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Home My WebLink About2012-03-13 Council MinutesKneehill County Regular Council Meeting Tuesday, March 13, 2012 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of February 28, 2012 3.0 Delegations. 3 1 Pete McRae, Operations Director — 9.00 a.m. 4.0 Operations 41 Operations Report 4.2 Road Study 2011/2012 4.3 Capital Plan 2012 44 Snowplowing of Bus Routes 5.0 Financial Reports 51 6.0 Business Arising from Previous Minutes 6 1 Separate Tax & Assessment Notice CW 6.2 Independent Order of Odd Fellows — Swalwell Cemetery Plots 7.0 New Business 7 1 Hockey Alberta Bantam `C' Provincial Tournament 7.2 RCMP Appreciation Dinner 7.3 Combines for Cures/Man Van 74 Habitat for Humanity — BBQ Project 7.5 Records Retention Bylaw 8.0 Council and Committee Reports 8 1 RDRWSA Annual Stewardship Meeting 8.2 Doctor Recruitment & Retention 8.3 AQUA 7 84 Canadian Badlands Tourism Conference & AGM 8.5 Kneehill Housing Commission 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010/2011 10.2 Business Pending Report 2012 10.3 Business Completed Items Summary Report 2012 co 11.0 In Camera 11.1 Motions from In Camera Adjournment 12.0 Information Package IM COUNCIL MINUTES OF MARCH 13 2012 MINUTES OF THE MARCH 13 2012 REGULAR co MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. 11 PRESENT. Division No 5 Bob Long, Reeve Division No 1 Brian Holsworth, Deputy Reeve Division No 3 Jerry Wittstock, Councillor PRESENT Division No 4 Glen Keiver Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long ABSENT. Division No 2 Carol Calhoun, Councillor Division No 6 Ken Hoppms, Councillor CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Agenda Under Operations 4.2a Road Study Acceptance Under New Business 76 Linden Benevolent Society Invitation 77 Mountain View County Invitation 100/12 Councillor Wittstock moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the February 28, 2012 Regular Meeting Minutes 101/12 Councillor Painter moved approval of the February 28 2012 Council Meeting minutes. CARRIED FINANCIAL 5.0 Financial Reports 1 Initi COUNCIL MINUTES OF MARCH 13 2012 There were no financial reports. OLD BUSINESS 6.0 Business from the Previous Minutes TAX NOTICES 6.1 Separate Assessment & Taxation Notices 102/12 Councillor Holsworth moved that Council receive as information. [4l 1,11,1111 CEM PLOTS 6.2 Independent Order of Odd Fellows (IOOF) — Swalwell Cemetery Plots 103/12 Councillor Wittstock moved that Council decline the offer to purchase the IOOF Swalwell Cemetery Plots and to remain with the past decision to accept the plots free of charge CARRIED NEW BUSINESS 7.0 New Business HOCKEY PROV 7.111ockev Alberta Bantam "C" Provincial Tournament 104/12 Councillor Wittstock moved that Council approve the attendance of either the Reeve or Deputy Reeve at the March 23`d Hockey Alberta Bantam `C' Provincial Tournament Banquet & Opening Ceremonies. CARRIED RCMP EVENT 7.2 RCMP Appreciation Event 105/12 Councillor Wittstock moved that Council receive as information. CARRIED PROSTATE 7.3 Combines for Cures — Prostate Cancer Awareness Initiative AWARENESS Reeve Long moved that Council receive as information. 106/12 CARRIED Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8 55 a.m. BBQ-HAB/HUMANITY 7.4 Habitat for Humanitv 100 Hour Build — BBO Initiative 107/12 Councillor Holsworth moved that Council table this agenda item until after the Operations Reports. CARRIED The meeting recessed from 8 56 a.m. until 9 02 a.m. Debi Moon, Reporter for The Capital, entered the meeting at 9 04 a.m. OPERATIONS 4.0 Operations 4.1 Operations Summary Initials COUNCIL MINUTES OF MARCH 13 2012 OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation ir+ (Roads), Water and Miscellaneous updates. The following additional items were discussed. • Gravel — at this time will do a3/4 crush but have some of the 7/8' test crush left. Will be checking the condition of the test roads following the spring cycle and a decision will be made next year regarding the effectiveness of the use of larger gravel. • Road Bans — a 75% ban has been implemented this morning on the finished roads within the County • Hesketh Low Level Crossing — the culvert collapsed and has been temporarily fixed for travel. A permanent repair to be carried out later this spring. 108/12 Councillor Painter moved that Council receive the Operations Summary Report. CARRIED RD STUDY 4.2a Road Studv Approval 109/12 Councillor Wittstock moved that Council approve the 2011/2012 Road Study as presented. CARRIED IN CAMERA In Camera 110/12 Councillor Holsworth moved the meeting go in camera at 9 15 a.m. rw CARRIED 111/12 Councillor Wittstock moved the meeting back in regular session at 9.21 a.m. LOU 3 " WINDSHIELD STUDY 4.2 Road Study — Windshield Studv of Remaining Gravel Roads 112/12 Councillor Holsworth moved that Council table for further information. CAPITAL PLAN 4.3 2012 Capital Replacement Plan 113/12 Councillor Holsworth moved that Council approve an increase to the Capital Replacement Plan to allow for the purchase of a new service truck. CARRIED BUS ROUTES 4.4 Snowplowine of Bus Routes 114/12 Councillor Kerver moved that Council re -confirm existing Policy 13 28 CARRIED Pete McRae and Brandy Hay Evans left the meeting at 10 38 a.m. 3Ce L�� I . Initials COUNCIL MINUTES OF MARCH 13 2012 C; The meeting recessed from 10 38 a.m. until 10 45 a.m. Debi Moon, reporter for The Capital, was present when the meeting reconvened. BBQ-HAB/HUMANITY 7.4 Habitat for Humanitv 100 Hour Build — BBO Initiative 115/12 Councillor Holsworth moved this agenda item be lifted from the table. CARRIED Council volunteered to serve at the April 201h Habitat to Humanity 100 Hour Build barbeque Reeve Long moved that Council authorize the purchase of County 116/12 apparel for the volunteers working at the Habitat for Humanity 100 Hour Build barbeque on April 20th CARRIED BYLAW 1641 7.5 Records Disposition Bvlaw 1641 117/12 Reeve Long moved first reading of Bylaw 1641 that being a bylaw respecting the destruction of records and documents of the municipality CARRIED co 118/12 Councillor Wittstock moved second reading of Bylaw 1641 CARRIED 119/12 Councillor Holsworth moved consideration be given for third reading of Bylaw 1641 CARRIED UNANIMOUSLY 120/12 Councillor Wittstock moved third reading of Bylaw 1641 CARRIED LINDEN LODGE 7.6 Linden Benevolent Societv Invitation 121/12 Reeve Long moved that Council authorize the attendance of Councillor Wittstock at the Linden Benevolent Society Annual General Meeting being held at 7 00 p.m. on Monday March 26, 2012 at the Linden Lodge. CARRIED FRACTURING 7.7 Mountain View Countv Invitation To Oil and Gas Industry PROCESS Fracturing Process - Presentation by Councillor Paddv Munro 122/12 Councillor Holsworth moved that Council authorize the attendance of Reeve Long at the Oil and Gas Industry Fracturing Process presentation ce 4 �_ Initials COUNCIL MINUTES OF MARCH 13 2012 being held at 1.00 p.m. on March 14 2012 at the Mountain View County office CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports RDRWA 8.1 Red Deer River Watershed Alliance Annual Stewardship Meeting written report provided by Councillor Painter DR R&R 8.2 Doctor Recruitment & Retention Committee — written report by Reeve Long updating Council on the recent activities of the Committee AQUA 7 8.3 AOUA 7 written report by Reeve Long on the AQUA 7 meeting he had attended. CAN BADLANDS 8.4 Canadian Badlands report by Reeve Long on the March 28 2012 Tourism Development Conference and the March 29 2012 Annual General Meeting and Shareholder Information Session. Proxy sheets were signed by representatives Councillor Holsworth and Councillor Keiver as they will not be attending the AGM. Debi Moon left the meeting at 11.05 a.m. KHC 8.5 Kneehill HousinE Corporation — unapproved minutes from the C; March 1 2012 Board meeting were provided by Councillor Painter 123/12 Councillor Holsworth moved that Council receive the Council and Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 124/12 Councillor Wittstock moved the Council receive the Correspondence Report. CARRIED BUS PENDING 10.0 Council Business Pendine & Summary Reports 125/12 Councillor Painter moved that Council receive the Business Pending and Summary Reports. CARRIED IN CAMERA 11.0 In Camera 126/12 Councillor Wittstock moved the meeting go in camera at 11 30 a.m. CARRIED 127/12 Councillor Keiver moved the meeting back in regular session at 1146 a.m. 5 Initials COUNCIL MINUTES OF MARCH 13 2012 Adiournment The meeting adjourned at 1146 a.m. CARRIED `Reeve CAO 6 IL i/ ' Initials