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Home My WebLink About2011-04-26 Council Minutes(w" COUNCIL MINUTES OF APRIL 26 2011 MINUTES OF THE APRIL 26, 2011 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 2 Division No 5 Division No 1 Division No 3 Division No 4 Division No 6 Division No 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Glen Keiver Councillor Ken Hoppms, Councillor Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of AEenda Additions to the Agenda. 204/11 Under Committee Reports 8 1 Kneehill Regional Water Services Commission 8.2 Medical Clinic Building Committee 83 Community Action Committee Councillor Long moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the April 12, 2011 Meeting Minutes 205/11 Councillor Holsworth moved approval of the April 12, 2011 minutes. CARRIED IN CAMERA In Camera 206/11 Councillor Holsworth moved the meeting go in camera at 8 38 a.m. CARRIED 207/11 Councillor Holsworth moved the meeting out of in camera at 9.08 a.m. CARRIED Initials COUNCIL MINUTES OF APRIL 26 2011 Debi Moon, reporter for The Capital, Sergeant Patty Neely Detachment CW Commander for the Beiseker RCMP and Jamie Erickson, Kneehill County Peace Officer entered the meeting at this time 3.0 Presentations RCMP UPDATE 3.1 Beiseker RCMP Detachment Update — Sergeant Pattv Neely Sergeant Patty Neely Beiseker Detachment Commander updated Council on the status of the Beiseker Detachment. An Occurrence Statistics report for the time period of April 1 2010 to March 31 2011 was provided to Council. • The Province is moving towards a unified zoning system which will allow offense statistics to be obtained and printed for each detachment within Kneehill County • The Beiseker detachment is comprised of four RCMP officers, along with civilian office coverage To increase visibility each member is to commit a minimum of one hour of each shift in their assigned community • An integrated shift schedule is in place with the Airdrie detachment to provide police coverage In emergency situations boundary lines do not exist. • Clarified that complaints may be made at any detachment within the Province, the information will be taken and forwarded to the appropriate detachment. • Pleased with the County Peace Officers and is committed to working cooperatively and working towards improving the relationship • Possible options for the municipality to assist with staffing shortages would be to provide funding to hire a RCMP member designating the detachment location or to employ civilian support staff to allow the members more enforcement time. Reeve Calhoun thanked Sgt Neely for taking the time to attend the meeting to provide information to Council Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9.26 a.m. Patty Neely and Jamie Erickson left the meeting at 9 30 a.m. The meeting recessed from 9 30 a.m. until 9 36 a.m. 4.0 Operations OPERATIONS 4.1 Operations Summary c SCJ.. Initials COUNCIL MINUTES OF APRIL 26 2011 Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also discussed. Banning of Gravel Roads — Dependent upon the weather existing bans on the gravel may be lifted later in the week. Huxley Drainage — Working on further remediation this week and Gemvar Engineering will begin shooting elevations shortly Washouts — Keeping track of the hours spent repairing in case there should be a need to approach the Province for disaster funding. 208/11 Councillor Holsworth moved that Council receive the Operations Report as presented. CARRIED DUST CONTROL 4.2 Dust Control Program 2011 209/11 Reeve Calhoun moved that Council approve offering both products (Calcium Chloride and Spec Crude) for the 2011 Dust Control Program, with Spec Crude being $6 55 per linear foot and Calcium Chloride being $3 00 per linear foot, for a minimum distance of 400 feet, with a County rebate of $1 50 per linear foot for both products. CARRIED A delegation of concerned residents from the Sunnyslope Water Service CW Area entered the meeting at 9 50 a.m. Reeve Calhoun addressed the delegation advising they were welcome to attend and listen to the Council meeting but would not be able to participate or engage in conversation with Council as the agenda was full. She further invited them to make an appointment for the next Council meeting if they wished to make a presentation. NEW BUSINESS 7.0 New Business SUNNYSLOPE WSA 7.7 Letters of Concern — Sunnvslope Water Service Area Proiect LTRS OF CONCERN Councillor Long moved that Council receive as information the letters of 210/11 concern from residents within the Sunnyslope Water Service Area, review each individual letter to identify the specific questions in order to draft one letter addressing those questions, with the letter to be sent to all the correspondents. CARRIED 211/11 Am? V71 mo4wn C Reeve Calhoun moved an article, signed by Kneehill County Council, be placed on the County's website addressing the issues, and clarifying ratepayer concerns. CARRIED 3 '�1 COUNCIL MINUTES OF APRIL 26 2011 CW Pete McRae and Brandy Hay Evans left the meeting at 10.23 a.m. The meeting recessed from 10.23 a.m. until 10 32 a.m. The delegation consisting of some Sunnyslope Water Service Area residents was not present when the meeting reconvened. Mike Morton, Director of Financial Services, was present when the meeting reconvened. FINANCIAL RPTS 5.0 Financial Reports 5.1 Bank Reconciliation as of March 31, 2011 212/11 Councillor Holsworth moved to receive the March 2011 Bank Reconciliation Report as presented. YR END TRANSFERS 5.2 2010 Year End Transfers 213/11 Councillor Wittstock moved that Council direct Administration to transfer $458 746 to the Operating Reserve and $50 000 to the Bridge Reserve for the 2010 financial year CARRIED 5.3a 2011 Operating Budget Without Wages and Salaries 214/11 Councillor Hoppms moved that Council approve the 2011 Operating Budget without wages and salaries. CARRIED Councillor Long and Councillor Painter excused themselves from the meeting due to a possible perceived pecuniary interest. Time 9 46 a.m. 5.3b 2011 Operating Budget With Wages and Salaries 215/11 Councillor Holsworth moved that Council approve the 2011 Operating Budget with the wages and salaries. CARRIED Councillor Long and Councillor Painter re-entered the meeting at 9 53 a.m. Alan Lister and Chris Woods, Auditors from BDO entered the meeting at 958 a.m. 5.4 2011 Capital Budget 216/11 Councillor Long moved that Council approve the 2011 Capital Budget as presented. 4 Initials COUNCIL MINUTES OF APRIL 26 2011 CARRIED 3.0 Presentations Continued 3.3 BDO — 2010 Internal Audit Alan Lrtser and Chris Woods reviewed the 2010 Audited Financial Statements expressing appreciation for the cooperation and assistance received during the course of the audit from Mike Morton, Will Wolfe and staff. Mike Morton advised that the financial audit numbers support a strong viable economic position for Kneehill County He further commended his staff for doing such an excellent job and noted that working with Al and Chris was always a pleasure. On behalf of Council, Reeve Calhoun expressed thanks for the timely audit and financial reporting. IN CAMERA 217/11 Councillor Long moved the meeting go in camera at 11 40 a.m. with dust Council and the auditors remaining. CARRIED Kevin Miner Laurie Watt, Mike Morton, Barb Long and Debi Moon left the meeting at this time. 218/11 Councillor Painter moved the meeting out of in camera at 1145 a.m. CARRIED The meeting recessed for lunch from 1146 a.m. until 12 46 a.m. Kevin Miner Laurie Watt, and Barb Long were present when the meeting reconvened. Councillor Hoppms moved that Council accept the 2010 Financial 219/11 Statements as presented. CARRIED TAX RATE B1628 5.5 2011 Tax Rate Bvlaw 1628 220/11 Councillor Holsworth moved first reading of reading of Bylaw 1628 to repeal Bylaw # 1605 and authorize the rates of taxation to be levied against assessable property within Kneehill County for the 2011 taxation year CARRIED 221/11 Councillor Hoppins moved second reading of Bylaw 1628 CARRIED 222/11 Councillor Wittstock moved consideration to hold third reading be given to Bylaw 1628 ce 5 X-� r Initials G COUNCIL MINUTES OF APRIL 26, 2011 CARRIED UNANIMOUSLY 223/11 Councillor Long moved third reading to Bylaw 1628 CARRIED WSA TAX B 1629 5.6 2011 Water Service Area Tax — Bvlaw 1629 224/11 Councillor Holsworth moved first reading of reading of Bylaw 1629 to rescind Bylaw #1604 and establish the 2011 Water Service Area Tax Bylaw CARRIED 225/11 Councillor Long moved second reading of Bylaw 1629 CARRIED 226/11 Councillor Painter moved consideration to hold third reading be given to Bylaw 1629 CARRIED UNANIMOUSLY 227/11 Councillor Wittstock moved third reading to Bylaw 1629 CARRIED BUS ARISING 6.0 Business Arising from the Minutes Continued MSI 2011 OPR 6.1 Municipal Sustainabilitv Initiative (MSI) Operating Grant Funding 2011 228/11 Councillor Long moved that Council approve the allocation of conditional funding under the MSI program for 2011 for the following items • Comprehensive Compensation Study $30 000 • Addition of Road Supervisor Position $40 000 • Dr Recruitment and Retention Committee $50 000 • Road Study $30 000 • Marigold Library — 26 081 CARRIED JANITORIAL SRVCS 6.2 Janitorial Services —Office & Shop 229/11 Councillor Holsworth moved that Council approve the issuing of a tender to meet the janitorial services for the Administration building and the office portion of the new shop building as outlined in the service expectations document. CARRIED NEW BUSINESS 7.0 New Business Continued DRUM LEGION 7.2 Roval Canadian Legion — Drumheller Branch Request 230/11 Councillor Hoppms moved that Council receive as information. MOTION DEFEATED Initials COUNCIL MINUTES OF APRIL 26 2011 231/11 Councillor Long moved that Council donate $500 towards the Drumheller Royal Canadian Legion cenotaph relocation and restoration project. CARRIED Debi Moon entered the meeting at 1 12 p.m. 6.0 Business Arising Continued LINDEN CHURCH RD 6.3 Linden Church Road 232/11 Reeve Calhoun moved that Council request Administration to obtain more information from the landowners involved, clarify their offer of assistance and bring back to Council at the May 10th or 24th meeting for further discussion. CARRIED Direction. Due to safety concerns, Administration was directed to evaluate and post if necessary reduced speed limit signs on the Linden Church Road. 7.0 New Business Continued LINDEN PATHWAY 7.1 Linden Pathwav Proiect 233/11 Councillor Holsworth moved that Council authorize the attendance of the Reeve or designate at the Linden Pathway Project grand opening scheduled for 11.00 a.m. on June 11 2011 CW CARRIED FIRE CONCERNS 7.3 Fire Burnine Concerns 234/11 Councillor Hoppms moved that Council receive as information. CARRIED CAAMDC GOLF 7.4 Central Alberta Association of Municipal Districts & Counties (CAAMDC) 2011 Zone Golf Tournament 235/11 Councillor Hoppms moved that Council authorize attendance to the CAAMDC 2011 Zone Golf Tournament CARRIED CARBON REQUEST 7.5 Carbon Maintenance Yard Request 236/11 Councillor Long moved that Council deny the Village of Carbon s request for a lease on the property at this location due to insufficient room and the restrictions it would impose on current County and lease operations. CARRIED TAX RELIEF 7.6 Tax Relief Requests 2011 237/11 Councillor Wittstock moved that Council approves the cancellation of the 2011 taxes on Roll #32232013000 the Finn Hall site, and the 16 Gas Co- operative accounts identified by the following Roll numbers. 7 '00 Initials COUNCIL MINUTES OF APRIL 26 2011 28200420420.28221810810 29222241500.29230920610 29263241600 30212040900 30241931300 30253510100.31220841600.31221141600 31233210100 31250241500.32272431200.33232920400.34241720510 35240620400 CARRIED 3 HILLS MURAL 7.8 Three Hills Mural Societv Request 238/11 Councillor Holsworth moved that Council support the placement of a mural on the east wall of the County office. CARRIED RISER RELIEF 7.9 Acme Church of God 7th Dav — Request for Water Lew Exemption Request 239/11 Councillor Wittstock moved that Council forgive the $6 000 water service benefitting levy and a tolling agreement be placed on title so that the levy would become payable should there be a change from public to private use of the facility CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports KRWSC 8.1 Kneehill Regional Water Services Commission (KRWSCj Councillor Wittstock provided a written report updating Council on the April 21st meeting. r MED CLINIC COMM 8.2 Medical Clinic Building Committee Reeve Calhoun provided Council with the unapproved minutes from the initial meeting of this committee held on April 19th COMM ACTION 8.3 Communitv Action Committee (Three Hills RCMP) Reeve Calhoun verbally updated Council on the Community Action Committee meeting she had attended, noting the following: • Three Hills RCMP had nothing but praise for County Peace Officers. • Need for the RCMP to become involved with social network slander discussed. • A lot of the break and enters are committed by transients. • Three Hills detachment has met all their targets for 2010 240/11 Councillor Long moved that Council receive the Committee reports. CARRIED CORRESPONDENCE 9.0 Correspondence Report Three Hills School — Graduation Invitation 241/11 Councillor Long moved that Council authorize the attendance of Reeve Calhoun, at the Three Hills High School Graduation. CARRIED ✓ 8 Initials COUNCIL MINUTES OF APRIL 26 2011 Councillor Painter moved that Council receive the Correspondence Report F6 as presented. CARRIED BUS PENDING 10.0 Business Pendine Reports 242/11 Councillor Wittstock moved that Council receive the Business Pending and Summary reports. CARRIED The meeting recessed from 2 35 p.m. until 2 45 p.m. IN CAMERA 11.0 In Camera 243/11 Councillor Painter moved the meeting go in camera at 2 45 p.m. CARRIED 244/11 Councillor Wittstock moved the meeting out of in camera at 4.28 p.m. CARRIED MTG EXTENSION 245/11 Councillor Hoppins moved that Council approve extending the meeting past 4 30 p.m. CARRIED IN CAMERA 246/11 Councillor Long moved the meeting go in camera at 4 35 p.m. CARRIED Barb Long left the meeting at 4 47 p.m. and the rest of the minutes were recorded by Laurie Watt. 247/11 Councillor Long moved the meeting out of in camera at 5.25 p.m. CARRIED NEW ADMIN BLDG 11.1 Motions from In Camera 248/11 Councillor Holsworth moved that Council direct Administration to complete the project application to Municipal Sustainability Initiative (MSI) for the New Administration Building and following approval bring back to Council to determine the next steps. CARRIED Adiournment The meeting adjourned at 5.29 p.m. Reeve CAO 9 Initials