calhoun moved third reading of Bylaw 1645 CARRIED WSA TAX 2012 7.4 Water Service Area Tax — Bylaw 1646 202/12 Councillor Holsworth moved first reading of Bylaw 1646 that being the bylaw to provide for a special tax to raise revenue to pay the associated costs of the Kneehill County Water Service Area. CARRIED 203/12 Councillor Wittstock moved second reading of Bylaw 1646 204/12 Councillor Calhoun moved consideration to hold third reading of Bylaw 1646 CARRIED UNANIMOUSLY 205/12 Councillor Wittstock moved third reading of Bylaw 1646 CARRIED ' SHELTERBELT 7.5 Prairie Shelterbelt Program Discontinuation 206/12 Councillor Calhoun moved that Council authorize a letter to be sent to the Honourable Gerry Ritz, Minister of Agriculture, with a copy to MY Kevin Sorenson, requesting the Federal Government's continued support of the Prairie Shelterbelt Program and that this letter be signed by the Reeve CARRIED The meeting recessed from 8 53 a.m. until 8 59 a.m. John McKiernan, Environmental Supervisor and Brandy Hay Evans, Operations Executive Assistant were present when the meeting reconvened. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY John McKiernan presented the Operations Report, on behalf of Pete McRae, Operations Director The Operations Report comprised of 3 Initials COUNCIL MINUTES OF APRIL 24 2012 Transportation (Roads), Water and Miscellaneous updates. The following items were also discussed. • Swalwell Chip Seal — Councillor Calhoun requested information on the condition of the chip seal in Terringto Swalwell 4 m k rt l N(� f1v T wu wondering why it is more like gravel (loose chips) than pavement. o� (1 Report to be brought to the May 81" Council meeting. Councillor Holsworth moved that Council receive the Operations Summary as presented. CARRIED ROAD REBUILD PRG 4.2 Road Rebuild Program 207/12 Councillor Holsworth moved that Council direct Administration to develop a Road Rebuild Program for presentation in 2013 CARRIED Note Operations to provide road rebuild priorities to Council in the fall of 2012 for discussion and consideration. Note Council would like to see something in the Road Maintenance Program to improve the transition from the newly built section of the Martin road to the old portion of the road. SWALWELL DAM RD 4.3 Swalwell Dam Access Road Fence — Todd Piepke 208/12 Councillor Calhoun moved that Council approve the installation of a fence and gate along the north side of the Swalwell Dam as outlined by Operations, with all costs being the responsibility of the landowner CARRIED H2O MODELING 4.4 Water Modeling Application — Grainger WSA — John Newton 209/12 Councillor Calhoun moved that Council approve the water connection as recommended. CARRIED H2O MODELING 4.5 Water Modeling Application — Selkirk WSA — Tasha & Melanie Schmaltz 210/12 Councillor Wittstock moved that Council approve the water connection as recommended. CARRIED TOXIC ROUNDUP 4.6 Annual Toxic Roundup 211/12 Councillor Hoppms moved that Council approve the participation of Kneehill County in the 2012 Toxic Roundup CARRIED 4 Initials COUNCIL MINUTES OF APRIL 24 2012 SWALWELL LAGOON 4.7 Swalwell LaLyoon Rehabilitation Tender Award 212/12 Councillor Holsworth moved that Council accept the lowest tender bid from Cat Bros. Oilfield Construction Ltd. as presented. CARRIED DUST CONTROL 4.8 Dust Control 2012 213/12 Councillor Calhoun moved that Council approve offering both products Calcium Chloride, at a cost of $3 00 per linear foot and Spec Crude, at a cost of $6 55 per linear foot, for a minimum of 400 feet, with a County rebate of $150 per linear foot for both products. Also Council authorizes the application of ADL 70 and other new or different dust control products in test locations within the County CARRIED Note Operations to provide costing of ADL 70 plus a list of the gravel stockpile haul roads to be provided with dust control at the cost of the County 214/12 Councillor Wittstock moved the Operations Summary Report (Item #4 1) as presented. CARRIED rw John McKiernan and Brandy Hay Evans left the meeting at 9 45 a.m. The meeting recessed from 9 45 a.m. until 10 00 a.m. Present when the meeting reconvened were representatives from BDO Canada LLP Alan Litster Megan Hagel and Dan Lyons. Mike Morton, Director of Financial Services for Kneehill County was also present. 3.0 Delegations 2011 FINANCIALS 3.2 BDO Canada LLP — 2011 Audited Financial Statements Alan Litster reviewed the 2011 Audited Financial Statements expressing appreciation for the cooperation and assistance received during the course of the audit from Mike Morton, Will Wolfe and financial staff. The Auditor's Report indicated all was in good order again this year There were no issues and all procedures were in accordance with County policy Mike Morton advised that the financial audit numbers support a strong viable economic position for Kneehill County He further commended his staff for doing such an excellent job and noted that working with BDO Canada was always a pleasure. 5 :� Imtia s 11 A G COUNCIL MINUTES OF APRIL 24 2012 BDO Canada was thanked by Council for the timely audit and financial reporting. The BDO Canada LLP representatives and Mike Morton left the meeting at 10 35 a.m. 215/12 Councillor Holsworth moved that Council accept the Kneehill County 2011 Audited Financial Statements as presented. CARRIED FINANCIAL RPTS 5.0 Financial Reports BANK REC 5.1 Bank Reconciliation Report — March 2012 216/12 Councillor Calhoun moved that Council receive the March 2012 Bank Reconciliation as presented. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports FOSS 8.1 Kneehill Regional FCSS Report written report provided by Councillor Calhoun on the April 19 2012 Strategic Planning and Regular Board meeting. DR R&R 8.2Doctor Recruitment & Retention Committee — written report by Reeve Long updating Council on the April 20th weekend with medical students from the University of Edmonton visiting Three Hills. BASS 8.3 Badlands Ambulance Service Societv — Councillor Holsworth provided Council with the minutes of the April 19th AGM and Board meeting. COMM FUTURES 8.4 Communitv Futures WildRose —Councillor Holsworth provided Council with the minutes from the April 5th Community Futures Wild Rose meeting. 217/12 Councillor Wittstock moved that Council receive the Council and Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 218/12 Councillor Calhoun moved the Council receive the Correspondence Report. CARRIED BUS PENDING 10.0 Council Business Pending & Summary Reports Additional Items. D' Imti4is C$I COUNCIL MINUTES OF APRIL 24 2012 CW • Kneehill Ambulance Society closure/dispersal 219/12 Councillor Calhoun moved that a letter be sent from the Reeve to MLA fW Elect Bruce Rowe requesting he investigate the delay in the transition of Kneehill Ambulance Services to Alberta Health Services with a copy of this letter sent to the Kneehill Ambulance Society Chair CARRIED • Kneehill County parade float — Council directed Administration explore costs and options to present at the next Council meeting. 220/12 Councillor Calhoun moved that Council authorize the attendance of at least one Councillor at the upcoming parades within Kneehill County CARRIED 221/12 Councillor Hoppins moved that Council receive the Business Pending & Summary reports. CARRIED ' The meeting recessed from 11 46 a.m. until 12 53 p.m. VY1 ENS i ti� IY? C� i i ory 225/12 Councillor Calhoun moved the meeting go in camera at 12 53p.m. CARRIED Kevin Miner Laurie Watt and Barb Long left the meeting at 1 34 p.m. 226/12 Councillor Holsworth moved the meeting out of in camera at 1 55 p.m. CARRIED Kevin Miner Laurie Watt and Barb Long re-entered the meeting at this time 2 41nl ials IN CAMERA 11.0 In Camera 222/12 Councillor Wittstock moved the meeting go in camera at 11 22 a.m. CARRIED 223/12 Councillor Calhoun moved the meeting out of in camera at 11 46 a.m. CARRIED 224/12 Councillor Holsworth moved that Council authorize the establishment of a Strategic Planning Reserve CARRIED ' The meeting recessed from 11 46 a.m. until 12 53 p.m. VY1 ENS i ti� IY? C� i i ory 225/12 Councillor Calhoun moved the meeting go in camera at 12 53p.m. CARRIED Kevin Miner Laurie Watt and Barb Long left the meeting at 1 34 p.m. 226/12 Councillor Holsworth moved the meeting out of in camera at 1 55 p.m. CARRIED Kevin Miner Laurie Watt and Barb Long re-entered the meeting at this time 2 41nl ials 11 11 COUNCIL MINUTES OF APRIL 24 2012 227/12 Councillor Hoppms moved that a letter be sent to the Badlands Ambulance Service Society giving notice of Kneehill County's intent to withdraw from the Society effective December 31 2012 CARRIED Adiournment The meeting adjourned at 2 00 p.m. 8 Initials eve CAO