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HomeMy WebLinkAbout2011-05-24 Council MinutesKneehill County Regular Council Meeting FAW Tuesday May 24, 2011 Agenda Selkirk Water Service Project— Grand Opening & Ribbon Cutting Selkirk ReserNoir 3.30 p.m. Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of May 10 2011 3.0 Delegations. 3 1 Pete McRae — Operations Director — 9.00 a.m. 3.2 Mike Morton — Director of Financial Services — 9 40 a.m 3.2 Jerry Brett — Senior Planning & Development Officer — 10 00 a.m. 4.0 Operations 41 Operations Report 4.2 Connacher Oil & Gas Road Upgrade 5.0 Financial Reports 5 1 Bank Reconciliation as of April 30 2011 5.2 Operating Accounts 6.0 Business Arising from Previous Minutes 6 1 Nuisance & Unsightly Premises Bylaw 6.2 Horseshoe Canyon Recreation Area 7.0 New Business 7 1 Safety Codes Provider RFP 7.2 Kneehill Regional Golf Tournament 7.3 Strategic Planning Quarterly Report 74 Trochu Fire Department 100' Anniversary Celebration 75 Kneehill Regional Grant Writer Quarterly Report 76 2011 Calgary Stampede BMO Farm Family Awards 77 Ratepayer Meetings 2011 Summary 7 8 Amendments to Policy 14-14 8.0 Council and Committee Reports 8 1 Marigold Library — Agreement Schedule C 8.2 Meeting in Olds 8.3 Canadian Badlands Ltd. 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010 10.2 Business Pending Report 2011 i COUNCIL MINUTES OF MAY 24 2011 MINUTES OF THE MAY 24 2011 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 2 Division No 5 Division No 1 Division No 3 Division No 4 Division No 6 Division No 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Glen Keiver Councillor Ken Hoppins, Councillor Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8 30 a.m. AGENDA 1.0 Adontion of Agenda Additions to the Agenda. Under New Business 79 Slave Lake Donation 710 Linden Ambulance & Fire Invitation Under Committee Reports 84 Red Deer River Municipal Users Group 85 Three Hills School Graduation 86 Elected Official Education Program Course 273/11 Councillor Wittstock moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the Mav 10, 2011 Meeting Minutes The following amendments were made to the May 10"' minutes • Addition. Councillor Holsworth was not present for the afternoon portion of the meeting. • Amend motion 267/11 to remove Councillor Holsworth from the recorded vote 274/11 Councillor Hoppms moved approval of the May 10 2011 minutes as amended. 1 �Q Initials COUNCIL MINUTES OF MAY 24 2011 CARRIED 6.0 Business Arising from the Previous Minutes 6.1 Nuisance and Unsightly Premises — Bvlaw 1630 BYLAW 1630 Councillor Hoppms moved second reading of Bylaw 1630 that being a 275/11 bylaw to regulate and abate unsightly premises and other nuisances within the hamlets of Kneehill County CARRIED 276/11 Councillor Long moved third reading of Bylaw 1630 CARRIED HORSESHOE CAN 6.2 Horseshoe Canvon Recreation Area Direction of Council was to tentatively book June 14th following the Council meeting, for a photo at the Horseshoe Canyon Recreation Area, to announce the transfer of ownership from the Province to Kneehill County Administration was requested to provide notes for The Capital 7.0 New Business REG GOLF TOURN 7.2 Kneehill Regional Golf Tournament — June 17, 2011— Three Hills Golf Course 277/11 Councillor Holsworth moved Council authorize the attendance of Council and spouses at the June 17 2011 Kneehill Regional Golf Tournament. CARRIED Pete McRae, Director of Operations, and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8 55 a.m. 4.0 Onerations OPERATIONS 4.1 Operations Summary Pete McRae presented the Operations Report comprised of Transportation (Roads) Water and Miscellaneous updates. The following items were also discussed. • Selkirk WSA Reclamation — It was noted that reclamation of the hay land has been poorly done (rough, rocks, tracer wire) Council was requested to pass individual concerns through Operations to be dealt with. • Selkirk WSA Grand Opening — scheduled and ready for today at 3 30 p.m. Debi Moon, reporter for The Capital, entered the meeting at 9 05 a.m. • Roads — Doing mayor repairs first and then will be looking at minor damage complaints. 2 Initials COUNCIL MINUTES OF MAY 24 2011 • Road Bans Will be looking at restricting travel on black dirt trails C; due to recent moisture • Dirt Trails — Possible means of communicating to the public the condition and closure of black dirt trails was discussed. Operations to advertise closures of black dirt trails in the spring both in The Capital and on the County website. • Dust Control (Gravel Haul Roads/Washboard Treatment) List of residents receiving dust control, from the County due to their proximity to gravel haul roads and areas of dust control used to control washboard was distributed to Council for review and discussion. It was noted that dust control on the hill off the pavement on SH 583 east, Twp Rd 32-0 needed to be added to the list. Direction of Council was to leave as is for this year but requested Operations provide more information on other options and means of identifying those areas affected by dust caused by County operations. 278/11 Councillor Long moved that due to the impending deadline for dust control application, the current dust control list be followed. CARRIED Note Dust Control, provided due to County operations, to be added to the agenda of the upcoming Strategic Planning session. 279/11 Councillor Wittstock moved that Council receive the Operations Report as presented. CARRIED CONNACHER RD 4.2 Connacher Oil & Gas Road Upgrade Request — 260 Meters on RR 25-1 280/11 Councillor Holsworth moved that Council approve Connacher Oil & Gas to upgrade Range Road 25 1 between the S.E. 27 and S W 26 31 25-W4 to a Schedule `B Minor Local Road (Gravel) Standard, as per Policy 5 13 CARRIED Pete McRae and Brandy Hay Evans left the meeting at 9 55 a.m. The meeting recessed from 9 55 a.m. until 10 05 a.m. Present when the meeting reconvened was Mike Morton, Director of Financial Services. 5.0 Financial Reports BANK REC 5.1 Bank Reconciliation as of April 30, 2011 3 Initials COUNCIL MINUTES OF MAY 24 2011 281/11 Councillor Hoppms moved that Council receive the Bank Reconciliation Report as presented. CARRIED OPERATING A/C'S 5.2 Operating Accounts Financial Report 282/11 Councillor Painter moved that Council receive the Operating Expense/Revenue Financial Report as presented. CARRIED Mike Morton left the meeting at 10.23 a.m. Jerry Brett, Senior Planning & Development Officer and Gilbert Quashie Sam, Planning & Development Officer entered the meeting at 10.25 a.m. 3.0 Presentations PLN OVERVIEW 3.2 Planning Department Overview Jerry Brett and Gilbert Quashie-Sam presented an overview of the Planning Department to Council. The overview provided information on their activities and responsibilities, statutory documents, development authorities, subdivision authorities, safety codes permit services, planning aids, tools and resources and current projects. 283/11 Councillor Holsworth moved that Council receive the Planning Department Overview as presented. CARRIED 7.0 New Business Continued SAFETY CODES 7.1 Safetv Codes Services — Request for Proposal — Provider Selection 284/11 Councillor Holsworth moved that Kneehill County enter into discussions with Superior Safety Codes to enter into a three year contract for the provision of Safety Codes Services to the County CARRIED Jerry Brett and Gilbert Quashie-Sam left the meeting at 10 53 a.m. STRAT PLNG 7.3 2011 Strategic Planning Update 285/11 Councillor Hoppms moved that Council receive as information. KEVIN TROCHU FIRE 7.4 Trochu Fire Department 100th Anniversary Celebration 286/11 Reeve Calhoun moved that Council authorize the attendance of Councillor Hoppms at the Trochu & District Fire Department 100th Anniversary Celebration. CARRIED 4 IU— Initials s COUNCIL MINUTES OF MAY 24 2011 GRANT WRITER 7.5 Kneehill Regional Grant Writer Ouarterly Report 287/11 Councillor Wittstock moved that Council receive the Kneehill Regional Grant Writer Quarterly Report as information. CARRIED FARM FAMILY 7.6 2011 Calgary Stampede BMO Farm Family Awards 288/11 Reeve Calhoun moved that Council authorize the attendance of Councillor Wittstock at the July 11th Calgary Stampede BMO Farm Family Awards festivities, with this year's recipients, the Jay Davis family CARRIED RTPYR MTGS 7.7 Feedback from the 2011 Ratepaver Meetings 289/11 Councillor Long moved that Council receive the feedback summary as information. CARRIED Note Copies of the feedback forms to be provided at the next Council meeting. POLICY 14-14 7.8 Amendments to Utilitv Policv 14-14 — Exceptions & Water Billing Cvcle Table 290/11 Councillor Painter moved that Council approve the amendments to Policy 14-14 as presented. CW CARRIED SLAVE LAKE 7.9 Slave Lake Disaster Donation 291/11 Councillor Wittstock moved that Council direct Administration to obtain more information regarding the needs, both immediate and long reaching, of the community of Slave Lake and bring to the June 14 2011 Council meeting. CARRIED LINDEN FIRE INV 7.10 Linden/Acme Fire and Kneehill Ambulance Societv Staff & Familv Appreciation Barbeque 292/11 Councillor Hoppms moved that Council authorize the attendance of Councillor Wittstock and Councillor Keiver at the June 16 2011 Linden/Acme Fire Department and Ambulance Society Appreciation Barbeque CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports MARIGOLD 8.1 Marigold Library 293/11 Councillor Hoppins moved that Council approve the signing of the amended Marigold agreement, Schedule C outlining the levy rates for 2012,2013 and 2014 CARRIED 5 Initials i i CEJ COUNCIL MINUTES OF MAY 24 2011 MLA MTG 8.2 Meeting in Olds — MLA R. Marz Reeve Calhoun advised Council that in reference to all the letters of concern being sent to the MLA s office, she had booked a meeting with Richard Marz for 9.30 a.m. on May 25th to review the history/background of the County's regional water project, Torrington water and the Kneehill Regional Water Services Commission. 294/11 Councillor Holsworth moved that Council authorize the attendance of Reeve Calhoun, Councillor Bob Long and Councillor Jerry Wittstock at the May 25th 2011 meeting with MLA Richard Marz. CARRIED The meeting recessed from 11 50 a.m. until 1 17 p.m. CBL 8.3 Canadian Badlands Ltd — Letter of Support Reauest Councillor Long moved that Council authorize Administration to provide 295/11 a letter of support, in principle, to accompany funding proposals to the Rural Secretariat Knowledge Building Program and the Rural Alberta Development Fund. CARRIED RDMUG 8.4 Red Deer River Municinal Users Group Councillor Wittstock provided Council with a verbal report regarding the Strategic Planning Session he had attended. 3 HILLS GRAD 8.5 Three Hills School Graduation Reeve Calhoun provided a verbal report regarding the May 21 "Three Hills Graduation she had attended on behalf of Kneehill County EOEP 8.6 Elected Officials Education Program (EOEP) — Land Use and Development ADDrovals Councillor Painter provided Council with a written report regarding the EOEP Course, Land Use and Development Approvals, attended by Councillor Keiver and himself 296/11 Reeve Calhoun moved that Council receive the Council and Committee reports. CARRIED CORRESPONDENCE 9.0 Correspondence ReDort 297/11 Councillor Long moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pending ReDorts G1 Initials COUNCIL MINUTES OF MAY 24 2011 Grand Ovening/Ribbon Cutting of Kneehill Countv Shon Building Ce Council confirmed the following for the Grand Opening/Ribbon Cutting of the new shop building • Date —Tuesday June 28th • Time From 2 00 p.m.(ribbon cutting) until 4 00 p.m. • Advertise in The Capital and on the County website • Invitations to include dignitaries, neighbouring municipalities, Central Zone Association members, urban centres within Kneehill County and Scott Builders. • Ensure no equipment in place in order that visitors can walk about safely 11 298/11 Councillor Holsworth moved that Council receive the Business Pending and Summary reports. CARRIED IN CAMERA In Camera 299/11 Councillor Holsworth moved the meeting go in camera at 1 46 p.m. CARRIED Laurie Watt and Barb Long left the meeting at 2 15 p.m. 300/11 Councillor Holsworth moved the meeting out of in camera at 2 55 p.m. CARRIED Adiournment The meeting adjourned at 2 55 p.m. 7 Initials Reeve CAO