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Home My WebLink About2012-04-10 Council MinutesKneehill County Regular Council Meeting Tuesday, April 10, 2012 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of March 27 2012 3.0 Delegations. 3 1 Pete McRae, Operations Director — 9.00 a.m. 4.0 Operations 4 1 Operations Report 4.2 Soccer Fields — Three Hills 4.3 Dispersal of Used Equipment 44 Long Service Water Connection Cost Share Request 45 2012 Road Maintenance Projects 5.0 Financial Reports 6.0 Business Arising from Previous Minutes rw 6 1 Ratepayer Meeting — Draft Presentation 7.0 New Business 7 1 Intermunicipal Assessment Review Board — Bylaw 1642 7.2 Tax Relief 7.3 Carbon Centennial Committee — Centennial Park Brick Pavers 74 Kneehill County Golf Tournament 7.5 Sunnyslope `B' Benefiting Service Connection Fee — Bylaw 1643 76 AQUA 7 77 Kneehill Regional Partnership Meeting 78 Documents Management Policy 79 Fire Guardian Appointments 7 10 Outstanding Young Farmer Award Semi Finalist 8.0 Council and Committee Reports 8 1 Agricultural Service Board 8.2 Community Action Committee 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010/2011 10.2 Business Pending Report 2012 10.3 Business Completed Items Summary Report 2012 C11.0 In Camera COUNCIL MINUTES OF APRIL 10 2012 MINUTES OF THE APRIL 10 2012 REGULAR co MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. L PRESENT. Division No 5 Bob Long, Reeve Division No 1 Brian Holsworth, Deputy Reeve Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor PRESENT Division No 4 Glen Kerver Councillor Division No 6 Ken Hoppms, Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Recording Secretary Barbara Long ABSENT. Assistant CAO Laurie Watt CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8.33 a.m. AGENDA 1.0 Adoption of Agenda Under Council Committee Reports 83 Wildrose Community Futures Under In Camera — 2 additional items 158/12 Councillor Holsworth moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the March 27, 2012 Reeular Meeting Minutes 159/12 Councillor Wittstock moved approval of the March 27 2012 Council Meeting minutes. CARRIED FINANCIAL 5.0 Financial Reports There were no financial reports. 1 Initials COUNCIL MINUTES OF APRIL 10 2012 Pete McRae, Director of Operations, and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9.00 a.m. OLD BUSINESS 6.0 Business from the Previous Minutes RATEPAYER MTG 6.1 Ratevaver Meeting — Slide Show Presentation Council reviewed and proposed changes to the slide show presentation for the April 11 2012 Ratepayer meeting. Debi Moon, reporter for The Capital, entered the meeting at 9.20 a.m. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also discussed. • The end of April 2012 is the tentative date for the commissioning of the Sunnyslope Waterline • Snow fences currently being taken down. • Grader contracts awarded. • Wimborne gas station — building being removed with the gas tanks capped and left in the ground. 160/12 Councillor Holsworth moved that Council receive the Operations fir► Summary as presented. CARRIED SALE OF EQUIP 4.3 Dispersal of Used Equipment 161/12 Councillor Calhoun moved that Council approve the sale of the used equipment as presented. CARRIED H2O MODELING 4.4 Long Service Water Connection — Cost Share Reauest ( D. Tainsh) 162/12 Councillor Calhoun moved that Council approve cost sharing of the long service connection to the Sunnyslope Water System, as per Policy #14-10 to a maximum of $1 104 88 CARRIED 4.5 Road Maintenance Proiects 2012 163/12 Councillor Calhoun moved that Council approve the 2012 Road Maintenance Priority List as presented. CARRIED The meeting recessed from 9 50 a.m. until 10 05 a.m. 2 Initials COUNCIL MINUTES OF APRIL 10 2012 IN CAMERA 11.0 In Camera 164/12 Councillor Holsworth moved the meeting go in camera at 10 05 a.m. CARRIED Debi Moon left at 10 05 a.m. Pete McRae and Brandy Hay Evans left the meeting at 11.05 a.m. 165/12 Councillor Calhoun moved the meeting back in regular session at 11.26 a.m. CARRIED NEW BUSINESS 7.0 New Business INTERMUN ARB 7.11ntermunicipal Assessment Review Board — Bvlaw 1642 166/12 Councillor Holsworth moved first reading of Bylaw 1642, that being a bylaw to establish an Intermunicipal Assessment Review Board with the Town of Three Hills, Town of Trochu, Village of Carbon, Village of Linden, Village of Acme and Village of Elnora. CARRIED 167/12 Councillor Wittstock moved second reading of Bylaw 1642. CARRIED r 168/12 Councillor Hoppins moved consideration to hold third reading be given to Bylaw 1642 CARRIED UNANIMOUSLY 169/12 Councillor Holsworth moved third reading of Bylaw 1642. CARRIED TAX RELIEF 7.2 2012 Tax Relief for Finn Hall and RMO Gas Cooperatives 170/12 Councillor Calhoun moved that Council approve the cancellation of the 9'-10 13cp 2012 taxes on Roll the Finn Hall site, and the 16 Gas Co- '' �P J operative accounts identified by the following Roll numbers. 8200420420 28221810810 29222241500 29230920610.29263241600 30212040900- 0212040900•3024193130030253510100 30241931300 -3025351010031220841600 31221141600 31233210100 31250241500.32272431200 33232920400 34241720510 35240620400 CARRIED CARBON CENT 7.3 Carbon Centennial Committee — Centennial Brick Pavers for Centennial Park 3 C y I Inrtils COUNCIL MINUTES OF APRIL 10 2012 171/12 Councillor Calhoun moved that Council approve the purchase of one brick paver for the Carbon Centennial Park, with the inscription to read, `Kneehill County est. 1944 at a cost of $60 00 CARRIED K.C. GOLF DAY 7.4 Kneehill Countv Golf Tournament 2012 — Three Hills Golf Course 172/12 Councillor Calhoun moved that Council select Friday June 8th 2012 for the Kneehill County Golf Tournament. CARRIED B 1643 SUNNYSLOPE 7.5 Sunnvslone "B" Benefiting Service Connection Fee — Bvlaw 1643 173/12 Councillor Hoppins moved that Council give first reading of Bylaw 1643 that being a bylaw to authorize the benefiting service connection fee for the Sunnyslope `B' Water Service Area project as a local improvement and impose a special local benefit assessment with respect to the local improvement. CARRIED 174/12 Councillor Calhoun moved second reading of Bylaw 1643 CARRIED 175/12 Councillor Holsworth moved that consideration to hold third reading be CW given to Bylaw 1643 NOT CARRIED UNANIMOUSLY Bylaw 1643 will be brought to the April 24th Council meeting for third reading. AQUA 7 7.6 AOUA 7 — Request for Sunnort 176/12 Councillor Wittstock moved that Kneehill County is financially committed to the AQUA 7 financial plan and AQUA 7 s refinancing proposal to the Alberta Capital Finance Authority CARRIED KRP MEETING RPT 7.7 Kneehill Regional Partnership Meeting Report 177/12 Councillor Holsworth moved that Council receive as information the Summary Report and Strategic Action Chart from the Kneehill Regional Partnership annual meeting. CARRIED POLICY 11 21 7.8 New Policv for Document Management — Policv 11 21 178/12 Councillor Wittstock moved that Council approve Policy 11 21 the Document Management Policy as presented. 4 CW t� I Initials [A COUNCIL MINUTES OF APRIL 10 2012 CARRIED Debi Moon re-entered the meeting at 11 35 a.m. FIRE GUARDIANS 7.9 Fire Guardian ADpointments 2012 179/12 Reeve Long moved that Council appoint the following Fire Guardians for the issuance of Burning Permits for the 2012 year - Three Hills Fire Department. Art Creasser Don Richards, Bob Leuf • Acme Fire Department: John Schmidt, Rob Schmidt, Sue Schmidt, Tim Brown, Jordan Reed and Brian Fradgley • Carbon Fire Department: Kerry Morgan, Don Appleyard, Jody Kranzler Leigh Somers, Jeremy Kranzler and Jordan Reed • Linden Fire Department: Dalin Reimer Robin Boese, Mike Barkman, Jeremy Regehr Karl Klassen, Earl Reimer Jeff Schartner Mike Ratzlaff, Sid Toews, Stan Wiebe, Scott Regehr Darin Wiebe, Shawn Klassen, Gene Isaac, Jon Baerg, Gene Reimer Tristen Klassen, Lester Barkman, Randy Williams, Tyler Boese, Bob Schartner Kevin Klassen, Brian Klassen • Torrington Fire Department: Mike Bauer Jeff Bauer Jeff Miller Stan Martin, Howard Vickerman, Derek Benedict • Trochu Fire Department: Lawrence Hogg, Richard Hoppins, Alan Adam and Bill Wohl • Kneehill County: ESO Niall Sharpe & ESAA, Tara Lammle, Peace Officers, Will Scott, Jamie Erickson & Gareth Thomas • Kneehill County: by virtue of position, Reeve Bob Long, CAO Kevin Miner and all County Councillors CARRIED OYF AWARD 7.11 Outstanding Young Farmer Award Semi -Finalist: Rvan Albers 180/12 Councillor Hoppms moved that Council direct Administration to send a letter of congratulations to Ryan Albers on being selected as a semi finalist in the Outstanding Young Farmers Award. CARRIED The meeting recessed from 11 40 a.m. until 12 48 p.m. Debi Moon left the meeting at this time. COUNCIL REPORTS 8.0 Council and Committee Reports ASB 8.1 Kneehill Agricultural Service Board written report provided by Councillor Hoppms on the March 28 2012 meeting. 5 " d) /' Initials COUNCIL MINUTES OF APRIL 10 2012 COMM ACTION 8.2Communuity Action Committee — a copy of the minutes of the March C; 29 2012 meeting were provided by Councillor Holsworth. 181/12 Councillor Hoppms moved that Council authorize the attendance of Councillor Calhoun at the RCMP Recognition Event being held on Wednesday May 2, 2012 in Delburne CARRIED COMM FUTURES 8.3 Communitv Futures WildRose — verbal report by Councillor Holsworth on the meeting he had attended advising he will circulate the minutes when they are received. 182/12 Councillor Calhoun moved that Council receive the Council and Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 183/12 Councillor Hoppins moved the Council receive the Correspondence Report. CARRIED 184/12 Councillor Calhoun moved that Reeve Long be authorized to attend the April 13`h Supper hosted by the Doctor Recruitment & Retention Committee for visiting University of Alberta Medical Students. 185/12 Reeve Long moved a friendly amendment to Motion 184/12, that Councillor Calhoun, the County's representative on the Medical Clinic Committee, as well as himself, be authorized to attend to April 13`h Doctor Recruitment & Retention Committee Supper A vote was taken on the amended motion. Amsti ll Pete McRae entered the meeting at 1.08 p.m. BUS PENDING 10.0 Council Business Pendine & Summary Reports Windshield Report. Council requested the Windshield Road Study report be added to the May 8 2012 Council Meeting agenda. 185/12 Councillor Calhoun moved that Council receive the Business Pending & Summary reports. CARRIED 4.0 Operations Continued 6 CW Initials 11 COUNCIL MINUTES OF APRIL 10 2012 SOCCER PITCH 4.2 Three Hills New Centennial Field (Soccer Pitch) Proiect 186/12 Councillor Calhoun moved that Kneehill County contribute in kind crawler work, not to exceed 100 hours of work, to be completed by April 301h 2012, contingent upon a commitment from the Three Hills Town Council that the New Centennial Field project will be completed in 2012 regardless of whether or not they are successful with grant applications. All crawler work after the 100 hours will be billed at Kneehill County's cost of $200 per hour CARRIED IN CAMERA 11.0 In Camera 187/12 Councillor Calhoun moved the meeting go in camera at 1 42 p.m. CARRIED Kevin Miner CAO Pete McRae, Operations Director and Barb Long, Recording Secretary left the meeting at this time 188/12 Councillor Painter moved the meeting out of in camera at 3 39 p.m. CARRIED Adiournment The meeting adjourned at 3 40 p.m. v� CAO 7 A;;� Initials