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Home My WebLink About2012-01-24 Council MinutesKneehill County Regular Council Meeting Tuesday, January 24, 2012 Agenda Call to Order- 8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of January 10 2012 3.0 Delegations: 3 1 Mike Morton, Finance Director — 8 40 a.m. 3.2 Pete McRae, Operations Director — 9.00 a.m. 3.3 Lorie Penner Junior Achievement Presentation & Proposal — 10 15 a.m. 34 Jerry Brett, Planning & Development — 11 00 a.m. MDP Review 4.0 Operations 41 Operations Report 5.0 Financial Reports 5 1 Bank Reconciliation of December 2011 5.2 Operating Accounts Report — November 30 2011 5.3 Capital Asset Report — November 30 2011 CW 54 Reserves Report — November 30 2011 6.0 Business Arising from Previous Minutes 6 1 Policies 5-13 and 5-13A Amendments 7.0 New Business 7 1 Celebration and Recognition of Academic Excellence 7.2 Council Meeting Date Changes 7.3 Christmas Closure 2012 74 Sponsorship Request 55 Plus Canada Games 7.5 Strategic Planning Quarterly Update 76 Letter of Concern — Sunnyslope WSA 8.0 Council and Committee Reports 8.1 Encana Courtesy Matters Committee 8.2 Drumheller Policing Committee 8.3 FCSS Report 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010/2011 10.2 Business Pending Report 2012 10.3 Business Summary Report 2012 11.0 In Camera COUNCIL MINUTES OF JANUARY 24 2012 MINUTES OF THE JANUARY 24 2012 REGULAR CW MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 5 Bob Long, Reeve Division No 1 Brian Holsworth, Deputy Reeve Division No 3 Jerry Wittstock, Councillor Division No 2 Carol Calhoun, Councillor PRESENT Division No 4 Glen Kerver Councillor Division No 6 Ken Hoppms, Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long ABSENT. Division No 7 Bobby Painter Councillor CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Agenda Under Committee Reports 84 Kneehill Regional FCSS 8.5 AQUA 7 86 Boomtown Trail — Downtown Revitalization 87 Three Hills Airport Commission 33/12 Councillor Wittstock moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the January 10, 2012 Regular Meeting_ Minutes 34/12 Councillor Calhoun moved approval of the January 10 2012 Council Meeting minutes. CARRIED BUS ARISING 6.0 Business Arising from Previous Minutes �a � Initials 6.1 Ad COUNCIL MINUTES OF JANUARY 24 2012 POL 5-13 & 5-13A 6.1Policies 5-13 and 5-13A — Amendments 35/12 Councillor Holsworth moved that Council approve the amendments to Policies 5-13 and 5-13A, as presented. CARRIED NEW BUSINESS 7.0 New Business POLICY 7 27 7.1 -Celebration and Recognition of Academic Excellence 36/12 Councillor Calhoun moved that Council approve Policy 7 27 Celebration and Recognition of Academic Achievement, as presented. CARRIED MEETING DATES 7.2 Council Meeting Date Changes 37/12 Councillor Calhoun moved that Council approve the scheduling of the 2012 Organizational Meeting for Tuesday October 23 2012 and the rescheduling of the 2012 Council meeting dates to reflect the following. • The summer Council meeting schedule July 17th and August 7th and 28" • The November Council meeting schedule — November 6th and 201h • The December Council meeting schedule — December 4th & 18th CARRIED FINANCIAL BANK REC 38/12 39/12 Mike Morton, Director of Financial Services, entered the meeting at 8 50 a.m. 5.0 Financial Reports 5.1 Bank Reconciliation — December 2011 Councillor Holsworth moved approval of the December 2011 Bank Reconciliation report as presented. Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9.00 a.m. 5.2 Operating Accounts Report 5.3 Capital Funding Report 5.4 Reserve Schedule Mike Morton reviewed the above Financial Reports with Council. Debi Moon, reporter for The Capital, entered the meeting at 9 16 a.m. Councillor Calhoun moved that Council receive the Financial Reports as presented. CARRIED (W 2 :-?V�C) "' in teals COUNCIL MINUTES OF JANUARY 24 2012 CWMike Morton left the meeting at 9 18a.m. The meeting recessed from 9 19 a.m. until 9.25 a.m. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following item was discussed • Road Study to be presented to Council at the February 7 2012 meeting. 40/12 Councillor Wittstock moved that Council receive the Operations Summary Report. CARRIED Pete McRae and Brandy Hay Evans left the meeting at 9 35 a.m. NEW BUS 7.0 New Business Cont'd XMAS CLOSURE 7.3 Christmas Closure 2012 41/12 Councillor Calhoun moved that Council approve the closure of the Kneehill County Operations (office and shop) from 4.00 p.m. on Friday December 21 2012, re -opening on Wednesday January 2, 2013 CARRIED SPONSORSHIP 7.4 Request for Financial Assistance for 55 Plus Canada Games — Oualifier Marion Stickel 42/12 Councillor Hoppms moved that Council authorize sponsorship, in the amount of $100 to help offset the costs of attending the 55 Plus Canada Games being held in Nova Scotia, August 29th to September 1St 2012 CARRIED STRAT PLNG REPT 7.5 Strategic Planning Priorities and Action Plans — Ouarterly Report 43/12 Councillor Wittstock moved that Council receive the Strategic Planning Priorities and Action Plans Quarterly Report. CARRIED FOLKMANN LTR 7.6 Letter of Concern re: Sunnvslope Waterline — Darlene Folkmann 44/12 Councillor Holsworth moved that Council receive as information and authorize a letter of response to be sent by Reeve Long. CARRIED 3 W , `Initials COUNCIL MINUTES OF JANUARY 24 2012 COUNCIL REPORTS 8.0 Council and Committee Reports ENCANA 8.lEncana Courtesv Matters — written report by Reeve Long on the recent Courtesy Matters meeting. MIN OF HEALTH 8.2 Minister of Health Visit St. Marv's Covenant Health — written report by Reeve Long on the January 11 th meeting held at St. Mary's with the Minister of Health to discuss the plan for a proposed new assisted living facility DRUM POLICING 8.3 Drumheller Policing Committee — written report by Councillor Holsworth on the January 12th meeting. Next meeting scheduled for February 23`d 2012 FOSS 8.4 Kneehill Regional FCSS — written report by Councillor Holsworth. Next meeting scheduled for February 6th, 2012 AQUA 7 8.5 AOUA 7 Regional Water Commission — written report by Councillor Wittstock on the January 19th 2012 Board meeting. BOOMTOWN TRAIL 8.6 BoomTown Trail — Downtown Revitalization - written report by Councillor Keiver on the Downtown Revitalization Master Plan workshop held in Delbume on January 20 2012 AIRPORT 8.7 Three Hills Airport Commission written report by Councillor Keiver on the meeting held on January 12, 2012 45/12 Councillor Hoppms moved that Council receive the Council and Committee Reports as presented. CARRIED The meeting recessed from 10.12 a.m. until 10.20 a.m. PRESENTATIONS 3.0 Presentations JR ACHIEVEMENT 3.3 Junior Achievement Presentation and Proposal — Lorie Penner Lone Penner Regional Coordinator East Central & Airdne, Junior Achievement of Southern Alberta, provided Council with an overview of the Junior Achievement program in the East Central Region and its tremendous growth since 2008 Currently there are 57 programs registered with a volunteer base of 75 active volunteers. Programs have been booked for the Acme, Carbon, PCA, Three Hills, and Trochu schools and a request was made to consider funding these programs. 4 Initials COUNCIL MINUTES OF JANUARY 24 2012 Council thanked Lone Penner for the excellent presentation and for CW promoting this program in Kneehill County Appreciation was expressed for this initiative which provides so many of the students within the County with the tools and skills required to achieve success, not only in their personal lives but in their future careers. Lorie Penner left the meeting at 10 48 a.m. 46/12 Councillor Calhoun moved that Council approve sponsorship of the Southern Alberta East Central Zone of the Alberta Junior Achievement program, in the amount of $2,500 per year for a period of 3 years. CARRIED CORRESPONDENCE 9.0 Correspondence Report Item Correspondence from Minister Griffiths, Alberta Municipal Affairs, advising he was looking forward to visiting as many of Alberta s municipalities as possible in the future 47/12 Councillor Holsworth moved that a letter be sent inviting Minister Doug Griffiths to meet sometime in his future travels. f, 48/12 Councillor Calhoun moved that Council receive the Correspondence Report as presented. CARRIED Jerry Brett, Senior Planning & Development Officer and Gilbert Quashie Sam, Planning & Development Officer entered the meeting at 11.06 a.m. MDP 3.4 Municipal Development Plan Review Jerry Brett reviewed with Council the reasons for needing a Municipal Development Plan review and a proposed timeline for completion. 49/12 Councillor Hoppins moved that the Municipal Development Plan Review Committee be comprised of all of Council and the Municipal Planning Commission members. CARRIED 50/12 Councillor Calhoun moved that the Municipal Development Plan Review proceed as directed by Council CARRIED BUS PENDING 10.0 Business Pending Reports 5 � � i Initials COUNCIL MINUTES OF JANUARY 24 2012 51/12 Councillor Holsworth moved that Council receive the Business Pending & Summary reports as presented. CARRIED IN CAMERA 11.0 In Camera 52/12 Councillor Hoppins moved the meeting go in camera at 11.20 a.m. CARRIED 53/12 Councillor Calhoun moved the meeting back in regular session at 12 08 p.m. CARRIED Adiournment The meeting adjourned at 12 09 p.m. 11 CAO 6 (W Initials