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Home My WebLink About2012-01-10 Council MinutesKneehill County Regular Council Meeting Tuesday January 10, 2012 Agenda Call to Order- 8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of December 13 2011 3.0 Delegations. 3 1 Pete McRae, Operations Director — 9.00 a.m. 4.0 Operations 41 Operations Report 4.2 Parks and Cemeteries Plan 4.3 Long Service Connection Cost Share Request 5.0 Financial Reports 5 1 Bank Reconciliation of November 2011 6.0 Business Arising from Previous Minutes 61 Churchill Water Service Area Survey Results co 6.2 Broadband Internet Service Availability 7.0 New Business 7 1 Bylaw 1520 — Section 9 (9 1 and 9.2) 7.2 Rural Community Halls Policy 15-8 Amendment 7.3 Huxley Community Association Community Grant Request 74 Congratulatory Certificate Policy 10-10 Amendments 7.5 2012 Master Rates Bylaw 76 Strategic Planning 2013 77 Central Alberta Access Prosperity Program 7.8 Alberta TrailNet Membership Request 7.9 Press Release for 2012 8.0 Council and Committee Reports 8 1 Mayor & Reeves Meeting 8.2 Badlands Ambulance Services Society 8.3 AQUA 7 Regional Water Commission 84 Marigold Library 8.5 Kneehill Regional FCSS 86 ASB Meeting 87 WildRose Community Futures 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 10 1 Business Pending Report 2008/2009/2010/2011 10.2 Business Summary Report 2011 11.0 In Camera 11.1 Motions from In Camera Adjournment 12.0 Information Package A IM COUNCIL MINUTES OF JANUARY 10 2012 MINUTES OF THE JANUARY 10 2012 REGULAR Cw MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. ra 11 PRESENT. Division No 5 Bob Long, Reeve Division No 1 Brian Holsworth, Deputy Reeve Division No 2 Carol Calhoun, Councillor PRESENT Division No 4 Glen Keiver Councillor Division No 6 Ken Hoppms, Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long ABSENT. Division No 3 Jerry Wittstock, Councillor Division No 7 Bobby Painter Councillor CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8.32 a.m. AGENDA 1.0 Adoption of Agenda Under Committee Reports 88 Kneehill Regional Partnership 89 Canadian Badlands Ltd 1/12 Councillor Calhoun moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the December 13. 2011 Regular Meeting Minutes 2/12 Councillor Holsworth moved approval of the December 13 2011 Council Meeting minutes. CARRIED FINANCIAL 5.0 Financial Reports BANK REC 5.1 Bank Reconciliation — November 2011 11 COUNCIL MINUTES OF JANUARY 10 2012 3/12 Councillor Hoppms moved approval of the November 2011 Bank Reconciliation report as presented. CARRIED BUS ARISING 6.0 Business Arising from Previous Minutes CHURCHILL SURVEY 6.1Churchill Water Service Area Survev Results 4/12 Councillor Calhoun moved that Council direct Administration provide more information on the Churchill Water Service Area Survey results at the January 24 2012 Council meeting. CARRIED BROADBAND SERV 6.2 Broadband Internet Service Availabilitv 5/12 Councillor Calhoun moved that Council direct Administration to contact service providers about providing expanded broadband internet service in those areas throughout the County experiencing poor or very poor service availability CARRIED Direction. Place on Business Pending Report, so that if the service providers do not make available improved internet service, Administration will bring to Council possible solutions for expanded coverage within Kneehill County Pete McRae, Operations Director and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9.00 a.m. NEW BUSINESS 7.0 New Business B 1520 7.1 Bvlaw 1520 — Section 9 (9.1 and 9.2) 6/12 Councillor Hoppms moved that Council approve keeping Bylaw 1520 as is and authorize the CAO to report as information to Council whenever a traffic device is altered. CARRIED OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following additional items were discussed. • Gravel Stockpile Sites — negotiations underway with landowner Looking at sites that do not interfere with farmland. c 2 COUNCIL MINUTES OF JANUARY 10 2012 co • Gravel Map — displayed a map showing the 500 miles of roads graveled in 2011 with a total of 147 000 tonnes. • Road Building Program — despite rumors to the contrary Kneehill County will still be building roads. The emphasis of the County will be on the maintenance of existing roads using County staff with contractors being hired for road building. Decisions on specific road building and maintenance will be made upon completion of the Road Study 7/12 Councillor Calhoun moved that Council receive the Operations Summary Report. CARRIED PARKS PLAN 4.2 Parks 3 Year Plan (2012-20141 8/12 Councillor Holsworth moved that Council approve the 2012 Parks Plan as amended, with the 2013 and 2014 Parks Plan to be brought to a future Council meeting for consideration. CARRIED COST SHARE 4.3 Lone Service Connection Cost Share Request — Selkirk WSA Sherry Hempel 9/12 Councillor Calhoun moved that Council approve the cost sharing for a long service connection, as per Policy 14-10 to a maximum amount of $1675.29 including GST CARRIED Pete McRae and Brandy Hay Evans left the meeting at 9 40 a.m. The meeting recessed from 9 40 a.m. until 9 53 a.m. Debi Moon, reporter for The Capital, was present when the meeting reconvened. NEW BUSINESS 7.0 New Business POLICY 15-8 7.2 Rural Communitv Halls Policv 15-8 Amendment — Orknev Athletic Association 10/12 Councillor Calhoun moved that Council approve the amendments to Policy #15-8 as presented. CARRIED COMM GRANT 7.3 Communitv Grant Re -Allocation Reauest — Huxlev Communitv Hall 11/12 Councillor Hoppms moved that Council approve the request from the Huxley Community Association to re -allocate the 2zlnitials' rant 3 G - COUNCIL MINUTES OF JANUARY 10 2012 funding in the amount of $2,500 with the deadline for the new project being the end of June 2012. MOTION DEFEATED 12/12 Reeve Long moved that Council request the return of the 2005 Community Grant to Non -Profit Organizations, in the amount of $2,500 due to the change of project. CARRIED POLICY 10-10 7.4 Congratulatory Certificate Policv 10-10 13/12 Councillor Holsworth moved that Council approve the amendments to the Congratulatory Certificate Policy 10-10 including the on-line Certificate Request Form, as presented. CARRIED B1622-M/R 2011 7.5 2012 Master Rates Bvlaw — B1637 14/12 Councillor Calhoun moved that first reading be given to Bylaw 1637 that being the 2012 Master Rates Bylaw establishing rates, fees, penalties and charges for various goods, licenses, permits and services. CARRIED 15/12 Councillor Hoppms moved second reading to Bylaw 1637 Aj CARRIED 16/12 Councillor Holsworth moved that consideration to hold third reading be given to Bylaw 1637 CARRIED UNANIMOUSLY 17/12 Councillor Calhoun moved third reading to Bylaw 1637 CARRIED Will Scott, Sr Peace Officer and Gareth Thomas, Peace Officer entered the meeting at 10.05 a.m. Peace Officer Gareth Thomas Introduction S/PO Will Scott introduced Gareth Thomas, newly hired Peace Officer to Council. Gareth provided a brief summary of his training and experience and was welcomed to Kneehill County by Council. Will Scott and Gareth Thomas left the meeting at 10 09 a.m. STRAT PLANNING 7.6 2013 Strategic Plannine Session c COUNCIL MINUTES OF JANUARY 10 2012 18/12 Councillor Hoppins moved that Council direct Administration to make the `r+ necessary arrangements for a Strategic Planning Session as per Council s recommendations. CARRIED CAAP 7.7 Central Alberta Access Prosperity Program ( Partnership CAEP , RDRED and RADF) 19/12 Councillor Calhoun moved that Council appoint the CAO Kevin Miner or his designates, Laurie Watt, Assistant CAO and Senior Planning and Development Officer Jerry Brett, as Kneehill County's representative to work in conjunction with the Central Alberta Access Prosperity Program s Business, Expansion and Investment Officer CARRIED AB TRAILNET 7.8 Alberta TrailNet Membership/Donation Request 20/12 Councillor Hoppins moved that Council receive the request as information only Reeve Long requested a recorded vote. In favour• Councillor Calhoun, Councillor Holworth, Councillor Hoppins, Councillor Keiver and Reeve Long. CARRIED UNANIMOUSLY co PRESS RELEASE 7.9 Press Release of 2011 and 2012 Activities 21/12 Reeve Long moved that Council direct Administration to place communication methods on the Strategic Planning agenda. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports MAYOR & REEVES 8.1Mavor and Reeves Meetine — written report by Reeve Long on the December 11 2011 meeting held at the Red Deer Legion. BASS 8.2 Badlands Ambulance Services Societv — written report by Councillor Holsworth on the December 14 2011 meeting held at the Town of Drumheller AQUA 7 8.3 AOUA 7 Regional Water Commission — the unapproved minutes of the December 15 2011 minutes were presented to Council Kevin Miner Manager for AQUA 7 advised that written confirmation had been received from Minister Danyluk announcing that a $1 785 000 grant was approved for the refinancing costs of the Water Commission. Alberta Municipal Affairs and Alberta Transportation are providing the grant and it is dependent upon a formal financial recovery plan bZtials ake 5 ce COUNCIL MINUTES OF JANUARY 10 2012 into account this new funding. This grant will result in paying off the CW existing loan and reducing the costs to the member municipalities. A meeting between AQUA 7 and the Ministers has been scheduled for February 1St in Edmonton. MARIGOLD 8.4 Marigold Library— the draft minutes of the November 19th Board of Management meeting were presented to Council. The per capita cost increases were discussed with it being noted it was more of a 10% increase between 2011 and 2014 than the 2% as previously reported. FOSS 8.5 Kneehill Regional FCSS written report by Councillor Calhoun on the December 15th meeting, including the unapproved minutes. Councillor Calhoun also noted she had attended the KidSport Volunteer Appreciation Evening. Ass 8.6 Agricultural Service Board (ASB) — written report by Councillor Hoppms on the December 20th 2011 meeting. COMM FUTURES 8.7 WildRose Communitv Futures written report by Councillor Holsworth on the January 6th 2012 meeting, with discussion on the Community Futures Modernization Plans and the possible effect on rural based Community Futures Board. The next meeting has been scheduled co for February 2, 2012 KRP 8.8 Kneehill Regional Partnership Steering Committee — Councillor Holsworth requested agenda items from Council for the Joint Kneehill Regional Partnership meeting being held on March 22"d 2012 22/12 Councillor Calhoun moved this item be tabled until after the In Camera Session. 8.9 Canadian Badlands Ltd written report by Reeve Long on the January 5th Board meeting held in Brooks. 23/12 Councillor Calhoun moved that Council receive the Council and Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report Item Laurie Watt, Assistant CAO received her Certification of Local Government Managers. On behalf of Council, Councillor Calhoun congratulated Laurie Watt on receiving this certification. 6 mtials COUNCIL MINUTES OF JANUARY 10 2012 Item Request from the Three Hills Centennial Committee for a donation CW or gift for presentation to the 2012 New Years Baby 24/12 Councillor Calhoun moved that Council approve the purchase of a $100 Babies R Us gift card for presentation to the Centennial New Year's Baby CARRIED Item. St. Mary's Fundraiser — Consensus of Council was to provide a silent auction item. 25/12 Councillor Calhoun moved that Council receive the Correspondence Report as presented. CARRIED Debi Moon left the meeting at 11.20a.m. The meeting recessed from 11.24a.m. until 11.29 a.m. BUS PENDING 10.0 Business Pending Reports 26/12 Councillor Hoppms moved that Council receive the Business Pending reports as presented. CARRIED Irw IN CAMERA 11.0 In Camera 27/12 Councillor Keiver moved the meeting go in camera at 11.30 a.m. CARRIED 28/12 Councillor Calhoun moved the meeting back in regular session at 12 35p.m. CARRIED COMM REPORTS 8.0 Committee Reports Continued 29/12 Councillor Calhoun moved that Agenda Item #8 8 be lifted from the table CARRIED ICRP 8.8 Kneehill Regional Partnership Steering Committee 30/12 Councillor Calhoun moved that Recreation Funding be placed on the agenda for the Kneehill Regional Partnership meeting. CARRIED Motions from In Camera SWAL LAGOON 11.1 Change of Council Meeting Date 7 Initials 11 COUNCIL MINUTES OF JANUARY 10 2012 31/12 Reeve Long moved that Council approve the change of Council meeting date from February 14th to February 7th 2012 and direct Administration to advertise the change. CARRIED 11.2 ASB Caleary Stampede Farm Familv Selection 32/12 Councillor Holsworth moved that Council support the Hogg Family for the 2012 Calgary Stampede Farm Family Award with the Wagstaff Family as an alternate. CARRIED Councillor Hoppms left the meeting at 12.28 p.m. Adiournment The meeting adjourned at 12 40 p.m. M C CAO 8 4zi Initials