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Home My WebLink About2011-02-22 Council MinutesIM Kneehill County Regular Council Meeting Tuesday February 22, 2011 Agenda 8:00 a.m. Community Grants to Non -Profit Associations Committee Meeting Call to Order- 8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of February 8, 2011 3.0 Delegations: 3 1 9 00 a.m. Pete McRae, Director of Operations 3.2 1 00 p.m. Concerned Water Service Area Group — Harold Bayes 4.0 Operations 41 Operations Report 4.2 Black Dirt Trail by Three Hills Colony 5.0 Financial Reports 5 1 Bank Reconciliation January 2011 6.0 Business Arising from Previous Minutes 61 Policy 14-12B Draft Amendment 6.2 Kneehill County Ratepayer Newsletter 6.3 Skype Usage 6 4 Encana — Courtesy Matters Advisory Committee 7.0 New Business 7 1 Community Grants Committee Decisions 7.2 Capital Budget 7.3 Value Management Study 74 Victim Services Request 7.5 National Wall of Remembrance 76 Kneehill Historical Society Annual Supper 77 Kneehill Regional Summit Discussion Items 78 Central Alberta Rural Electrification Association 79 Mobile Home Tax Arrears 8.0 Council and Committee Reports 8 1 Ministerial Open House 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010 10.2 Business Pending Report 2011 10.3 Business Summary Report 2011 11.0 In Camera 11.1 Motions from In Camera Adjournment 12.0 Information Package [A I COUNCIL MEETING MINUTES FEBRUARY 22, 2011 MINUTES OF THE FEBRUARY 22, 2011 REGULAR Cw MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. 11 11 PRESENT. Division No 2 Carol Calhoun, Reeve Division No 5 Bob Long, Deputy Reeve PRESENT Division No 4 Glen Keiver Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Brandy Hay Evans ABSENT. Division No 1 Brian Holsworth, Councillor Division No 3 Jerry Wittstock, Councillor Division No 6 Ken Hoppins, Councillor Reeve Calhoun in the Chair CALL TO ORDER Reeve Calhoun called the meeting to order at 8 43 a.m. AGENDA 1.0 Adoption of Agenda Additions to the Agenda. Under Committee Reports 8.2 Central Zone AAMDC 8.3 Drumheller & District Solid Waste Committee 84 Badlands Ambulance Society 8.5 Kneehill Regional FCSS 86 Boomtown Trail 95/11 MINUTES 96/11 Councillor Long moved approval of the agenda as amended. 2.0 Minutes 2.1 Approval of the February 8. 2011 Meeting Minutes Councillor Long moved approval of the February 8, 2011 minutes. .4kI:i111,41 CARRIED FIN REPORTS 5.0 Financial Reports 5.1 Bank Reconciliation as of January 31. 2010 97/11 Councillor Painter moved to receive the January 2011 Bank Reconciliation Report as presented. Page 1 of 7 Initial. COUNCIL MEETING MINUTES FEBRUARY 22, 2011 CARRIED OLD BUSINESS 6.0 Business Arising from Previous Minutes POLICY 14-12b 6.1 Policv 14-12B Amendment 98/11 Councillor Long moved that Council accept amended Policy 14-12B as presented. CARRIED Pete McRae, Director of Operations, entered the meeting at 8.58 a.m. OPERATIONS 4.0 Operations OPERATIONS REPT 4.1 Operations Summary Pete McRae, Director of Operations presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also discussed. • Selkirk Water Service Area — The deadline was met for the Building Canada Fund Grant. • Sunnyslope Water Service Area o One leg of the distribution line has been relocated to the other side of the road. o Re-routes completed. o Working on an area by Highway 27 not sure how to fix this issue Direction was given for Operations to begin the request for a relaxation from Alberta Transportation. o LGW has commenced contacting some of the acreage owners. Currently have signed easements on 70% of the transmission line mileage o Middle to end of March is the tentative tender date Debi Moon, Reporter for The Capital, entered the meeting at 9.09 a.m. 99/11 Councillor Long moved that Council receive the Operations Report as presented. CARRIED BLACK DIRT TRAIL 4.2 Clarification on Black Dirt Trail (RR 24-3 Three Hills Colonv) Reeve Calhoun moved that Council approve the upgrade of the full 2 100/11 miles of Range Road 24-3 to a standard local road status, using Kneehill County forces. CARRIED Pete McRae left the meeting at 9.28 a.m. The meeting recessed from 9.28 a.m. until 9.34 a.m C; Page 2 of 7 Initial. A 14 COUNCIL MEETING MINUTES FEBRUARY 22, 2011 OLD BUSINESS 6.0 Business Arising from the Minutes Continued NEWSLETTER 6.2 Kneehill Countv Ratepaver Newsletter — March 2011 101/11 Councillor Painter moved that Council approve the March 2011 Kneehill County Ratepayer Newsletter as presented, for publication for the end of February 2011 if possible. CARRIED 6.3 Skvue Usage SKYPE USAGE Councillor Long moved that Council refer this issue to the 2012 102/11 Strategic Planning Session for discussion. CARRIED COURTESY MATTERS6.4 Encana Clearwater Business Unit — Courtesv Matters Advisory Committee 103/11 Reeve Calhoun moved that until the October 2011 Organizational Meeting, the Reeve be authorized to serve on the Courtesy Matters Advisory Committee, with the Deputy Reeve acting as the alternate representative CARRIED NEW BUSINESS 7.0 New Business COMM GRANTS 7.1 Communitv Grants to Non Profit Organizations 104/11 Councillor Keiver moved the February 2011 funding allocations as per the recommendations of the Community Grants to Non -Profit Organizations Committee CARRIED 7.2 Caaital Budget CAPITAL BUDGET Councillor Long moved that Council authorize Administration to purchase 105/11 a D7 Cat Crawler as per the Capital Equipment Replacement Plan, with the funds to come from the equipment reserve CARRIED VALUE MGMT STUDY7.3 Invitation to Participate in the Value Management Studv 106/11 Councillor Long moved that Council receive as information. CARRIED 3 HILLS VIC SRVCS 7.4 Three Hills Victim Services Annual Fundraiser 107/11 Reeve Calhoun moved that Council approve a cash gift of $100 plus the donation of a Kneehill County promotional item, to the Three Hills Victim Services Annual Steak and Lobster Fest annual fundraiser WALL OF REM 108/11 7.5 National Wall of Remembrance Initiative Councillor Long moved that Council receive as information. Page 3 of 7 Initial. CARRIED CARRIED COUNCIL MEETING MINUTES FEBRUARY 22, 2011 KNEEHILL MUSEUM 7.6 Kneehill Historical Societv Museum Fund Raiser 109/11 Councillor Long moved that Council authorize the attendance of Reeve Calhoun, or her designate, at the Kneehill Historical Society's Annual Spring Supper and the donation of a Kneehill County promotional item to be used as a door prize CARRIED Pete McRae, Director of Operations, entered the meeting at 10.22 a.m. PARTNERSHIP 7.7 Kneehill Regional Partnership Meeting MEETING Council directed Administration to prepare an overview of the items deliberated by Council for further discussion at the March 8th Council meeting. The meeting recessed from 10.34 a.m. until 10 42 a.m. Sunnvsloge WSA Map Update SUNNYSLOPE WSA Pete McRae provided Council with an update of the Sunnyslope Water Service Area map noting the following• • Land that has a signed easement has been shaded on the map • Only one leg has been added that was not in the original WSA. • Total of 215 risers, 196 km of pipe Pete McRae left the meeting at 11.05 a.m. CAREA REQUEST 7.8 Central Alberta Rural Electrification Association (CAREA) Communications Reauest 110/10 Councillor Long moved that Council receive as information. CARRIED TAX ARREARS 7.9 Mobile Home Tax Arrears 111/11 Councillor Painter moved that Council authorize putting up the following trailers for auction on March 31 2011 due to tax arrears with reserve bids set. • Serial #HF0258A, Roll #33260313200 Reserve Bid of $60 000 • Serial #4090634560 Roll #33260314200 Reserve Bid of $40 000 CARRIED IN CAMERA 112/11 113/11 Page 4 of 7 In Camera Reeve Calhoun moved the meeting go in camera at 11 10 a.m CARRIED Debi Moon left the meeting at 11 10 a.m. Councillor Painter moved the meeting out of in camera at 11.32 a.m. Initial. COUNCIL MEETING MINUTES FEBRUARY 22, 2011 CCARRIED The meeting recessed for lunch from 11 33 a.m. until 12 52 p.m Debi Moon was present when the meeting reconvened. CORR REPORT 9.0 Correspondence Report 114/11 Councillor Long moved that Council receive the Correspondence Report as presented. CARRIED BUSINESS REPTS 10.0 Business Pending Reports 115/11 Councillor Painter moved that Council receive the Business Pending and Summary reports. CARRIED Entering the meeting at 1.00 p.m. was the Concerned Sunnyslope & Torrington Water Service Area Group A guest register has been attached forming part of the minutes. Also present were Lowell Wattie of LGW Service, Pete McRae, Director of Operations, John McKiernan, Environment Supervisor and Will Scott, Senior Peace Officer 3.0 Delegations 3.2 Concerned Sunnvslope WSA Group — Harold Baves Harold Bayes, Drew Keiver and Crystal Wunsch addressed Council on behalf of the Concerned Sunnyslope Water Service Area Group, regarding the concerns they have with the Sunnyslope Phase 4 WSA. A list of the questions/concerns they would like addressed by Council was provided for Council s response At 1.35 p.m. Harold Bayes concluded the presentation and all registered guests left the meeting. Further discussion ensued by Council regarding the Sunnyslope Phase 4 WSA. Debi Moon left the meeting at 1 50 p.m. COMM REPORTS 8.0 Council and Committee Reports 8.1 Ministerial Open House MINISTER OPEN HSE Councillor Hoppins provided Council with a written report on the Ministerial Open House held at Olds College on February 91n CAAMDC 8.2 Central Zone Alberta Association of Municipal Districts and Counties (CAAMDCj Page 5 of 7 Initial. 4p�> COUNCIL MEETING MINUTES FEBRUARY 22, 2011 Councillors Long and Painter reported verbally on the CAAMDC meeting, summarizing the topics discussed. Next meeting to be held in Pamtearth and Olds will be hosting the annual golf tournament. DDSWA 8.3 Drumheller & District Regional Solid Waste Management Committee Councillor Long provided Council with a verbal report on the recent meeting, noting the following: • 2010 a very profitable year • Cardboard collection— still some issues but successful. Remind ratepayers at upcoming Ratepayer Meetings that cardboard recycling is available BASS 8.4 Badlands Ambulance Service Societv Councillor Long provided Council with a verbal report on the February 17th meeting noting the following• • April to January net income was $162,000 • A new 5 year contract had been negotiated with two 2 year options. • Wages have been raised to match union salary • Introduced a new ambulance which is in the process of being outfitted. • No staffing issues. 8.5 Kneehill Regional Familv and Child SUDDort Services FCSS Councillor Painter provided a written report on the February 17th FCSS meeting. BOOMTOWN TRAIL 8.6 Boomtown Trail SDrine Conference 116/11 Reeve Calhoun moved that Council approve the attendance of Councillor Keiver at the March 18th Boomtown Trail Conference. [SM -IR :iI 117/11 Councillor Painter moved that Council receive the Committee Reports. CARRIED IN CAMERA 11.0 In Camera 118/11 Councillor Long moved the meeting go in camera at 2 18 p.m. ►11to Laurie Watt and Brandy Hay Evans left the meeting at 2.30 p.m. 119/11 Councillor Long moved the meeting out of in camera at 2 58 p.m. CARRIED 11.1 Motions from In Camera Page 6 of 7 Initial. v i i cW ADJOURNMENT 11 cW Page 7 of 7 COUNCIL MEETING MINUTES FEBRUARY 22, 2011 There were no motions arising from the In Cam Adiournment The meeting adjourned at 2 59 p.m. Initial d� CAO N