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Home My WebLink About2011-08-30 Council MinutesKneehill County Regular Council Meeting Tuesday August 30, 2011 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 21 Regular Council Meeting Minutes of August 9 2011 3.0 Delegations: 3 1 Pete McRae —Director of Operations — 9.00 a.m. 4.0 Operations 41 Operations Report 4.2 Torrington Old Reservoir 4.3 Water Modeling Application 44 Ghost Pine Wind Farm Request 4.5 Swalwell Town & Country Request for Cemetery Improvements 5.0 Financial Reports 5 1 Bank Reconciliation — July 2011 5.2 Bylaw 1633 — Repeal of Borrowing Bylaw 1621 CW 6.0 Business Arising from Previous Minutes 6 1 Amendment to Policy 15-7 6.2 AAMDC Resolution I l OF Expansion of Locum Program 63 Broadband Coverage Surveti — From Information Package # 12 11 Paye 23 7.0 New Business 7 1 Huxley Playground 7.2 Torrington Fire Hall Roof Repair 7.3 Community Grant Re -designation & Extension Request 74 Kneehill Regional Dr R&R — Meet & Greet Invitation 7.5 Community of Leaders Program 76 Kneehill County Scholarship Review 77 Waiver of Privilege & Access of Information 78 Purchase of Surplus Laptop 7.9 Letter of Support Request — Anderson Park Project 7 10 2012 Strategic Planning Priorities & Action Plans 7 11 Skype Usage 7 12 Road Development Request — Glover R 8.0 Council and Committee Reports 8 1 Aqua 7 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 10 1 Business Pending Report 2008/2009/2010 I 10.2 Business Pending Report 2011 10.3 Business Summary Report 2011 11.0 In Camera 11.1 Motions from In Camera Adjournment 12.0 Information Package 11 COUNCIL MINUTES OF AUGUST 30 2011 MINUTES OF THE AUGUST 30 2011 REGULAR �r+r MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 2 Carol Calhoun, Reeve Division No 5 Bob Long, Deputy Reeve PRESENT Division No 1 Brian Holsworth, Councillor Division No 3 Jerry Wittstock, Councillor Division No 4 Glen Keiver Councillor Division No 6 Ken Hoppins, Councillor Division No 7 Bobby Painter Councillor A ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long CALL TO ORDER Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Agenda Additions to the Agenda. Under Committee Reports 8.2 Central Zone Alberta Association of Municipal Districts & Counties (CAAMDC) Directors Meeting 8 3 Drumheller & District Solid Waste 84 Doctor Recruitment & Retention Committee 85 Marigold Library 409/11 Councillor Holsworth moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the August 9, 2011 Meeting Minutes 410/11 Councillor Hoppms moved approval of the August 9 2011 minutes. CARRIED FINANCIAL 5.0 Financial Reports 5.1 Bank Reconciliation Report as at Julv 31, 2011 411/11 Councillor Long moved that Council receive the Bank Reconciliation report as presented. CARRIED 1 Initials P Cw COUNCIL MINUTES OF AUGUST 30 2011 BUS ARISING 6.0 Business Arising from Previous Minutes ARTS FUNDING 6.1 Amendment to Policv 15-7 — Addition of Arts Funding 412/11 Councillor Holsworth moved that Council approve the amendments to Policy #15-7 as presented. CARRIED AAMDC RESOLUTION6.2 AAMDC Resolution 1 1OF Expansion of Locum Program 413/11 Councillor Long moved that Council receive as information. CARRIED BROADBAND 6.3 Broadband Coverage Survev 414/11 Councillor Long moved that Administration redraft the Kneehill County Broadband Coverage Survey as per the direction of Council, and present at the September 13th 2011 Council meeting. CARRIED Pete McRae, Operations Director and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8 56 a.m. OPERATIONS 4.1 Operations Summary Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. Debi Moon entered the meeting at 9.03 a.m. 415/11 Councillor Hoppms moved that Council receive the Operations Report as presented. CARRIED OLD RESERVOIR 4.2 Torrington Old Reservoir TORRINGTON Councillor Holsworth moved that Council direct Administration to obtain 416/11 cost estimates for removal of the old Torrington Reservoir structure. CARRIED Reeve Calhoun left the meeting at 9:25 due to a perceived conflict of interest and Deputy Reeve Long assumed the Chair H2O MODELING 4.3 Water Modeling Application — Rod/Jason Calhoun 417/11 Councillor Hoppms moved that Council approve the connection recommendation as presented. CARRIED Reeve Calhoun reentered the meeting at 9 30 a.m. and resumed the position of Chair Initials i n N *911iffa111U11►181Iwt/TlniraRROM11T►.�M WIND FARM RD 4.4 Ghost Pine WindFarm Reauest 418/11 Reeve Calhoun moved that Council approve the Ghost Pine Wind Farm s request to maintain RR 24-2 and RR 24-4 with Operations drafting a Road Use Agreement to be executed by Kneehill County and Ghost Pine Wind Farm, LP CARRIED SWALWELL 4.5 Swalwell Town & County Club — Cemetery Revitalization Proiect CEMETERY Reeve Calhoun moved that Council approve the Kneehill County 419/11 contributions requested by the Swalwell Town & Country Club for their Cemetery Revitalization Project excepting Item #3 if County mechanical equipment cannot be used. CARRIED Pete McRae and Brandy Hay Evans left the meeting at 9 45 a.m. The meeting recessed from 9 45 a.m. until 1000 a.m. FINANCIAL RPT 5.0 Financial Reports Continued 5.2 Bvlaw 1633 Repealing Borrowing Bvlaw 1621 BYLAW 1633 Councillor Holsworth moved first reading of Bylaw 1633 this being a 420/11 bylaw to repeal Bylaw 1621 the Borrowing Bylaw authorizing Kneehill County to borrow monies in the amount of $4 000 000 from the Alberta Capital Finance Authority to pay for the cost of the Sunnyslope Water Service Area Waterline, Reservoir Upgrades and Related Equipment. CARRIED Note Bylaw 1633 to be advertised in August 31St September 7th and September 14th editions of The Capital prior to being brought back to Council for further readings. NEW BUSINESS 7.0 New Business HUXLEY REQUEST 7.1 Huxlev Historical Societv Reauest — Remaining Funding From Huxlev Plavground 421/11 Reeve Calhoun moved that Council approve the allocation of surplus funds from the Huxley Playground Project, in the amount of $1050 to the Huxley Historical Society for the purchase and installation of perimeter fencing around the new playground facility CARRIED TORR F.D. ROOF 7.2 Torrington Fire Hall Roof Repair 422/11 Councillor Hoppms moved that Council approve the additional funds, in the amount of $4,300 for the completion of the Torrington Fire Hall Roof Repair Project, with funding from contingency CARRIED r 3 Initials COUNCIL MINUTES OF AUGUST 30 2011 COMM GRANT EXT 7.3 Communitv Grant Reallocation Request — Acme Davcare Centre 423/11 Councillor Hoppms moved that Council approve the request from the Acme Daycare Centre to reallocate the Community Grant funding from 2008 and 2011 totaling $3,800 00 to be used to purchase portable, toddler friendly toys and storage shed. CARRIED DR R&R INVITATION 7.4 Kneehill Regional Doctor Recruitment & Retention Committee Invitation to a Meet and Greet Sunner 424/11 Councillor Hoppms moved that Council authorize the attendance of interested Councillors at the September 24 2011 Doctor Recruitment & Retention Committee Meet and Greet Supper CARRIED LEADERS PROGRAM 7.5 Communitv of Leaders Program — Leadership at the ADex Program 425/11 Councillor Wittstock moved that Council authorize the attendance of the Reeve and CAO at the Leadership at the Apex Program CARRIED SCHOLARSHIP 7.6 Kneehill Countv Scholarship Review 426/11 Councillor Holsworth moved that Council direct Administration to research and draft amendments to Policy 15 5 and bring to a future Council meeting for consideration. CARRIED BROWNLEE LAW 7.7 Waiver of Privilege & Access to Information — Brownlee Frvett BULLETIN LLP Municipal Law Bulletin 427/11 Councillor Long moved that Council receive the Brownlee Fryett Municipal Law Bulletin, Waiver of Privilege and Access to Information as information. CARRIED SURPLUS LAPTOP 7.8 Reauest to Purchase Surplus LaDtoD 428/11 Reeve Calhoun moved that Kneehill County sell the surplus laptop which includes Office 2003 2 GB of ram and 150 GB hard drive, for a price of $25000 CARRIED LTRS OF SUPPORT 7.9 Letters of SuDport Reauest for Anderson Park Proiect 429/11 Reeve Calhoun moved that Council direct Administration to provide letters of support in principle to the Three Hills & District Agricultural Society and the Three Hills Community Memorial Centre Society for the proposed Anderson Park Project. 4 Initials COUNCIL MINUTES OF AUGUST 30 2011 CARRIED STRAT PLN 2012 7.10 2012 Strategic Planning Priorities and Action Plans Ouarterlv Update 430/11 Councillor Wittstock moved that Council receive the 2012 Strategic Planning Priorities and Action Plans quarterly report as presented. CARRIED SKYPE USAGE 7.11 Skvve Usage Proiect 431/11 Councillor Holsworth moved that Council direct Administration to proceed to the next step in the process to initiate this project, by providing budgetary numbers and options. CARRIED RD UPGRADE REQ 7.12 Road Upgrade Reauest — R. Glover 432/11 Reeve Calhoun moved that Council authorize Operations to obtain three quotes for this project and enter into a Road Building Agreement with the applicant, as per Policy 5 13 Schedule A, a reduced local road having a finished width of 5 meters. Further Administration be directed to draft a Speed Reduction Bylaw to limit the speed on this road to 50 kmh. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports AQUA 7 8.1 AOUA 7 (Formally KRWSC) — Councillor Wittstock provided Council with a written report on the August 27th meeting. • Motion passed unanimously to provide water to Wheatland County as per their request. • Next meeting October 27 2011 CAAMDC 8.2 CAAMDC Directors' Meeting — Reeve Calhoun provided Council with a written report on the August 12th meeting. Debi Moon left the meeting at 11 15 a.m. DRUM WASTE 8.3 Drumheller & District Solid Waste Meeting — Reeve Calhoun provided Council with a written report on the August 18th meeting. DR R&R 8.4 Doctor Recruitment & Retention Committee — Councillor Long provided Council with a written report on the August 24th meeting. 433/11 Councillor Hoppms moved that Council authorize the attendance of Councillor Long at the Rural Physician Action Plan Conference being held October 26th to 28th 2011 CARRIED r 5 '010 Initials t 1 COUNCIL MINUTES OF AUGUST 30 2011 MARIGOLD 8.5 Marigold Library Meeting , Councillor Keiver verbally reported on the meeting held in Turner Valley at the new energy efficient library Councillor Keiver reported that Marigold Library has been approved as a government body so will no longer have to pay GST 434/11 Councillor Long moved that Council receive the Council and Committee reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 435/11 Councillor Wittstock moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pending Reports 436/11 Councillor Long moved that Council receive the Business Pending and Summary reports. CARRIED The meeting recessed from 1140 a.m. until 1 15 p.m. Barb Long was not present when the meeting reconvened. Laurie Watt recorded the balance of the minutes. IN CAMERA 11.0 In Camera 437/11 Councillor Holsworth moved the meeting go in camera at 1 16 p.m. CARRIED 438/11 Councillor Long moved the meeting go out of in camera at 144 p.m. CARRIED Councillor Long and Councillor Painter left the meeting at 1 44 p.m. due to a perceived conflict of interest. 11.1 Motion from In Camera 439/11 Councillor Hoppms moved that Council approve the revised compensation section of the HR Policy in addition to the new Wage and Salary Grid as presented effective October 1 2011 CARRIED Councillor Long and Councillor Painter reentered the meeting at 146 p.m. Adiournment The meeting adjourned at 1 46 p.m. G 6 00 Init lai s COUNCIL MINUTES OF AUGUST 30 2011 cw eve CAO N cw 7 Initials I