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HomeMy WebLinkAbout2011-06-14 Council MinutesCOUNCIL MINUTES OF JUNE 14 2011 MINUTES OF THE JUNE 14 2011 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 2 Division No 5 Division No 1 Division No 3 Division No 4 Division No 6 Division No 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Jerry Wittstock, Councillor Glen Keiver Councillor Ken Hoppms, Councillor Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Aeenda Additions to the Agenda. Under New Business 77 Letter of Support — Huxley Historical Association 78 FCM — Partners Dinners/Tours 79 Guzoo Animal Farm Under Committee Renorts 8.2 Senior's Outreach Volunteer Appreciation Banquet 83 Linden Pathway Project Grand Opening 84 Mayors & Reeves Meeting 8.5 Trochu & District Fire Department 100th Anniversary 301/11 Councillor Holsworth moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the Mav 24, 2011 Meetine Minutes 302/11 Councillor Holsworth moved approval of the May 24 2011 minutes. CARRIED 5.0 Financial Reports 5.1 Bank Reconciliation as of April 30, 2011 1 Initials COUNCIL MINUTES OF JUNE 14 2011 C FINANCIAL RPTS Councillor Hoppms moved that Council receive the Bank Reconciliation 303/11 report. CARRIED 6.0 Business Arising from the Previous Minutes 6.1 Ratepaver Meetings Feedback Forms RTPYR MTGS Councillor Long moved that Council receive the Ratepayer Meeting s 304/11 Feedback Forms as information. CARRIED SLAVE LAKE 6.2 Assistance to Slave Lake Councillor Holsworth moved that Council receive as information. Reeve Calhoun requested a recorded vote 305/11 In favour• Councillor Holsworth, Councillor Hoppms, Councillor Keiver Councillor Painter and Councillor Wittstock Against: Reeve Calhoun and Councillor Long. CARRIED Pete McRae, Operations Director Mike Avramenko Southern District Road Supervisor and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8 55 a.m. SHOP OPENING 6.3 Grand Opening of the Kneehill Countv New Shop Building Council reviewed and provided direction regarding the Grand Opening of the County Shop scheduled for Tuesday June 28th from 2 00 to 4 00 p.m. • An advance tour for Council was scheduled for 8 45 a.m. on Monday June 20 2011 Debi Moon, Reporter for The Capital, entered the meeting at 9.05 a.m. 4.0 Operations M. AVRAMENKO Mike Avramenko newly hired Road Maintenance Supervisor was introduced to Council. Mike provided a brief review of his training and past experience On behalf of Council Reeve Calhoun welcomed him to Kneehill County OPERATIONS 4.1 Operations Summary Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also discussed. • Equipment operator hired and to commence work July 4th • Dust Control for the gravel haul roads to be reviewed by Council at the upcoming Strategic Planning Session. • Council requested pictures of the newly installed playgrounds (Huxley Swalwell, and Wimborne) for the next Council meeting. 2 10-0 Initials 11 11 11 Ll ra COUNCIL MINUTES OF JUNE 14 2011 • Road repairs, due to the wet weather are affecting scheduled road projects. The time and costs are being recorded with the possibility of applying for disaster funding. At this time still hopeful that the road projects can be completed without using contract services. • Trial use of 7/8' gravel will be done on the Golf Course Road and the southern end of the Fisher Davis Road. 306/11 Councillor Long moved that Council receive the Operations Report as presented. CARRIED H2O MODELING 4.2 Water Modeling Applications 307/11 Councillor Holsworth moved that Council approve the connection recommendations as presented. CARRIED KLASSEN WSA 4.3 Sunnvslope WSA Adiustment Request — P. Klassen SW28-31 26- 308/11 Reeve Calhoun moved this agenda item be tabled until later in the meeting. CARRIED PONTMAIN SCHOOL 4.5 Disposal of Pontmain School 309/11 Councillor Holsworth moved this agenda item be tabled for further information. CARRIED Mike Avramenko left the meeting at 9 53 a.m. Pete McRae and Brandy Hay Evans left the meeting at 9 55 a.m. The meeting recessed from 9 55 a.m. until 10 06 a.m. Present when the meeting reconvened were Matt & Tara Sawyer 3.0 Presentations OYFA AWARD 3.2 Outstanding Young Farmers of Alberta — Matt & Tara Sawver Reeve Calhoun presented Matt & Tara Sawyer with a plaque acknowledging their receiving the Outstanding Young Farmers of Alberta Award which spotlights and promotes young agricultural leaders. Matt & Tara Sawyer of Acme will represent Alberta at the National Awards Program, to be hosted in Brandon, Manitoba during November 14-20 2011 Reeve Calhoun, and Matt & Tara Sawyer left the meeting at 10 15 a.m. to have pictures taken for The Capital by Debi Moon. 3 Initials COUNCIL MINUTES OF JUNE 14 2011 CW Reeve Calhoun and Debi Moon re-entered the meeting at 10.20 a.m. BUS ARISING 6.0 Business Arising Continued MTGS OF COUNCILS 6.4 Supper MeetinEs with Urban Councils Administration was directed to contact Acme, Carbon, Three Hills and Trochu to arrange supper meetings for the fall of 2011 POLICY 5-13 6.5 Development Control Policy 5-13 Amendment 310/11 Councillor Hoppms moved that Council approve the amendment to Policy 5 13 as presented. CARRIED Shelley Jackson, Kneehill Regional FCSS Director entered the meeting at 10.25 a.m. STRAT PLANNING 6.6 Strategic Plannine 2012 $ Council reviewed and finalized the agenda items and format of the Strategic Planning Session being held on June 21" and June 22°d 2011 FCSS ANNUAL RPT 3.0 Presentations Continued 3.3 Kneehill Rezional Family and Communitv Support (FCSS) 2010 Annual Report Shelly Jackson, Kneehill Regional FCSS Director presented highlights of the 2010 Annual Report and the successes and challenges faced by the FCSS Board. Reeve Calhoun thanked Shelley and her staff for ajob well done Shelley Jackson left the meeting at 10 55 a.m. The meeting recessed from 10 55 a.m. until 11 00 a.m. Dimitri Pojidaeff, from HR Group Consulting was present when the meeting reconvened. Barb Long left the meeting at this time IN CAMERA In Camera 311/11 Councillor Painter moved the meeting go in camera at 11 00 a.m. CARRIED 312/11 Councillor Long moved the meeting out of in camera at 12 12 p.m. CW CARRIED 4 Initials d COUNCIL MINUTES OF JUNE 14 2011 Dimitri Pojidaeff left the meeting at this time The meeting recessed for lunch from 12 12p.m. until 1.25 p.m. Present when the meeting reconvened were Mike Minshall, Marty Rowley and Kimberly MacKinnon, representatives from Gemvar Pete McRae and Brandy Hay Evans entered the meeting at 1.26 p.m. GENIVAR UPDATE 3.0 Presentations Continued 3.5 Genivar Kneehill Rural Water Service Proiect Update — Mike Minshall Mike Minshall provided Council with an update on the status of the water projects, highlighting the progress made in each of the phases and noting ' any outstanding issues. i The Gemvar representatives left the meeting at 1 45 p.m. IN CAMERA In Camera 313/11 Councillor Long moved the meeting go in camera at 145 p.m. CARRIED 314/11 Councillor Painter moved the meetingout of in camera at 2 45 .m. p CARRIED Brandy Hay Evans was not present when the meeting returned to regular session. 4.0 Operations Continued ORKNEY VIEWPOINT 4.4 Orknev Viewpoint Fence 315/11 Councillor Long moved that Council approve the installation of a 4 rail lag bolted perimeter fence with 2 v -gates at the Orkney Viewpoint site. CARRIED SUNNYSLOPE WSA 4.6 Sunnvslope WSA Reservoir Tender Results 316/11 Councillor Holsworth moved that Council accept the tender bid from Nu Edge Construction, with the removal of items A5 and C6 CARRIED D. BAERG 4.7 Road Upgrade Request — DaVon Baerg — SE 14-30-26-W4 317/11 Councillor Wittstock moved that Council accept the road upgrade quote from DaVon Baerg, as presented, with reimbursement as per Policy 5 13A. CARRIED 5 0(2 Initials COUNCIL MINUTES OF JUNE 14 2011 C; GRANT WRITER 4.3 Sunnvslope WSA Connection Request — P. Klassen SW28-31 26- W4 318/11 Councillor Holsworth moved that Council, with regrets, deny the request to alter the boundary of the Sunnyslope WSA Phase 4 to encompass the S W 28-31 26-W4 to allow for a water connection. Reeve Calhoun requested a recorded vote. In favour• Councillor Holsworth, Councillor Hoppms, Councillor Keiver and Councillor Painter Against. Reeve Calhoun, Councillor Long, and Councillor Wittstock. 1 CARRIED 1 PONTMAIN SCHOOL 4.5 Pontmain School Disposal Request 319/11 Councillor Hoppins moved this agenda item be lifted from the table 1 CARRIED Administration provided information on the cost of disposing of building debris at other waste facilities. 320/11 Councillor Long moved this item be tabled until the June 28 2011 Council meeting in order that further information may be obtained. CARRIED SWALWELL LAGOON 4.8 Swalwell Sewage Lagoon Rehabilitation �" A report on the Swalwell Sewage Lagoon Rehabilitation will be presented C; at a future Council meeting. Pete McRae left the meeting at 2 58 p.m. NEW BUSINESS 7.0 New Business REG PARTNERSHP 7.1 Kneehill Regional Partnership Meeting 321/11 Councillor Long moved that Council receive as information the summary i report as presented by facilitator Russell Farmer and Associates. CARRIED AAMDC SURVEY 7.2 AAMDC 2011 Member Satisfaction Survev 322/11 Reeve Calhoun moved that Councillor Long complete the portion of the survey that is reflective of the view of Council and Kevin Miner to complete the portion of the survey representing the administrative view CARRIED SHOP AGRMNT 7.3 Kneehill Countv Carbon Shop Agreement — Golden Hills School Division #75 323/11 Councillor Long moved that Council approve signing the Carbon Shop Access Agreement with the Golden Hills School Division #75 for the term July 1 2011 to June 30 2016 6 l`P Initials COUNCIL MINUTES OF JUNE 14 2011 C 31 19%1 1011 PORTRAITS OF HON 7.4 Kin Canada — Portraits of Honour Tour/HiAwav of Heroes 324/11 Reeve Calhoun moved that Council approve the sponsorship of a Canadian flag, in the amount of $750 for the Portraits of Honour Tour being held in Red Deer on September 16th & 17th CARRIED SHAPING ALBERTA 7.5 Shaping Alberta's Future — Premier's Council for Economic Strateav Meeting 325/11 Councillor Hoppms moved that Council receive as information. CARRIED ACME GOLF COURSE 7.6 Acme Golf Course Riser Fee 326/11 Councillor Holsworth moved that Council refuse the request from the Acme Golf Course for an exemption of the riser cost fee or payment of the riser fee over time MOTION DEFEATED 327/11 Reeve Calhoun moved that Council authorize a charging agreement be established with the Acme Golf Club allowing for payment of the $6 000 ' riser fee over time CARRIED HUXLEY LTR SPRT 7.7 Huxlev Historical & Community Initiatives Societv Letter of Request 328/11 Councillor Hoppms moved that Council provide a letter of support, in principle, to the Huxley Historical & Community Initiatives Society to accompany their Community Facility Enhancement Program application requesting grant funding to assist with the installation of a new fence around the ball diamond and playground in Huxley CARRIED 7.8 FCM Welcome Reception & Farewell Dinner FCM EVENTS Councillor Hoppms moved that Kneehill County cover the costs for the 329/11 purchase of the Mayor's Welcome Reception and the Gala Dinner for the partners attending the 2011 FCM Convention. CARRIED i GUZOO 7.9 Guzoo Animal Farm Discussion took place on the status of the Guzoo Animal Farm with it being noted that the regulations and requirements are under provincial legislation. The meeting recessed from 3 32 p.m. until 3 40 p.m. 7 Initials �A COUNCIL MINUTES OF JUNE 14 2011 COUNCIL REPORTS 8.0 Council and Committee Reports BOOMTOWN TRAIL 8.1 Boomtown Trail — written report by Councillor Keiver on the May 9 2011 meeting. A poster of the June 18 2011 Dessert Theatre was presented to Council SR'S OUTREACH 8.2 Senior's Outreach ADDreciation Supper, Volunteer Appreciation and Recognition of Marion Shadlock — verbal report by Councillor Long on the June 9th 2011 recognition evening. LINDEN PATHWAY 8.3 Linden Pathwav Proiect Grand ODening —verbal report by Councillor Long on the Grand Opening of the Linden Pathway Project attended by Councillor Keiver and himself MAYOR & REEVES 8.4 Mavor & Reeves Meeting verbal report by Reeve Calhoun on the May 25th 2011 Mayor & Reeves Meeting. TROCHU F.D.IOOT" 8.5 Trochu & District Fire Department 1001h Anniversary — verbal report by Councillor Hoppms on the 100th Anniversary Celebration of the Trochu & District Fire Department held on June 4 2011 330/11 Councillor Hoppms moved that Council receive the Council and Committee reports CARRIED CORRESPONDENCE 9.0 Correspondence Report 331/11 Councillor Painter moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pending Reports 332/11 Councillor Keiver moved that Council receive the Business Pending and Summary reports. CARRIED Adiournment The meeting adjourned at 4 19 p.m. J0 Reeve AMR - CAO 8 ' Init ai is