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Home My WebLink About2011-08-09 Council MinutesKneehill County Regular Council Meeting Tuesday August 9 2011 Agenda Call to Order- 8:30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 21 Regular Council Meeting Minutes of July 19 2011 3.0 Delegations. 3 1 Mike Morton — Director of Financial Services — 8 40 a.m. 3.2 Pete McRae —Director of Operations — 9.00 a.m. 3.3 Swalwell Town & Country Club — 10.00 a.m. 34 Jay & Lenore Davis (Stampede Farm Family) — 10.30 a.m. 4.0 Operations 41 Operations Report 4.2 Township Road 33-2 4.3 Water Connection Request for Cost Share 5.0 Financial Reports 5 1 Bank Reconciliation — June 2011 5.2 Operating Accounts Report co 5.3 Capital Funds Report 54 Reserve Schedule Report 5 5 Water Department Analysis Report 5 6 B 1632 — Amending B 1626 Selkirk WSA Connection Fees 6.0 Business Arising from Previous Minutes 6 1 2012 Strategic Planning Session Final Report 6.2 Kneehill County Quick Facts Brochure 7.0 New Business 7.2 Recreation, Community & Cultural Events Policy 7.3 Kneehill County Scholarship 2012 74 Sarcee Butte Cemetery Disinter/Reinter Request 7.5 IT Plan 2012 8.0 Council and Committee Reports 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010 10.2 Business Pending Report 2011 10.3 Business Summary Report 2011 11.0 In Camera Ll G PRESENT CALL TO ORDER COUNCIL MINUTES OF AUGUST 9 2011 MINUTES OF THE AUGUST 9 2011 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 2 Division No 5 Division No 1 Division No 4 Division No 6 Division No 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Brian Holsworth, Councillor Glen Keiver Councillor Ken Hoppms, Councillor Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long ABSENT. Division No 3 Jerry Wittstock, Councillor Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8 32 a.m. Present when the meeting convened was William Stevenson, Progressive Conservative candidate for the Olds, Didsbury Three Hills constituency AGENDA 1.0 Adoption of Azenda Additions to the Agenda. Under New Business 71 Canadian National Railway Road Crossing Under Committee Reports 8 1 Harold Howe Century Farm Celebration & I 001 Anniversary of the Fertile Valley School 381/11 Councillor Long moved approval of the agenda as amended. MINUTES 2.0 Minutes 2.1 Approval of the Julv 19, 2011 Meetine Minutes 382/11 Councillor Holsworth moved approval of the July 19 2011 minutes. CARRIED Mike Morton, Director of Financial Services, entered the meeting at 8 40 a.m. Initials COUNCIL MINUTES OF AUGUST 9 2011 i BUS ARISING 6.0 Business Arising from Previous Minutes QUICK FACTS 6.2 Kneehill Countv Ouick Facts Brochure 383/11 Councillor Painter moved that Council approve the Quick Facts Brochure as presented. CARRIED ' FINANCIAL REPORTS 5.0 Financial Reports 5.1 Bank Reconciliation Report as at June 30, 2011. 384/11 Councillor Long moved that Council receive the Bank Reconciliation report as presented. CARRIED Debi Moon, reporter for The Capital, entered the meeting at 8 55 a.m. Pete McRae, Operations Director and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 9 00 a.m. 5.2 Operating Accounts Report 5.3 Capital Accounts Report 5.4 Reserve Schedule Report 5.5 Water Analvsis Report Mike Morton reviewed the Financial Accounts (5.2, 5.3 5 4 and 5 5) and addressed questions from Council. 385/11 Councillor Hoppins moved that Council receive the Financial Reports as presented. CARRIED IN CAMERA In Camera 386/11 Councillor Long moved the meeting go in camera at 9 11 a.m. Debi Moon and William Stevenson left the meeting at this time 387/11 Councillor Holsworth moved the meeting out of in camera at 9.21 a.m. CARRIED B 1632 5.6 Bvlaw 1632 —Amendment to B1626 Selkirk WSA Connection Fee Bvlaw b 388/11 Councillor Holsworth moved first reading be given to Bylaw 1632, that being a bylaw to amend Schedule `B of Bylaw 1626 the benefiting service connection fee for the Selkirk Water Service Area. CARRIED 389/11 Councillor Hoppms moved second reading of Bylaw 1632 2 'J -C Initials 11 �q COUNCIL MINUTES OF AUGUST 9 2011 390/11 Reeve Calhoun moved that consideration be given for third reading of Bylaw 1632 CARRIED UNANIMOUSLY 391/11 Councillor Holsworth moved third reading of Bylaw 1632. CARRIED OPERATIONS 4.1 Operations Summary Pete McRae presented the Operations Report comprised of Transportation (Roads) Water and Miscellaneous updates. The following additional items were discussed. • New Connections to Water Service Areas (since the last Council meeting) o Grainger/Hesketh — 1 o Selkirk — 4 o Kirkpatick — 4 o Sunnyslope — 1 • Bridge Projects — Repairs to Bridge File 1524 (S W 16-32 24-W4) underway Road closed. 392/11 Councillor Painter moved that Council receive the Operations Report as presented. CARRIED TWP RD 33-2 4.2 Township Road 33-2 (Traffic Control Signs on Intersections Between Trochu and Range Road 25-1) 393/11 Councillor Long moved that Council receive as information. CARRIED EQUITY CONNECT 4.3 Connection to Equity Water Svstem — D. Prvor 394/11 Councillor Long moved that Council approve cost sharing the Don Pryor connection to the Equity Water System, as per Policy #14-12A, to a maximum of $5,293 or half of the actual cost, whichever is less. CARRIED NEW BUSINESS 7.0 New Business 7.1 Canadian National (CN) Rail Road Crossing Concern 395/11 Councillor Hoppms moved that Council direct Administration to send a letter to CN expressing the County's concern over the rough railway crossing located on the Township Road 33-0 commonly known as the Viterra Road. CARRIED POLICY 15-7 7.2 Policv #15-7 — Draft Amendment 'M Initials COUNCIL MINUTES OF AUGUST 9 2011 396/11 Councillor Holsworth moved that Council direct Administration to re -draft Policy 15-7 as per the direction of Council, and bring to a future Council meeting for consideration. CARRIED The meeting recessed from 9 50 a.m. until 10 00 a.m. Present when the meeting reconvened were representatives of the Swalwell Town & Country Association, Myrna Empey Karen Hall and Karen Shierman. Also present were Pete McRae, Operations Director Brad Buchart, Bridges/Parks Foreman and Brandy Hay Evans, Operations Executive Assistant. PRESENTATIONS 3.0 Presentations SWALWELL 3.2 Swalwell Town & Country Cemetery Committee CEMETERY The Swalwell Town & Country Cemetery Committee presented information to Council on the existing condition of the Swalwell Cemetery and their future plans for improvements. The committee noted that it would be beneficial to know exactly what the County would be willing to support and supply Council requested the Swalwell Town & Country Cemetery Committee compile an itemized, prioritized list of improvements and meet with Pete McRae and Brad Buchart to determine the costs and the ways the County could cooperate on this project. The Swalwell Town & Country representatives left the meeting at 10.25 a.m. Brad Buchart left the meeting at 10.26 a.m. Pete McRae and Brandy Hay Evans left the meeting at 10 30 a.m. FARM FAMILY 3.3Farm Family Award Recognition — Jav & Lenore Davis (ARDA Farms) Jay and Lenore Davis entered the meeting at 10 30 a.m. and were congratulated on receiving the 2011 Calgary Stampede Farm Family Award and presented with a plaque in recognition of this honour Jay and Lenore Davis and Reeve Calhoun left the meeting at 10 35 a.m.m order to have a photo taken. Debi Moon & William Stevenson left the meeting at 10 35 a.m. The meeting recessed from 10 35 a.m. until 10 40 a.m. 4 Initials a I COUNCIL MINUTES OF AUGUST 9 2011 Reeve Calhoun and Debi Moon were present when the meeting reconvened. NEW BUS 7.0 New Business Continued REINTERMENT 7.4 Request for Disinterment/Reinterment at Sarcee Butte Cemetery Plot SB1101 to Plot SB0302 397/11 Reeve Calhoun moved that Council allow the disinterment/reinterment, from Plot SBI 101 to Plot SB0302 at Sarcee Butte Cemetery at the cost of the County with funds to come from contingency CARRIED 2012 IT PLAN 7.5 Information TechnoloLyv (IT) 2012 Plan 398/11 Councillor Long moved that Council approve the 2012 IT Plan as presented. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports H HOWE CENT FARM 8.1 Harold Howe Century Farm Celebration & 100`h Anniversary of the Fertile Valley School — Reeve Calhoun reported she had attended the Harold Howe Farm Centennial and the Fertile Valley School celebrations held on July 23 2011 at the Howe family farm. Histories of both had been prepared by the family and photographs displayed. The event was well attended and enjoyed by all 399/11 Reeve Calhoun moved that Council receive the report as presented. CARRIED IN CAMERA In Camera 400/11 Councillor Long moved the meeting go in camera at 10 55 a.m. Debi Moon left the meeting at this time 401/11 Councillor Painter moved the meeting out of in camera at 11 39 a.m. CARRIED BUS ARISING 6.0 Business Arising Continued 2012 STRAT PLAN 6.12012 Strateeic PlanninL, Session Final Report 402/11 Councillor Holsworth moved that Council approve the Strategic Planning Report 2012 as prepared by Consultant Russ Farmer CARRIED The meeting recessed from 11 40 a.m. to 12 50 p.m. IN CAMERA 11.0 In Camera 403/11 Councillor Holsworth moved the meeting go in camera at 12 50 p.m. 5 Initials c I COUNCIL MINUTES OF AUGUST 9 2011 Pete McRae entered the in camera session at 12 53 p.m. and left at 1.25 p.m. Barb Long left the in camera session at 1 35 p.m. and the balance of the minutes were recorded by Kevin Miner 404/11 Councillor Keever moved the meeting go out of in camera at 2 42 p.m. CARRIED NEW BUS 7.0 New Business Continued SCHOLARSHIPS 7.3 Kneehill Countv Scholarships 405/11 Councillor Holsworth moved that Nicky Lansmk and Boyd Tullikopf be awarded the 2011 Kneehill County Scholarships, in the amount of $1500 each, and that the funds be forwarded upon receipt of confirmation of registration at a post secondary institution. CARRIED 11.1 Motion from In Camera 406/11 Councillor Long moved that Council approve the transfer of funds from Bridge File 1524 to Bridge File 9260 to accommodate unforeseen circumstances. CARRIED CORRESPONDENCE 9.0 Correspondence Report 407/11 Councillor Hoppms moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pendinz Reports 408/11 Councillor Painter moved that Council receive the Business Pending and Summary reports. CARRIED Adiournment The meeting adjourned at 2 55 p.m. Initials Reeve t A 'I A I A