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Home My WebLink About2012-02-28 Council MinutesKneehill County Regular Council Meeting Tuesday February 28, 2012 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of February 7 2012 3.0 Delegations: 3 1 Pete McRae, Operations Director — 9 00 a.m. 3.2 Terry Flemming — Road Study — 9:30 a.m. — 11 00 a.m. 4.0 Operations 4 1 Operations Report 5.0 Financial Reports 5 1 Bank Reconciliation as of January 31 2012 6.0 Business Arising from Previous Minutes 61 Policy 3-6 Amendments Convention Rates 7.0 New Business 7 1 Community Discovery Nights 7.2 Independent Order of Odd Fellows Swalwell Cemetery Plots 7.3 FCSS Strategic Planning Attendance 74 2011 Federal Census Results 75 Seniors Outreach Eltrohills Dats Bus 76 Municipal Sustainability Initiative Program Summary 77 Letter of Concern — Sunnyslope WSA 78 Kneehill Historical Society Museum Fundraiser 79 Three Hills Victim Service Fund Raiser 7 10 Habitat for Humanity — BBQ Fundraiser Project 7 11 Carbon Centennial — County Representative 8.0 Council and Committee Reports 8 1 Central ASB Winter Session 8.2 RDRWSA Presentation at Mountain View County 8.3 FCSS Meeting 84 Drumheller Solid Waste 8.5 RDRWSA Annual Stewardship Meeting 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 10 1 Business Pending Report 2008/2009/2010/2011 C; 10.2 Business Pending Report 2012 10.3 Business Completed Items Summary Report 2012 11.0 In Camera 11.1 Motions from In Camera Adjournment 12.0 Information Package C] 11 COUNCIL MINUTES OF FEBRUARY 28 2012 MINUTES OF THE FEBRUARY 28, 2012 REGULAR CW MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 5 Bob Long, Reeve Division No 2 Carol Calhoun PRESENT Division No 4 Glen Keiver Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary ABSENT. Division No 1 Division No 3 Division No 6 Barbara Long Brian Holsworth, Deputy Reeve Jerry Wittstock, Councillor Ken Hoppms, Councillor CALL TO ORDER Reeve Long in the Chair co Reeve Long called the meeting to order at 8 30 a.m. AGENDA 1.0 Adontion of Agenda Under New Business 7 12 Trochu UFA Farm & Ranch Supply Store Grand Re opening Under Committee Reports 86 AQUA 7 87 Doctor Recruitment & Retention Committee 79/12 Councillor Calhoun moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 ADDroval of the February 7, 2012 Regular Meeting Minutes 80/12 Councillor Painter moved approval of the February 7 2012 Council Meeting minutes. CARRIED 1 Initials COUNCIL MINUTES OF FEBRUARY 28 2012 FINANCIAL 5.0 Financial Reports 5.1 Bank Reconciliation as at January 31. 2012 81/12 Councillor Calhoun moved that Council receive the Bank Reconciliation as presented. CARRIED OLD BUSINESS 6.0 Business from the Previous Minutes 6.1 Policv 3-6 Amendments. Convention Rate 82/12 Councillor Calhoun moved that Council table Agenda Item 6 1 until the spring of 2012 when all of Council is present to participate in the discussion. CARRIED NEW BUSINESS 7.0 New Business COMM DISCOVERY 7.1Community Discovery Nights 83/12 Councillor Painter moved that Council participate in the Carbon and Linden Community Discovery Nights but due to prior commitments Council will be unable to participate in the Acme Community Discovery Night. CARRIED Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8 55 a.m. IODE CEM PLOTS 7.2 Independent Order of Odd Fellows — Swalwell Cemetery Plots 84/12 Councillor Calhoun moved that Council accept the offer of 8 Swalwell Cemetery Plots from the Grand Lodge of Alberta, the Independent Order of Odd Fellows, and direct Administration to send a letter notifying them of this decision. CARRIED Debi Moon, Reporter for The Capital, entered the meeting at 9.04 a.m. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. 85/12 Councillor Calhoun moved that Council receive the Operations Summary Report. CARRIED The meeting recessed from 9 15 a.m. to 9.25 a.m. 2 Initials COUNCIL MINUTES OF FEBRUARY 28 2012 CW PRESENTATIONS 3.0 Presentations ROAD STUDY 3.2 Road Studv Update Terry Fleming, Consultant employed by Gemvar updated Council on the Road Study data collected to date and reviewed the process used to determine the ranking of the arterial, collector and local roads. The long term plan has been based on a priority rating rather than in a completion date order The recommendations provided by Mr Fleming included. • All roads need to be field evaluated on a regular basis. • Transfer the road data into a GIS or MIMS system. • Create funding reserves for future overlays and chip seals. • Bridge infrastructure is numerous and aged and needs to become a priority Mr Fleming will make some minor amendments to the Road Study and forward the completed document to the County Reeve Long thanked Mr Fleming for providing such a comprehensive road plan for the County to use in developing a long term strategy for road and bridge improvements. Terry Fleming, Pete McRae and Brandy Hay Evans left the meeting at 11.09 a.m. C; Debi Moon left the meeting at 11 11 a.m. IN CAMERA 11.0 In Camera 86/12 Councillor Calhoun moved the meeting go in camera at 11 11 a.m. CARRIED 87/12 Councillor Painter moved the meeting back in regular session at 12.00 p.m. CARRIED TROCHU POOL COST 11.1 Motion from In Camera 88/12 Councillor Painter moved that Council direct Administration to pay only the operational portion of the Trochu Swimming Pool invoice, as stipulated by Bylaw 692, the Trochu Rural Recreation Area bylaw CARRIED FCSS STRAT PLNG 7.3 Kneehill Regional FCSS StrateLyic Planning Session 89/12 Councillor Keiver moved that Council authorize the attendance of Councillor Calhoun, FCSS representative and Councillor Painter the 3 Imtials COUNCIL MINUTES OF FEBRUARY 28, 2012 alternate FCSS representative, at the Kneehill Regional FCSS Strategic Planning Session. CARRIED 2011 CENSUS 7.4 2011 Federal Census Results 90/12 Councillor Calhoun moved that Council receive as information and confirm the acceptance of the 2011 Federal Census total for population. CARRIED ELTROHILLS DATS 7.5 Seniors Outreach Program — Eltrohills Dats Bus 91/12 Councillor Calhoun moved that Council approve sponsorship of the Eltrohills Dats Bus, through the Seniors Outreach Program, in the amount of two thousand dollars ($2,000) per year for a period of 3 years. CARRIED Debi Moon re-entered the meeting at 12 08 p.m. MSI FUNDING 7.6 Municiaal Sustainabilitv Initiative (MSI) Program Summary 92/12 Councillor Painter moved that Council receive as information. CARRIED FOLKMANN LTR 7.7 Letter of Concern — D. Folkmann 93/12 Councillor Calhoun moved that Council direct Administration and the CW Reeve to address the questions asked and send a response signed by the Reeve [4 01.91911 KNEEHILL MUSEUM 7.8 Kneehill Historical Societv Annual Museum Fundraiser 94/12 Councillor Calhoun moved that Council authorize the attendance of the Reeve at the Kneehill Historical Society's Annual Spring Supper and Evening of Entertainment on Saturday March 31St 2012 and direct Administration to return the free tickets. 14.11M4101=61 VICTIM SERVICES 7.9 Three Hills Victim Services 9th Annual Steak and Lobster Fest Fundraier 95/12 Councillor Painter moved that Council approve a cash donation of one hundred dollars ($100) plus the donation of a Kneehill County promotional item, to the Three Hills Victim Services Annual Steak and Lobster Fest. CARRIED HABITAT FOR 7.10 Habitat for Humanitv 100 Hour Build — BBO Proiect 4 c- �rlp Initials COUNCIL MINUTES OF FEBRUARY 28, 2012 ARON HUMANITY Councillor Keiver moved that Council approve a two hundred dollar 96/12 ($200) sponsorship, and the volunteers needed to provide a barbecue lunch at the Three Hills General Store in support of the Habitat for Humanity 100 Hour Build project. C_C_ it CARBON 7.11Villa2e of Carbon Centennial — August 10th & 11th CENTENNIAL Councillor Calhoun moved that Council authorize the attendance of Reeve 97/12 Long and/or Deputy Reeve Holsworth at the Carbon Centennial Celebration. CARRIED UFA GRAND OPEN 7.12 Trochu UFA Farm & Ranch Sunnly Store — Grand Re -opening March 6th, 2012 98/12 Councillor Calhoun moved that Council authorize the attendance of Reeve Long and Councillor Painter at the Trochu UFA Farm and Ranch Supply Store Grand Re -opening commencing at 12.00 p.m. on Tuesday March 6 2012 CARRIED COUNCIL REPORTS 8.0 Council and Committee ReDorts ASB 8.1Central Alberta ASB Winter Session — written report by Councillor APNI Keiver on the first meeting of the Central Zone Agricultural Fieldmen and Chairpersons. The next meeting is tentatively scheduled for mid- September in Ponoka. RDRWSA - MT VIEW 8.2 Red Deer River Watershed Alliance (RDRWSA) at Mountain View Countv written report by Councillor Painter on the presentation by the RDRWSA to Mountain View County on funding the alliance. FCSS 8.3 Kneehill Regional FCSS written report by Councillor Painter on the February 16th meeting. Strategic Planning Session scheduled for April 19 2012 commencing at 9 00 a.m. DRUM WASTE 8.4 Drumheller & District Solid Waste Association — written report by Reeve Long on the February 16th meeting. It was noted that the newsprint collection bin at the Carbon Transfer Station did not need to be emptied in 2011 so the Association wants permission to move it to a location where it will be used. 99/12 Reeve Long moved that Council receive the Council and Committee Reports as presented. 5 r Initials COUNCIL MINUTES OF FEBRUARY 28, 2012 CARRIED Councillor Keiver excused himself from the meeting at 12.29 p.m. due to an appointment. As quorum was lost the balance of the agenda will be referred to the March 13th Council meeting. Adiournment The meeting adjourned at 12 30 p.m. eeve CAO 6 Initia s