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HomeMy WebLinkAbout2012-03-27 Council Minutes11 Kneehill County Regular Council Meeting Tuesday March 27 2012 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of March 7 2012 3.0 Delegations. 3 1 Mike Morton, Finance Director — 8.30 a.m. — In Camera 3.2 Pete McRae, Operations Director — 9 00 a.m. 3.3 Kevin Hoppins, Friends of TroVal School — 9.30 a.m. 4.0 Operations 41 Operations Report 4.2 Parks Report — 2011 Season 4.3 Water Modeling Application — L Uittenbogerd 44 Water Modeling Application — M North 5.0 Financial Reports 5 1 Bank Reconciliation as of February 29 2012 CW 6.0 Business Arising from Previous Minutes 6 1 Minister's Awards for Municipal Excellence 6.2 Trochu Recreation Area Taxation Adjustments 7.0 New Business 7 1 Communities in Bloom 7.2 Town of Trochu Thank You 7.3 Alberta Municipal Affairs — Emergency Management Bylaws 74 Carbon Peace Officer/Bylaw Officer Services 7.5 Three Hills Economic Growth Committee — Town of Three Hills Cruise Weekend 76 Three Hills School Band Concert 77 Three Hills Neons Swim Club 78 Arts Alive Funding Request 79 Ratepayer Meeting Format 7 10 The Boomtown Trail Community Initiatives Society 8.0 Council and Committee Reports 8 1 Kneehill Regional FCSS Meeting 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010/2011 10.2 Business Pending Report 2012 10.3 Business Completed Items Summary Report 2012 COUNCIL MINUTES OF MARCH 27 2012 MINUTES OF THE MARCH 27 2012 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS, ALBERTA. PRESENT. Division No 5 Bob Long, Reeve Division No 2 Carol Calhoun, Councillor (after 9.00 a.m.by video conferencing) Division No 3 Jerry Wittstock, Councillor PRESENT Division No 4 Glen Keiver Councillor Division No 6 Ken Hoppms, Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long ABSENT. Division No 1 Brian Holsworth, Deputy Reeve CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8.31 a.m. IN CAMERA 11.0 In Camera 128/12 Councillor Painter moved the meeting go in camera at 8.32 a.m. CARRIED 129/12 Councillor Wittstock moved the meeting back in regular session at 8.57 a.m. CARRIED Pete McRae, Director of Operations, entered the meeting at 8 58 a.m. AGENDA 1.0 Adoption of Agenda Under New Business 711 Municipal Climate Change Action Centre Under Council Committee Reports 8.3 Linden Benevolent Society AGM 130/12 Councillor Wittstock moved approval of the agenda as amended. 1 C; Initials COUNCIL MINUTES OF MARCH 27 2012 CARRIED MINUTES 2.0 Minutes 2.1 Approval of the March 13. 2012 Regular Meeting Minutes 131/12 Councillor Hoppins moved approval of the March 13 2012 Council Meeting minutes. CARRIED OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. PARKS REPT 4.2 Parks Report — 2011 Season Pete McRae reviewed the suggestions made in 2011 by the site attendant and the public with comments and recommendations from the Operations department. 132/12 Councillor Hoppins moved that Council receive as information the Operations Summary and the Parks Report. CARRIED H2O MODELING 4.3 Water Modeling Application — L. Uittenbogerd (Sunnvslopel 133/12 Councillor Wittstock moved that Council approve the five water connections as recommended. 4.4 Water Modeling Application — M. North (Selkirk) 134/12 Councillor Calhoun moved that Council approve the water connection as recommended. CARRIED The meeting recessed from 9.26 a.m. until 9 30 a.m. Pete McRae left the meeting at this time. Kevin Hoppins and Marlin Kary members of the Friends of the Tro-Val Society were present when the meeting reconvened. PRESENTATION 3.3 Presentation — Friends of Tro-Val Societv Kevin Hoppins and Marlin Kary apprised Council on the history of the Friends of Tro-Val Society the mission statement and the accomplishments to date. The Society has committed to an enhancement to the gymnasium in the Tro-Val school modernization project. Their goal 2 Initials COUNCIL MINUTES OF MARCH 27 2012 is to raise $700 000 for this initiative. The money will be used to increase the gymnasium size by an additional 183 square metres (at a cost of approximately $521 000) to allow for 2 areas for physical education classes, 2 courts for use by sports teams, bleachers for fans and room to seat the public at community events. The additional funding of $200 000 will be used for the purchase of items for the gymnasium, such as backboards, mats, bleachers and chairs. It was noted that 51 % of the approximately 380 students reside in the rural area of Kneehill County A request was made for Kneehill County's financial support of this project. Reeve Long thanked the Friends of Tro-Val Society for the presentation and advised that Council would consider their request and advise of their decision. Kevin Hoppms and Marlin Kary left the meeting at 9 46 a.m. FINANCIAL 5.0 Financial Reports BANK REC 5.1 Bank Reconciliation of February 2012. 135/12 Councillor Painter moved that Council receive the February 2012 Bank Reconciliation report. 1 OLD BUSINESS 6.0 Business from the Previous Minutes MUN EXCELLENCE 6.1 Minister's Awards for Municipal Excellence 136/12 Councillor Hoppms moved that Council direct Administration to submit an application for the Municipal Excellence Innovation Award for the Kneehill County Regional Waterline project. CARRIED 137/12 Councillor Calhoun moved that Council direct Administration to approach the municipal partners to submit an application for the Municipal Excellence Partnership Award for the Doctor Recruitment and Retention Committee CARRIED TROCHU REC AREA 6.2 Trochu Recreation Area Taxation Refund 138/12 Councillor Wittstock moved that Council direct Administration to adjust the Trochu Recreation Area Boundaries and refund that portion of the taxes assessed in error to residential and farmland properties, for the years 2005-2011 for a total amount of $5,888 06 CARRIED NEW BUSINESS 7.0 New Business 3 Ce Initials COUNCIL MINUTES OF MARCH 27 2012 FLOWER BARRELS 7ACommunities in Bloom — Flower Barrel Program Support 139/12 Councillor Calhoun moved that Council approve funding, in the amount of one hundred dollars ($100 00), for the sponsorship of one flower barrel for the Communities in Bloom Flower Barrel project. CARRIED TROCHU THANKS 7.2Town of Trochu Thank You for Support of Fire Fighting Equipment 140/12 Reeve Long moved that Council receive as information. CARRIED EMERGENCY MGMT 7.3 Emergencv Management Act and EmerL-encv Management Bvlaws Clarification 141/12 Councillor Wittstock moved that Council receive as information. CARRIED CARBON P.O. 7.4 Carbon Peace OfficerBvlaw Officer Services 142/12 Councillor Painter moved that Council approve the proposed agreement with the Village of Carbon for the provision of Peace Officer/Bylaw Officer Services effective April 1 2012 CARRIED 3 HILLS CRUISE 7.5 Town of Three Hills Cruise Weekend — Centennial Celebration Councillor Hoppms moved that council approve sponsorship in the amount of one thousand dollars ($1000 00) for the Town of Three Hills Cruise Weekend. Discussion ensued. 143/12 Councillor Hoppms amended his motion to reflect that Council approve sponsorship in the amount of two hundred dollars ($200 00) for the Town of Three Hills Cruise Weekend. CARRIED 3 HILLS BAND 7.6 Three Hills Band Concert Invitation — April 26/12 144/12 Reeve Long moved that Council receive as information. CARRIED NEONS CLUB 7.7 Three Hills Neons Swim Club — Request for Sponsorship 145/12 Councillor Calhoun moved that Council authorize an advertising sponsorship in the amount of one hundred dollars ($100 00) CARRIED 4 v Initials COUNCIL MINUTES OF MARCH 27 2012 ARTS ALIVE 7.8 Arts Alive in Kneehill — Request for Sustainabilitv Funding 146/12 Councillor Hoppins moved that Council approve grant funding, in the amount of five hundred dollars ($500 00), to Arts Alive in Kneehill CARRIED The meeting recessed from 10 10 a.m. until 10.21 a.m. BOOMTOWN TRAIL 7.10 The Boomtown Trail Communitv Initiatives Societv Invitation 147/12 Reeve Long moved that Council authorize the attendance of Kneehill County's representative on this committee, Councillor Keiver at the Boomtown Trail Community Initiative Society's Conference being held on April 18, 2012 CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports FOSS 8.1 Kneehill Regional FCSS written report provided by Councillor Painter on the March 15 2012 meeting. BASS 8.2 Badlands Ambulance Service Societv — a copy of the minutes of the March 15 2012 meeting were provided by Councillor Holsworth. LINDEN LODGE 8.3 Linden Benevolent Societv (Linden Lodge) written report by Councillor Wittstock on the March 26, 2012 Annual General meeting he had attended. 148/12 Councillor Hoppms moved that Council receive the Council and Committee Reports as presented. CARRIED NEW BUSINESS 7.0 New Business Continued MCCAC 7.11Municipal Climate Change Action Centre (MCCAC) — Taking; Action to Manage Energv Buildings Initiative 149/12 Councillor Wittstock moved that Council direct Administration to investigate the Municipal Climate Change Action Centre (MCCAC) — Taking Action to Manage Energy Buildings Initiative, to determine if the County Administration Building renovations would be applicable and bring the results to a future Council meeting. CARRIED CORRESPONDENCE 9.0 Correspondence Report 150/12 Councillor Keiver moved the Council receive the Correspondence Report. CARRIED BUS PENDING 10.0 Council Business Pending & Summary Reports 151/12 Councillor Wittstock moved that Council receive the Business Pending report. 5 IL 41ni als A 1i A COUNCIL MINUTES OF MARCH 27 2012 CARRIED 152/12 Councillor Calhoun moved that Council receive the Business Summary report. CARRIED IN CAMERA MOTION 11.1 Motions from In Camera 153/12 Councillor Hoppms moved that Council authorize the establishment of a Medical Reserve CARRIED 154/12 Reeve Long moved that Council approve the Kneehill Ambulance Society transfer in the estimated amount of four hundred and thirty thousand ($430 000 00) to the Medical Reserve. CARRIED 155/12 Councillor Wittstock moved that Council approve the transfer of three hundred and twenty thousand dollars ($320 000 ) to the Bridges Reserve. CARRIED 156/12 Councillor Calhoun moved that Council approve the transfer of two hundred thousand dollars ($200 000 00) to the Roads Reserve CARRIED 7.0 New Business Continued RATEPAYER MTG 7.9 Rategaver MeetinE Format and ALFenda Council provided input and direction into the format of the April 11 2012 Ratepayer Meeting. 3.0 Presentations TROVAL SCHOOL 3.3 Friends of Tro-Val School Societv 157/12 Councillor Calhoun moved that Council direct Administration to send a letter acknowledging the Friends of the Tro-Val School Society presentation and advising their request for financial support will be discussed at the June 24 2012 Strategic Planning Session. CARRIED Adiournment The meeting adjourned at 11.25 a.m 0 rv` CAO