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Home My WebLink About2011-09-13 Council MinutesKneehill County Regular Council Meeting Tuesday September 13, 2011 Agenda Community Grant to Non Profit Organizations Meeting 8 00 a.m Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of August 30 2011 3.0 Delegations. 3 1 Pete McRae —Director of Operations — 9.00 a.m. 3.2 Al Kemmere — PC Candidate Olds-Didsbury Three Hills Constituency — 10.00 a.m. 3.3 Terry Fleming — Genivar — Road Study Update — 10.30 a.m. 4.0 Operations 41 Operations Report 4.2 Sunnyslope WSA Connection Request 5.0 Financial Reports 6.0 Business Arising from Previous Minutes 6 1 Broadband Coverage Survey 6.2 Kneehill County Administration Building 6.3 Speed Restriction Bylaw 1634 7.0 New Business 7 1 Community Grant to Non Profit Organizations 7.2 Disposal of Surplus Furniture 7.3 Signing of Register — Council Meetings/Public Hearings 74 Letter of Support Request — Seniors Outreach Program 7.5 Wheatland County Request for Endorsement of Resolution 76 Fall 2011 Kneehill County Ratepayer Newsletter 77 AAMDC Fall Convention 8.0 Council and Committee Reports 81 9.0 Correspondence Report 10.0 Business Pending and Summary Reports 101 Business Pending Report 2008/2009/2010 10.2 Business Pending Report 2011 10.3 Business Summary Report 2011 11.0 In Camera SO 11.1 Motions from In Camera Adjournment 12.0 Information Package 11 11 COUNCIL MINUTES OF SEPTEMBER 13 2011 ArIN MINUTES OF THE SEPTEMBER 13 2011 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT PRESENT. Division No 2 Division No 5 Division No 4 Division No 6 Division No 7 Carol Calhoun, Reeve Bob Long, Deputy Reeve Glen Keiver Councillor Ken Hoppins, Councillor Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt 4 Recording Secretary Barbara Long ABSENT. Division No 1 Brian Holsworth, Councillor 1 Division No 3 Jerry Wittstock, Councillor 0 CALL TO ORDER Reeve Calhoun in the Chair Reeve Calhoun called the meeting to order at 8 53 a.m. AGENDA 1.0 Adoption of Aeenda Additions to the Agenda. Under New Business 78 Clearwater County Draft Resolution Endorsement Under Committee Reports 8 1 Community Discovery Evening 440/11 Councillor Long moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the August 30. 2011 Meetine Minutes 441/11 Councillor Hoppms moved approval of the August 30 2011 minutes. CARRIED BUS ARISING 6.0 Business ArisinL from Previous Minutes BROADBAND 6.1 Broadband Coverage Survev 442/11 Councillor Long moved that Council approve the revised Kneehill County Broadband Survey and direct Administration to put it on the website and enclose with the newsletter CARRIED 1 Initials COUNCIL MINUTES OF SEPTEMBER 13 2011 Pete McRae, Operations Director and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8 56 a.m. OPERATIONS 4.1 Operations Summary Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. Debi Moon entered the meeting at 9.07 a.m. 443/11 Councillor Long moved that Council approve the disposal of the County surplus vehicles, as listed, through a bid system, with the sale advertised in The Capital and on the County website CARRIED 444/11 Councillor Painter moved that Council receive the Operations Report as presented. CARRIED Councillor Hoppms abstained from voting on the following issue due to a s possible conflict of interest. H2O CONNECTION 4.2 Sunnvslope Water Service Area Connection Request — R. Frere 445/11 Councillor Long moved that Council approve the placement of a riser during the construction phase of the Sunnyslope Water Service Area project at the NE 10-32 24-W4 pending approval of the water modeling process. CARRIED Pete McRae and Brandy Hay Evans left the meeting at 9.25 a.m. FINANCIAL 5.0 Financial Reports 5.1 Bank Reconciliation Report as at August 30, 2011 446/11 Councillor Keiver moved that Council receive the Bank Reconciliation report as presented. CARRIED BUS ARISING 6.0 Business Arising Continued NEW ADMIN BLDG 6.2 Kneehill Countv Administration Building 447/11 Councillor Hoppms moved that this item be tabled to a future meeting for s further information to be provided. CARRIED B 1634 6.3 Speed Reduction Bvlaw 1634 — R. Glover 448/11 Councillor Long moved first reading be given to Bylaw 1634 that being a bylaw to reduce the speed limit on 800 meters of Range Road 22-4 located 2 Initials COUNCIL MINUTES OF SEPTEMBER 13 2011 west of the South West of Section 9 Township 29 Range 22 West of the Fourth Meridian, to 50 kilometers per hour CARRIED 449/11 Councillor Painter moved second reading of Bylaw 1634 CARRIED 450/11 Councillor Hoppins moved that consideration to hold third reading be given to Bylaw 1634 CARRIED UNANIMOUSLY 451/11 Councillor Long moved third reading of Bylaw 1634 CARRIED NEW BUSINESS 7.0 New Business COMM GRANTS 7.1 Communitv Grants to Non -Profit Organizations 452/11 Councillor Hoppms moved that Council approve the September 2011 funding allocations as per the recommendations of the Community Grants Committee. CARRIED The meeting recessed from 9.32 a.m. until 9 40 a.m. IN CAMERA 11.0 In Camera 453/11 Councillor Painter moved the meeting go in camera at 9 40 a.m. CARRIED Debi Moon, Laurie Watt and Barb Long left the meeting at this time 454/11 Councillor Long moved the meeting go out of in camera at 10 10 a.m. CARRIED Debi Moon, Laurie Watt and Barb Long reentered the meeting at this time Al Kemmere entered the meeting at 10 10 a.m. PRESENTATIONS 3.0 Delegations 3.2 Al Kemmere — PC Candidate Olds-Didsbury Three Hills Constituencv Al Kemmere provided Council with his background information, relevant experience and attributes that he can bring to the position of MLA. He reassured Council that the Three Hills area is an important part of the constituency and he wants to understand the issues pertaining to the people of this area. Mr Kemmere noted that it is his belief that the PC Parry needs revitalization to become once again a `people centered 3 A0 Initials COUNCIL MINUTES OF SEPTEMBER 13 2011 government' and advised he feels that open communication is needed to achieve this goal Pete McRae, Brandy Hay Evans and Terry Fleming, Consultant from Gemvar entered the meeting at 10.26 a.m. On behalf of Council, Reeve Calhoun thanked Mr Kemmore for taking the time to meet with Council and wished him good luck in the upcoming election. Al Kemmere left the meeting at 10 40 a.m. ROAD STUDY 3.3 Road Studv Update Terry Fleming, Consultant employed by Genrvar updated Council on the Road Study data collected to date and requested their input upon review of the information. Council was advised that upon completion of the road study it would be beneficial for future road planning to hire a consultant to rate/rank every road in the County and to keep the information current in order to evaluate each year A standard cross-section of an arterial road was presented as the model Kneehill County should be using to construct all their arterial roads to facilitate future upgrades (9meter top/5 1 slope) Reeve Calhoun thanked Mr Fleming for updating Council on the Road Study Terry Fleming, Pete McRae and Brandy Hay Evans left the meeting at 11 12 a.m. SURPLUS FURNITURE7.2 Surplus Furniture Disposal 455/11 Councillor Hoppms moved that the County's surplus furniture be advertised for sale through a bid process, on the County website and The Capital with 2.00 p.m. September 30th 2011 being the deadline for receiving bids. CARRIED SIGNING REGISTERS 7.3 Signing of Registers at Meetings 456/11 Councillor Long moved that Council approve the discontinuation of the use of sign in registers for visitors attending all open meetings. CARRIED LTR SUPPORT 7.4 Letter of Support Reauest — Seniors' Outreach Program 457/11 Reeve Calhoun moved that Council provide a letter of support, in principle, to the Seniors Outreach Program, to accompany their application for a `New Horizons for Seniors' grant. CARRIED 4 �Q Initials COUNCIL MINUTES OF SEPTEMBER 13 2011 WHEATLAND RES 7.5 Wheatland Countv Request for Endorsement of Resolution 458/11 Reeve Calhoun moved that Council second the resolution from Wheatland County and direct Administration to notify Clearwater County in order that it may be added to the October 14 2011 CAAMDC Agenda for presentation. CARRIED Debi Moon left the meeting at 11.25 a.m. NEWSLETTER 7.6 Fall 2011 Ratepaver Newsletter 459/11 Councillor Long moved that Council approve the Fall 2011 Ratepayer Newsletter as amended. CARRIED Councillor Hoppins left the meeting at 11 35 a.m. AAMDC CONV 7.7 Fall 2011 AAMDC Convention Direction of Council to bring to the next Council meeting. CLEARWATER RES 7.8 Clearwater Countv Reauest for Endorsement of Resolution 460/11 Councillor Long moved that Council second the resolution from Clearwater County and direct Administration to notify them in order that it C; may be added to the October 14 2011 CAAMDC Agenda for presentation. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports COMM DISCOVERY 8.1 Communitv Discovery Evening, — Reeve Calhoun verbally reported on the Three Hills Community Discovery Evening. CORRESPONDENCE 9.0 Correspondence Report Sunnvslone WSA Letters. 461/11 Councillor Long moved that Council receive as information and direct Administration to acknowledge receipt of the letters. CARRIED 462/11 Councillor Painter moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pending Reports 463/11 Councillor Painter moved that Council receive the Business Pending and Summary reports. CARRIED 5 J00_ Initials I COUNCIL MINUTES OF SEPTEMBER 13 2011 Adiournment The meeting adjourned at 12 15 p.m. i Reeve ter- CAO 11 AWN 6 -,00— Initials 0_Initials