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HomeMy WebLinkAbout2011-01-25 Council MinutesKneehill County Regular Council Meeting Tuesday, January 25, 2011 Agenda Call to Order- 8.30 a.m. r 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of January 11 2011 1 3.0 Delegations: 3 1 8 45 a.m. — Mike Morton, Director of Financial Services 3.2 9.00 a.m. Pete McRae, Director of Operations and Lowell Wattie, LGW Land Services 3.3 2.00 p.m. — Shop Tour 4.0 Operations 41 Operations Report 4.2 2010 Projects Update 4.3 Keiver's Lake Campground Season Extension 44 Residential Snowplowing 5.0 Financial Reports 5 1 Bank Reconciliation- December 2010 6.0 Business Arising from Previous Minutes 61 Bylaw 1619 — Control of Weeds on Road Allowances 6.2 Ratepayer Meetings Schedule 7.0 New Business 7 1 Sunnyslope WSA Debenture Report 7.2 Kirkpatrick Special Benefiting Levy 7.3 Community Grant Extension Request 74 Annual Christmas Events 7.5 Courtesy Matters Advisory Committee (Encana) 76 New Trochu Fire Tanker 77 Munson Request for Peace Officer Service 8.0 Council and Committee Reports 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 10 1 Business Pending Report 2008 10.2 Business Pending Report 2009 10.3 Business Pending Report 2010 104 Business Summary Report 2011 11.0 In Camera 11 1 Motions from In Camera Adjournment 12.0 Information Package COUNCIL MEETING MINUTES JANUARY 25 2011 MINUTES OF THE JANUARY 25 2011 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 2 Carol Calhoun, Reeve Division No 5 Bob Long, Deputy Reeve PRESENT Division No 1 Brian Holsworth, Councillor Division No 3 Jerry Wittstock, Councillor Division No 4 Glen Keiver Councillor Division No 6 Ken Hoppms, Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barb Long ABSENT. Division No 7 Bobby Painter Councillor Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8 32 a.m. AGENDA 1.0 Adoption of Agenda Additions to the Agenda. Under Business Arising: 6.3 Darlene Folkmann Letter Under New Business. 78 Water Request Under Committee Reports 8 1 Doctor Recruitment & Retention Committee 8.2 Drumheller & District Solid Waste Committee 8.3 ASB Reports 84 Zone CAAMDC Meeting 28/11 Councillor Holsworth moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the January 11. 2011 Meeting Minutes 29/11 Councillor Hoppms moved approval of the January 11 2011 minutes. FIN REPORTS 5.0 Financial Reports rw 5.1 Bank Reconciliation as of December 31. 2010 Page 1 of 7 Initial. COUNCIL MEETING MINUTES JANUARY 25 2011 30/11 Councillor Hopptns moved to receive the December 2010 Bank co Reconciliation Report as presented. CARRIED OLD BUSINESS 6.0 Business Arising from Previous Minutes BYLAW 1619 6.1 Bvlaw 1619 — Control of Weeds on Road Allowances 31/11 Councillor Long moved second reading of Bylaw 1619 that being a bylaw rescinding bylaw 1068 and establishing the control of weeds on road allowances within Kneehill County CARRIED 32/11 Councillor Wittstock moved third reading of Bylaw 1619 CARRIED RTPYR MTGS 6.2 Ratepaver Meeting Schedule 33/11 Councillor Long moved that Council approve the dates and facilities for the 2011 Ratepayer meetings as amended. CARRIED FOLKMAN LTR 6.3 Response to D. Folkmann Letter Council provided amendments to the draft letter of response to Dianne Folkmann and directed it be signed by the Reeve. Pete McRae, Director of Operations, Lowell Wattie, LGW Land Services, and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9.00 a.m. SUNNYSLOPE WSA Sunnvslove Water Service Area Lowell Wattie updated Council on the progress of the Sunnyslope Water Service Area, advising that approximately 70% of the easements and right of way agreements for the proposed miles of transmission line routing have signed but only around 30% to 40% of all the landowners have signed. He recommended that due to the misinformation being circulated regarding the waterline that Council consider sending another letter and placing an article in the newspaper providing information to clear up any misconceptions regarding the waterline. In order to meet construction timetable most land easements need to be signed by the end of February Debi Moon, reporter for The Capital entered the meeting at 9 35 a.m. IN CAMERA 34/11 Reeve Calhoun moved the meeting go to camera at 9 40 a.m. CARRIED Debi Moon left the meeting at this time. 35/11 Councillor Holsworth moved the meeting out of in camera at 10.02 a.m. CARRIED Debi Moon re-entered the meeting at this time Page 2 of 7 Initial. COUNCIL MEETING MINUTES JANUARY 25 2011 36/11 Councillor Wittstock moved that Council authorize the Reeve to send letters to all residents within the Sunnyslope Water Service Area advising Kneehill County will be proceeding with the waterline, providing factual information regarding the line and thanking them for their cooperation. CARRIED Note A copy of the letter to be sent to Lowell Wattle for review prior to it being mailed in order that he is aware of the information provided. Note A copy of the letter to be sent to The Capital for printing in the County News Section. Lowell Wattle left the meeting at 10 09 a.m. The meeting recessed from 1009 a.m. to 10.20 a.m. Councillor Keever was not present when the meeting reconvened. 4.0 Operations OPERATIONS REPT 4.1 Operations Summary Pete McRae, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous CW updates. REPORT CARD 4.2 Operations 2010 Proiects Update Council reviewed the Operations Projects Update report. 37/11 Councillor Wittstock moved that Council receive as information the Operations Summary and Projects Update reports. CARRIED Note Operations was requested to look into a potential drainage concern at the intersection of Township Road 30-0 and Range Road 26-3 4.3 Keiver's Lake Camperound Season Extension KEIVERS LAKE Councillor Long moved that Council increase the operating period at 38/11 Keiver's Lake from nineteen weeks to twenty two weeks (May long weekend until the end of September) CARRIED SNOW PLOWING 4.4 Residential Snow Plowing 39/11 Councillor Hoppins moved that Council approve the increase to the snowplowing fee and implement the Grading/Snowplowing yearly agreement as outlined by the Director of Operations and amended by Council, effective immediately CARRIED Page 3 of 7 Initial. COUNCIL MEETING MINUTES JANUARY 25 2011 Note New rates to be posted on the County website and included in the upcoming Ratepayer Newsletter Pete McRae and Brandy Hay Evans left the meeting at 10 48 a.m. The meeting recessed from 10 48 a.m. until 10 55 a.m. Mike Morton, Director of Financial Services entered the meeting at 10 55 a.m. Councillor Keiver entered the meeting at 10 56 a.m. NEW BUSINESS 7.0 New Business BORROW BYLAW 7.1 Sunnvslope Borrowing Bvlaw 40/11 Councillor Hoppms moved that Council give first reading to Bylaw 1621 that being a bylaw to incur indebtedness in the amount of four million dollars ($4 000 000) for the purpose of constructing a waterline, reservoir upgrades and related equipment for the Sunnyslope Water Service Area and direct Administration to proceed with the applicable advertising. CARRIED Note Further readings to be considered by Council at the March 29`h Council meeting. 7.2 Kirkpatrick Special Benefitting Lew Bvlaw 1620 KIRKPATRICK LEVY Councillor Wittstock moved that Council give first reading of Bylaw 41/11 1620 that being a bylaw authorizing the benefiting service connection fee for the Kirkpatrick Water Service Area project. CARRIED 42/11 Councillor Long moved second reading of Bylaw 1620 CARRIED 43/11 Councillor Holsworth moved that consideration to hold third reading be given to Bylaw 1620 CARRIED UNANIMOUSLY 44/11 Councillor Wittstock moved third reading of Bylaw 1620 CARRIED GRANT EXTENSION 7.3 Communitv Grants to Non Profit Extension Renuest 45/11 Reeve Calhoun moved that Council approve the request from the Acme Daycare Centre to extend the project completion date for the $1,300 00 grant funding allocated under the February 2008 Community Grants to Non Profit Organizations until August 2011 Further the Acme Daycare Centre be given permission to apply for funding for a different project under the Round One 2011 Community Grant Program. Page 4 of 7 Initial. �q 14 COUNCIL MEETING MINUTES JANUARY 25 2011 CARRIED XMAS FUNCTION 7.4 Annual Christmas Function 46/11 Councillor Long moved that Council receive this report as information. CARRIED The meeting recessed for lunch from 11 50 a.m. until 1 05 p.m. COURTESY MATTERS7.5 Encana's Clearwater Business Unit — Participation in Courtesv Matters Advisory Committee 47/11 Councillor Hoppms moved that Council appoint a Councillor to represent Kneehill County on the Courtesy Matters Advisory Committee. CARRIED 48/11 Councillor Long moved that Councillor Hoppins be appointed as the County representative and Councillor Holsworth as the alternate representative on the Courtesy Matters Committee. MOTION DEFEATED 49/11 Reeve Calhoun moved that Councillor Long and Councillor Holsworth be appointed as representatives on the Courtesy Matters Committee MOTION DEFEATED 50/11 Councillor Hoppms moved that a Councillor representative on the Courtesy Matters Committee be selected following a presentation to Council by Encana regarding proposed activities within the municipality CARRIED 51/11 Councillor Holsworth moved that Councillor Long attend the Courtesy Matters Committee meeting on February 2"d to obtain more information on the focus of this committee. CARRIED Laurie Watt left the meeting at 1.20 p.m. TROCHU TANKER 7.6 New Trochu Fire Tanker 52/11 Councillor Hoppms moved that Council authorize proceeding with the purchase of the Trochu Fire Tanker with the contribution from Kneehill County not to exceed $374 000 ($360 000 for the truck and $14 000 for the front bumper mounted fire fox water monitor) CARRIED Laurie Watt re-entered the meeting at 1 30 p.m. MUNSON POLICING 7.7 Villaue of Munson — Peace Officer Service Request Page 5 of 7 ,7 Initial:- ` COUNCIL MEETING MINUTES JANUARY 25 2011 53/11 Councillor Holsworth moved that Council table this item to a future Council meeting and direct Administration to provide further information, including consultation with Starland County CARRIED H2O REQUEST 7.8 Water Request for Commercial Business — Bill's Boiler Service Council directed Administration to respond by letter advising that the resident apply for water modeling to be considered concurrently with his development request. TAX/ASSMNT 7.9 Separate Assessment and Tax Notices NOTICES Council requested information be prepared by Administration regarding the advantages/disadvantages to sending out assessment notices first, followed by the tax bill. COMM REPORTS 8.0 Council and Committee Reports 8.1 Doctor Recruitment and Retention Committee DR. R&R Councillor Long provided Council with a written report on the current recruitment situation. DRUM WASTE 8.2 Drumheller & District Regional Solid Waste Management Committee Reeve Calhoun provided Council with a written report on the recent meeting, noting the requisition will remain the same in 2011 that being $35 81 per capita. ASB 8.3 Agricultural Service Board Meeting & Provincial Convention Councillor Hoppms provided Council with a written report on the January 12`h meeting and the Provincial ASB Conference held January 18`h to 20` FARM FAMILY 54/11 Councillor Hoppms moved that Council support the Agricultural Service Board s recommendation of the Jay Davis Familyor the Calgary Stampede Farm Family Award. CARRIED 55/11 Councillor Wittstock moved that Council receive the Committee Reports. CARRIED 8.4 Central Alberta Association of Municipal Districts & Counties (CAAMDC) Zone Meeting Reeve Calhoun reminded Council of the CAAMDC Zone Meeting being held on February 11 2011 at the Sheraton Hotel in Calgary commencing at 10 00 a.m. The meeting recessed from 2 00 p.m. until 2 45 p.m. for a tour of the new Shop Building. C Page 6 of 7 Initial COUNCIL MEETING MINUTES JANUARY 25 2011 CORR REPORT 9.0 Correspondence Report 56/11 Councillor Holsworth moved that Council receive the Correspondence i Report as presented. CARRIED BUSINESS REPTS 10.0 Business Pending Reports 57/11 Councillor Long moved that Council receive the Business Pending and Summary reports. CARRIED IN CAMERA 11.0 In Camera 58/11 Councillor Hopptns moved the meeting go in camera at 2 55 p.m. CARRIED Kevin Miner Laurie Watt and Barb Long left the in camera session at 3 48 p.m. and the balance of the minutes were recorded by Reeve Calhoun. 59/11 Councillor Hoppins moved the meeting out of in camera at 4.05 p.m. CARRIED 11.1 Motions from In Camera 60/11 Councillor Long moved that Council approve the purchase of gravel to secure a supply as outlined by the Director of Operations, with any additional funding coming from gravel reserves. CARRIED ADJOURNMENT Adiournment The meeting adjourned at 4 10 p.m. V 'r 7— CAO CAO Page 7 of 7 Initial.