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Home My WebLink About2011-05-10 Council MinutesKneehill County Regular Council Meeting Tuesday May 10, 2011 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 21 Regular Council Meeting Minutes of April 26 2011 3.0 Delegations. 3 1 Pete McRae — Operations Report — 9.00 a.m. 3.2 Kneehill Choice Association — Sunnyslope WSA Project 3.3 Jerry Brett — Planning Update 4.0 Operations 41 Operations Report 4.2 Road Grading Practices 4.3 Water Modeling Applications 44 Sunnyslope WSA Distribution Line Tender 5.0 Financial Reports 51 ce 6.0 Business Arising from Previous Minutes 61 Sunnyslope WSA Project — Letters of Support 6.2 Motion 211/11 —Newspaper Article 7.0 New Business 7 1 Nuisance & Unsightly Premises 7.2 Electrical Energy Options 7.3 Three Hills Medical Clinic Taxes 74 Acme & District Food Bank Funding Request 7.5 School Resource Officer Program Request 76 Village of Carbon — New Doctor Clinic Committee 8.0 Council and Committee Reports 8 1 Drumheller Policing Committee 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010 10.2 Business Pending Report 2011 10.3 Business Summary Report 2011 11.0 In Camera (W 11.1 Motions from In Camera COUNCIL MINUTES OF MAY 10 2011 MINUTES OF THE MAY 10 2011 REGULAR CW MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. 3 11 PRESENT. Division No 2 Carol Calhoun, Reeve Division No 5 Bob Long, Deputy Reeve Division No 1 Brian Holsworth, Councillor Division No 3 Jerry Wittstock, Councillor Division No 4 Glen Keiver Councillor Division No 6 Ken Hoppms, Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Recording Secretary Barbara Long ABSENT. Assistant CAO Laurie Watt Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Agenda Additions to the Agenda. Under Business Arisme, 6.3 Water Service Area Tax Credit Under New Business 77 4-H Donation Request Under Committee Reports 8.2 Drumheller & District Solid Waste Management Association 83 Kneehill Regional Family & Community Support Services 84 Kneehill Medical Clinic Committee 85 Kneehill Housing Commission 86 Canadian Badlands Ltd. 87 Community Futures WildRose 88 Trochu Centennial Celebration 249/11 Councillor Long moved approval of the agenda as amended. IN CAMERA In Camera 250/11 Councillor Painter moved the meeting go in camera at 8 34 a.m. 1 CARRIED Initials 11 3 A 251/11 MINUTES 252/11 COUNCIL MINUTES OF MAY 10 2011 CARRIED Kevin Miner and Barb Long left the meeting at this time Councillor Long moved the meeting out of in camera at 9 11 a.m. CARRIED Kevin Miner and Barb Long re-entered the meeting at this time Pete McRae, Director of Operations and Brandy Hay Evans, Operations entered the meeting at 9 12 a.m. 2.0 Minutes 2.1 Approval of the April 26, 2011 Meeting Minutes Councillor Wittstock moved approval of the April 26 2011 minutes. CARRIED Debi Moon, reporter for The Capital, entered the meeting at 9.20 a.m. 4.0 Operations OPERATIONS 4.1 Operations Summary Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also discussed. • Selkirk WSA Reclamation — Concerns being received that the reclamation is not acceptable With the delays due to the wet spring and the commencement of seeding, it may be necessary to consider another year of crop damage payments. • Selkirk WSA Grand Opening — Council selected Tuesday May 24th commencing at 3 30 p.m. for the ribbon cutting and grand opening. • Orkney Viewpoint — It appears that funding from the Canadian Badlands surplus CAP funding will not be available for improvements to the Orkney Viewpoint. Council felt it is imperative that a fence/barricade be installed. A report with cost estimates to be brought to the next meeting. • Road Study — The road study has been tendered to three engineering firms with two firms submitting a bid. Permission was requested to accept the lowest tender which is $776 50 over budget. ROAD STUDY Councillor Long moved that Council approve the acceptance of the 253/11 lowest tender for the ten-year Road Study with the extra funding to come from contingency 2 Imtiar COUNCIL MINUTES OF MAY 10 2011 CARRIED CW 254/11 Councillor Holsworth moved that Council receive the Operations Report as presented. CARRIED GRADER PRACTISES 4.2 Grading Practices 255/11 Councillor Holsworth moved that Council authorize the implementation of the grading maintenance practice, as specified in the report, at the discretion of the Operations Director or Road Supervisor using a staged process. CARRIED The meeting recessed from 9 55 a.m. until 10 01 a.m. 3.0 Presentations KNEEHILL CHOICE 3.2Kneehill Choice Ratepaver Group A delegation for the `Kneehill Choice rate payer group was present when the meeting reconvened. Introductions of Council were made and Clint Mason, spokesperson for `Kneehill Choice addressed Council. Mr Mason summarized the concerns of the group regarding the Sunnyslope Water Service Area phase and requested Council take the following action. • That Council immediately stop the construction of Phase 4 until CW such time as a full public discussion of the proposed project has taken place This is to include evidence of need, full disclosure of construction costs and ongoing costs associated with the project. Mr Mason thanked Council for the opportunity to address Council with the groups concerns and assured Council the group is not against the water for those who want or need it but residents should have the choice, not be forced into paying water fees or taxation. If the majority agreed with the project then they would concede that the project should go ahead as planned. Council listened and responded to the concerns and issues expressed by members of the delegation and attempted to explain the rationale behind continuing with this 4ch stage of the County wide water project. A request was made for a copy listing the members of the Kneehill Choice group Reeve Calhoun thanked Mr Mason and the delegation for attending and expressing their concerns regarding the decisions made by Council but explained that at the end of the day Council has to make the decision that they feel is best for the future of the County Reeve Calhoun expressed appreciation for everyone taking time to attend today and voicing their opinion. Ce Initials COUNCIL MINUTES OF MAY 10 2011 The delegation left the meeting at 11.20 a.m. The meeting recessed from 11.20 a.m. until 11 30 a.m. Councillor Painter was not present when the meeting reconvened. OPERATIONS 4.0 Operations H2O MODELLING 4.3 Water Model Applications 256/11 Councillor Holsworth moved that Council approve the water connection recommendations as presented. CARRIED Councillor Painter entered the meeting at 11 33 a.m. SUNNYSLOPE WSA 4.4 Sunnvslope Water Service Area Distribution Line Tender TENDER Councillor Long moved that Council accept the tender from Chinook 257/11 Pipeline Limited for the Sunnyslope Water Service Area Distribution Line as presented. In Camera 258/11 Councillor Painter moved the meeting go in camera at 11 34 a.m. CARRIED co Debi Moon left the meeting at this time. 259/11 Councillor Holsworth moved the meeting out of in camera at 12 05 p.m. CARRIED Debi Moon re-entered the meeting at 12 06 p.m. A vote was taken on motion #257/11 CARRIED The meeting recessed from 12 08 p.m. until 1 23 p.m. Ami �n;�, mafrr�N cu�c��p }{r�L,sLock r+f u� 00 ; ESCN= iron N� 13Ai.A/VC-Lz� OF SNE n')eE ,,WG BUS ARISING 6.0 Business Arising from the Minutes Continued LTRS OF SUPPORT 6.1 Sunnvslope Water Service Area Proiect — Letters of Support 260/11 Councillor Hoppms moved that Council receive the letters of support as encouragement for the decisions being made regarding the Sunnyslope Water Service Area Project. CARRIED Discussion was held with the editor of The Capital on the practicality of printing the County's lengthy response to the Sunnyslope Water Service Area Concerned Group in the paper The Capital advised they would not 4 00 Initials COUNCIL MINUTES OF MAY 10 2011 have space to put it in the paper but would place it on their website if desired. Council confirmed that having it on the County's website should be adequate AMENDMENT 211/11 6.2 Amendment to Motion 211/11 from April 26th Council Meeting 261/11 Councillor Long moved that due to the length of the response that Council rescind the portion of motion 211/11 regarding placing the County's response to the residents letters of concern regarding the Sunnyslope Water Service Area project in The Capital CARRIED WSA TAX CREDITS 6.3 Water Service Area Tax Credit 262/11 Councillor Hoppins moved that in order to provide a clear audit trail, Administration be directed to send a letter to the residents of the Hamlets of Torrington and Swalwell, as well as those residents removed from the Sunnyslope WSA, advising a tax credit will be issued for payment of the Water Service Area Tax in prior years. CARRIED NEW BUSINESS 7.0 New Business Continued B1630 7.1 Nuisance & Unsightly Premises Bvlaw 1630 263/11 Councillor Wittstock moved that Council give first reading to Bylaw 1630 that being a bylaw to regulate and abate unsightly premises and other nuisances within the Hamlets of Kneehill County CARRIED ENMAX 7.2 Electrical Energv Options 264/11 Councillor Long moved that Council enter into an agreement with Enmax for a fixed rate option that includes 50% green power CARRIED MED CLINIC TAXES 7.3 Three Hills Medical Clinic Taxes 265/11 Councillor Long moved that Council direct Administration to make a written request to the Town of Three Hills Council to consider waiving the 2011 taxes for the Three Hills Medical Clinic CARRIED ACME FOOD BANK 7.4 Acme & District Food Bank FundinE Request 266/11 Councillor Long moved that Council approve a donation of $5 000 00 to the Acme & District Food Bank Expansion Project. CARRIED SRO FUNDING REQ 7.5 School Resource Officer FundinLr Request 5 00 Initials COUNCIL MINUTES OF MAY 10 2011 267/11 Reeve Calhoun moved that Council authorize annual funding, in the amount of $10 000 00 for the remaining two years of the School Resource Officer Program for the Trochu School. Councillor Long requested a recorded vote In favour- Reeve Calhoun and Councillor Hoppins. jqft-)t pb, N- Against: Councillor Keiver Councillor Painter Councillor Wittstock, and Councillor Long. rnv-� rvN -��-`i�li 1 MOTION DEFEATED 4-H FUNDING REQ 7.6 4-H District Council FundinLy Reauest 268/11 Reeve Calhoun moved that Council approve a donation in the amount of $600 00 to the 4-H District Council, to be used for the printing of catalogues for their Achievement Day Councillor Hoppms refrained from voting on this issue due to a possible perceived conflict of interest. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports DRUM POLICING 8.1 Drumheller Policing Committee Councillor Holsworth provided Council with the minutes from the April 27th meeting. DRUM WASTE 8.2 Drumheller & District Regional Solid Waste Reeve Calhoun provided Council with a written report updating them on the April 281h meeting. FOSS 8.3 Kneehill Regional Familv & Community Support Services Councillor Holsworth provided Council with the minutes from the April 21" meeting. MED CLINIC COMM 8.4 Medical Clinic Building Committee Reeve Calhoun provided Council with a written report regarding the Committee s tour of the Olds Medical Clinic KHC 8.5 Kneehill Housing Commission Reeve Calhoun provided Council with a written report regarding the Executive and Board Meeting held on April 281h CAN BADLANDS 8.6 Canadian Badlands Ltd. Councillor Long provided Council with a written report regarding the May 4th meeting as well as a copy of the May 2011 newsletter 6 ee Initials COUNCIL MINUTES OF MAY 10 2011 COMM FUTURES 8.7 Communitv Futures WildRose CW Councillor Long Trovided Council with a written report on the meeting held on April 28 and requested Council direction regarding sitting on an ad-hoc committee, Restructuring of Operating Assets, which is anticipated to meet approximately four times per year 269/11 Reeve Calhoun moved that Council approve Councillor Long serving on a Community Futures Ad -Hoc Committee, Restructuring of Operating Assets. CARRIED TROCHU CENTENIAL 8.8 Trochu Centennial Celebration Reeve Calhoun provided Council with a copy of the speech she had given at the Trochu Centennial celebration held on May 5 2011 270/11 Reeve Calhoun moved that Council receive the Committee reports. CARRIED CORRESPONDENCE 9.0 Correspondence Report 271/11 Councillor Painter moved that Council receive the Correspondence Report as presented. CARRIED CW BUS PENDING 10.0 Business Pending Reports 272/11 Councillor Long moved that Council receive the Business Pending and Summary reports. CARRIED Direction. The presentation by Jerry Brett, Senior Planning and Development Officer was postponed until the May 24th Council Adiournment The meeting adjourned at 3 12 p.m. G Initials Reeve CAO