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Home My WebLink About2011-07-19 Council MinutesKneehill County Regular Council Meeting Tuesday July 19 2011 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 21 Regular Council Meeting Minutes of June 28, 2011 3.0 Delegations. 3 1 Pete McRae — Operations Director — 9.00 a.m. 4.0 Operations 41 Operations Report 5.0 Financial Reports 6.0 Business Arising from Previous Minutes 6 1 Council Meet and Greet Sessions 6.2 Horseshoe Canyon News Release 6.3 Speed Reduction Bylaw 1631 7.0 New Business 7 1 Antennae Upgrade 7.2 Tax Credit Request 7.3 Alberta Development Officer's Conference Sponsorship 74 ASB Appointment of Member at Large 7.5 Three Hills Community Discovery Night 76 Amendments to Policy 13 28, Snow Plowing 77 2011 Tax Sale Date 8.0 Council and Committee Reports 8 1 Drumheller & District Solid Waste-SAEWA Membership 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010 10.2 Business Pending Report 2011 10.3 Business Summary Report 2011 11.0 In Camera 111 Motions from In Camera Adjournment 12.0 Information Package I j 11 11 COUNCIL MINUTES OF JULY 19 2011 MINUTES OF THE JULY 19 2011 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 2 Carol Calhoun, Reeve Division No 5 Bob Long, Deputy Reeve Division No 1 Brian Holsworth, Councillor Division No 3 Jerry Wittstock, Councillor Division No 4 Glen Keiver Councillor Division No 6 Ken Hoppins, Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Aeenda Additions to the Agenda. Under Operations 4.2 Water Modeling Application — D Frere 4.3 Water Modeling Application — D Pryor 44 Water Modeling Application — Town of Three Hills Under New Business 78 Servus Annual Golf Tournament Under Committee Revorts 8.2 Kneehill Housing Commission 83 Agricultural Service Board 84 Kneehill Regional Family & Child Support Services 85 Calgary Stampede/BMO Farm Family Award 86 Century Farm Award Presentation 87 Doctor Recruitment & Retention Under In Camera 116 Labour Issue 354/11 MINUTES Councillor Long moved approval of the agenda as amended. CARRIED 2.0 Minutes 2.1 Approval of the June 28, 2011 Meetine Minutes 1 Initials COUNCIL MINUTES OF JULY 19 2011 355/11 Councillor Holsworth moved approval of the June 28 2011 minutes. CARRIED FINANCIAL REPORTS 5.0 Financial Reports There were no financial reports presented. BUS ARISING 6.0 Business Arising from the Previous Minutes MEET & GREET 6.1 Council Meet and Greet Sessions 356/11 Councillor Painter moved that Council direct Administration to confirm the following supper meetings • Town of Three Hills Tuesday November 8th 2011 at 6.00 p.m. • Village of Carbon Monday November 7th 2011 at 6.00 p.m. CARRIED Direction. Administration to contact the Village of Acme to see if Tuesday November 291h 2011 would be a suitable date for a supper meeting. 6.2 Horseshoe Canvon Recreation Area HORSESHOE Councillor Long moved that Council direct Administration to make 357/11 arrangements for a news article and photo to be published in The Capital on the transfer of ownership of the Horseshoe Canyon Recreation Area from the Province to Kneehill County CARRIED BYLAW 1631 6.3 Bvlaw 1631 Speed Reduction on Portion of RanLye Road 21 5 (Colbere Road) 358/11 Councillor Wittstock moved first reading be given to Bylaw 1631 that being a bylaw to reduce the speed limit on 1100 meters of Range Road 21 5 located east of the North East & South East of Section 18 Township 29 Range 21 West of the Fourth Meridian, to 50 kilometers per hour CARRIED 359/11 Councillor Long moved second reading of Bylaw 1631 CARRIED 360/11 Councillor Holsworth moved that consideration to hold third reading be given to Bylaw 1631 CARRIED UNANIMOUSLY 361/11 Councillor Holsworth moved third reading of Bylaw 1631 CARRIED NEW BUSINESS 7.0 New Business CW ANTENNA SHOP 7.1 Internet Antenna Um!rade for New Shoq 2 Initials i 11 COUNCIL MINUTES OF JULY 19 2011 362/11 Councillor Hoppms moved that Council approve the additional funding in the 2011 budget, for purchase and installation of an upgraded antenna for the new shop building, with funds to come from contingency CARRIED Debi Moon, Reporter for The Capital, entered the meeting at 8 50 a.m. TAX CREDIT 7.2 Tax Credit Request — Roll 29240823000 — Farm Exemption (John Parsons), 363/11 Reeve Calhoun moved that Council approve the refund of the Municipal and Water Service Area taxes plus interest at a rate of 2.72% for the years 2005 to 2010 inclusive, totaling $598 44 CARRIED ADOA SPONSOR 7.3 Alberta Development Officer's Association (ADOA) Reauest for Sponsorship 364/11 Councillor Hoppms moved that Council receive as information. CARRIED ASB MEMBER 7.4 Appointment of Member at Large to Agricultural Service Board, 1, (ASB) 365/11 Councillor Hoppms moved that Council appoint Jim Eskeland as Member at Large to the Agricultural Service Board, commencing immediately and expiring December 31 2013 and direct Administration to make the necessary amendments to Policy #3 3 Committees and Boards. CARRIED COMM DISCOVERY 7.5 Communitv Discovery Night — Three Hills 366/11 Reeve Calhoun moved that Council participate in the September 7th 2011 Three Hills 2011 Community Discovery Night. CARRIED Pete McRae, Director of Operations, and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8 58 a.m. 7.6 Policv 13-28 Snow Plowina/Grading Policv Amendments POLICY 13-28 Councillor Wittstock moved that Council approve the amendments to 367/11 Policy # 13 28 as presented. CARRIED OPERATIONS 4.1 Operations Summary Pete McRae presented the Operations Report comprised of Transportation (Roads) Water and Miscellaneous updates. 3 Initials COUNCIL MINUTES OF JULY 19 2011 • Sunnyslope WSA — Chinook Pipelines commenced stringing pipe today • Road Crew — Commencing 12 hour shifts to make up for the delays in road construction due to the wet weather • Gravel Crew — Concerns received by Council regarding possible road damage caused by the County gravel trucks hauling through the Village of Linden. Direction of Council was to use this road as minimally as possible. • Dust Control — Councillor Holsworth requested the Operations Department look into a new environmentally friendly dust control product being used by the County of Paintearth. The Operations Director responded that he was aware of the product but that it was very expensive • Bridge Projects — Repairs to Bridge File 75936 (located south and east of Hesketh) and Bridge File 1524 (northwest of Three Hills, S W 16-32 24-W4) will result in temporary road closures which will be advertised in The Capital. • Land Reclamation in the Sunnyslope WSA — Councillor Wittstock inquired as to whether there would be an additional year of reimbursement due to crop damage as there are two years and going onto a third year of loss of production. Councillor Wittstock left the meeting at 9.20 due to a pecuniary interest. Direction of Council Operations to investigate and provide more detailed information to Council Councillor Wittstock re-entered the meeting at 9 30 a.m. Road Maintenance — Councillor Long inquired about the status of roadside mowing and shoulder pulls as discussed at the Strategic Planning session. Operations advised that due to the amount of moisture this year the majority of time has been spent on road maintenance issues. Some roadside mowing has been completed on high traffic roads. Council will review roadside mowing options at the fall budgeting session. 368/11 Councillor Long moved that Council receive the Operations Report as presented. CARRIED WATER MODELING 4.2 / 4.3/4.4 Water Modeling ADDlications Councillor Hoppms excused himself from voting due to a potential conflict of interest. 4 Initials COUNCIL MINUTES OF JULY 19 2011 369/11 Reeve Calhoun moved that Council approve all three (3) connection recommendations as presented. CARRIED The meeting recessed from 9 40 a.m. until 9 48 a.m. Pete McRae and Brandy Hay Evans left the meeting at this time NEW BUSINESS 7.0 New Business Continued TAX SALE 7.7 Tax Sale Date 2011 370/11 Councillor Long moved that Council approve Tuesday October 25 2011 at 1 00 p.m. for the 2011 Public Tax Sale date in the event that a 2011 Public Tax Sale is required. CARRIED SERVUS GOLF 7.8 Servus Credit Union Golf Tournament 371/11 Councillor Wittstock moved that Council authorize the attendance of any Council member interested in attending the September 7 2011 Servus Golf Tournament. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports DRUM WASTE 8.1 Drumheller & District Solid Waste — Reeve Calhoun reported she had attended the Grand Opening and Ribbon Cutting ceremony commemorating the completion of the Drumheller Sewage Plant Upgrade and the Drumheller & District Regional Landfill Expansion Project on July 15 2011 She further requested Council direction on Drumheller & District Solid Waste Association becoming a member of the Southern Alberta Energy from Waste Alliance Group (SAEWA) SAEWA 372/11 Reeve Calhoun moved that Kneehill County become a participating member of the Southern Alberta Energy from Waste Alliance Group through the Drumheller & District Solid Waste Association, at a cost of $0.37 per capita. CARRIED KHC 8.2 Kneehill Housing Commission (KHC) — written report by Reeve Calhoun on the July 6th 2011 KHC Executive and Board meeting. ASB 8.3 Agricultural Service Board (ASB) — a brief oral report was given and will be followed by a written report by Councillor Hoppms on the June 30th ASB meeting. FOSS 8.4 Kneehill Regional Familv & Child Support Services (FOSS) verbal report by Councillor Holsworth on the June 23`d FCSS meeting. Copies of the minutes provided to Council Initials A COUNCIL MINUTES OF JULY 19 2011 FARM FAMILY 8.5 Calgary Stampede/BMO Farm Familv Award — verbal report by E Councillor Wittstock on the Farm Family Awards Brunch he had attended on July 11th honouring the Jay Davis Family from Kneehill County 1 CENTURY FARM 8.6 Century Farm Familv — Harold Howe 373/11 Councillor Hoppms moved that Council authorize the attendance of Reeve Calhoun at the Century Farm Family celebration being held on July 23 2011 1 CARRIED DR R&R 8.7 Doctor Recruitment & Retention Committee — verbal report by Councillor Long. • Dr Abedeshi arrived in Three Hills and will be taking his 2 week assessment in Olds prior to establishing his practice at the Three Hills Medical Clinic Equipment was purchased for his office but no mayor renovations to the clinic were necessary • At this time 5 physicians are working out of the Three Hills Clinic and 3 physicians out of the Trochu Clinic 374/11 Councillor Painter moved that Council receive the Council and Committee reports. 1 CARRIED i CORRESPONDENCE 9.0 Correspondence Report 375/11 Councillor Long moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pendine Reports 376/11 Councillor Hoppins moved that Council receive the Business Pending and Summary reports. CARRIED The meeting recessed from 10.25 a.m. to 10 30 a.m. Pete McRae was present when the meeting reconvened. IN CAMERA 11.0 In Camera 377/11 Councillor Holsworth moved the meeting go in camera at 10 33 a.m. CARRIED Pete McRae left the In Camera session at 11.20 a.m. 6 Initials i IM COUNCIL MINUTES OF JULY 19 2011 ,+ Barb Long left the In Camera session at 11.25 a.m. with the balance of the minutes being recorded by Laurie Watt. 378/11 Councillor Hoppms moved the meeting go out of in camera at 11 53 a.m. CARRIED LINDEN CHURCH RD 11.2 Linden Church Road (RR 25-3 from TWP 30-4 to 31-0) 379/11 Councillor Hoppms moved that Council confirm motion #145/11 which states, `that Council authorize the Operations Department to rip, re lay shoulder pull, gravel and pack the Linden Church Road from Township Road 30-4 to Township Road 3 1 -0 due to safety concerns. Councillor Wittstock requested a recorded vote In favour- Councillor Holsworth, Councillor Hoppms, Councillor Long, Councillor Painter and Councillor Keiver Against: Reeve Calhoun and Councillor Wittstock. CARRIED COLBERG RD 11.3 ColberLy Road (RR 21 5 South of Hiehwav 575) 380/11 Councillor Long moved that Council approve Netook Construction to upgrade Range Road 21 5 South of Highway 575 for a cost of $27 150 plus applicable GST CARRIED Adiournment The meeting adjourned at 11 57 a.m. 7 Initials Reeve CAO I I 9