The URL can be used to link to this page

Home My WebLink About2011-11-08 Council MinutesN.. COUNCIL MINUTES OF NOVEMBER 8 2011 Kevin Miner Laurie Watt and Barb Long reentered the meeting at this time Debi Moon, Reporter for The Capital, entered the meeting at 9 00 a.m. The meeting recessed from 9 00 a.m. until 9 10 a.m. Present when the meeting reconvened were Mike Morton, Director of Financial Services, Pete McRae Director of Operations and Brandy Hay Evans, Operations Executive Assistant. FINANCIAL REPORTS 5.0 Financial Reports BANKING SERVICES 5.1 Banking Services Agreement 544/11 Councillor Calhoun moved that Council authorize the renewal of the Banking Service Agreement with Servus Credit Union for a 2 year term, with a Request for Proposal being issued on December 31 2013 545/11 Councillor Hoppins moved a friendly amendment be made to Motion #544/11 to reflect a renewal for a 3 year term, with a Request for Proposal being issued on December 31 2014 A vote was taken on the amendment. \r.► A vote was taken on the motion as amended. CARRIED 5.2 Operating Accounts Report 5.3 Capital Funding Report 5.4 Reserve Schedule Mike Morton reviewed the above Financial Reports with Council Councillor Hoppms moved that Council receive the Financial Reports 546/11 as presented. CARRIED Mike Morton left the meeting at 9.29 a.m. 3.3 Delegation — Three Hills School 2 `, Initials COUNCIL MINUTES OF NOVEMBER 8 2011 The Grade 5 & 6 classes of the Three Hills School, accompanied by their teachers Mrs. Christina Hoover and Mrs Dena Arvidson, entered the �" meeting at 9 30 a.m. Council was introduced and Reeve Long welcomed the students to the Council meeting. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads) Water and Miscellaneous updates The following additional items were discussed • Sunnyslope Water Distribution Line — Spider Plow has completed the required plowing. • Information on the Swalwell Lagoon and the removal of the Torrington Reservoir to be presented at the November 29 2011 Council meeting. • Huxley Drainage — Culverts, berm, and swale have been installed, and plan on installing a culvert at the access to the ball diamond area. • CN/Viterra Rail Crossing #52 75 Update — Due to the frozen ground, CN was unable to lift the tracks to complete the necessary repair so it has been scheduled for the spring. As a temporary mend, Operations used cold mix to fill in the holes. • Used Vehicle Sale — The vehicles will be re -advertised with the reserve bids posted. REPORT CARD 4.2 Operations Report Card Directions to Operations Department from Council • Ensure no deficiency of gravel on the south end of the Linden Church Road. • Information on the Mayor Maintenance program to be brought to next meeting, prior to final budget deliberations. • Ratepayer request for an upgrade of 2 miles of Range Road 24-3 between Sections 33 & 34 and Sections 27&28 in Township 28 Range 24 to be brought to the November 29th Council meeting. 547/11 Councillor Calhoun moved that Council receive the Operations Summary and Report Card reports as presented. CARRIED CARBON CULVERT 4.3 Carbon Approach/Culvert Issue — Dale Hecktor Access 3 /% r.,, Im ials 1%W 1%WW COUNCIL MINUTES OF NOVEMBER 8 2011 548/11 Councillor Holsworth moved that Council authorize the supply and installation of a culvert, by Kneehill County forces, for the Dale Hecktor approach, which borders the Village of Carbon. CARRIED Pete McRae and Brandy Hay Evans left the meeting at 11 00 a.m. MINUTES 2.0 Minutes 2.1 Approval of the October 25, 2011 Organizational Meeting Minutes 549/11 Councillor Wittstock moved approval of the October 25 2011 Organizational Meeting minutes. CARRIED 550/11 2.2 Approval of the October 25, 2011 Regular Meeting Minutes Councillor Hoppins moved approval of the October 25 2011 Regular Council Meeting minutes CARRIED BUS ARISING 6.0 Business Arising from Previous Minutes STARS 6.1 Alberta Shock Trauma Air Rescue (STARS) Foundation Donation Request 551/11 Councillor Calhoun moved that Kneehill County Council approve an annual donation of $2 000 for a period of five years commencing in 2012, to the Shock Trauma Air Rescue Society CARRIED SCHOLARSHIP 6.2 Kneehill County Scholarship Policy 15-5 Council provided direction regarding amendments to the Kneehill County Scholarship Policy 15 5 requesting that the draft policy be presented at the November 291h Council meeting. The Three Hills Grade 5 & 6 Classes left the meeting at 10 10 a.m. The meeting recessed from 10 10 a.m. until 10 19a.m. 6.3 Canadian Badlands Economic Development Foundation — CBF Municipal Participation and Program Manager 552/11 Councillor Calhoun moved that Council approve the participation of Kneehill County in the Canadian Badlands Economic Development Foundation s Regional Collaboration Program application as one of the municipal partners and if program funding is successful, agree to act as the program manager for the project, with the opportunity to bill, on a cost recovery basis, for time spent. 4 Initials \*Aw cm EM COUNCIL MINUTES OF NOVEMBER 8 2011 ::: Jerry Brett, Senior Planning & Development Officer entered the meeting at 10 24 a.m. NEW BUSINESS 7.0 New Business SBDV EXTENSION 7.4 Subdivision Extension Request — KNE 100101 N.E. 34-31 26-W4 — D. Dole 553/11 Councillor Hoppms moved that Council grant an eight month extension for Subdivision KNE 100101 which would expire on July 8 2012 CARRIED Jerry Brett left the meeting at 10 34 a.m. REC & LEISURE GRT 7.1 Recreational and Leisure Capital Funding Grant 2011(161.744.00 554/11 Councillor Hoppins moved that Council approve funding from the Recreational and Leisure Capital Funding Grant, as requested by the Town of Trochu, for the Centennial Trail Project, in the amount of $63 141 60 CARRIED 555/11 Councillor Calhoun moved that Council approve funding from the Recreational and Leisure Capital Funding Grant, to the Town of Three Hills, for the Anderson Park Project, in the amount of $98,302 40 CARRIED AAMDC 556/11 FCSS BUDGET 557/11 7.2 AAMDC Fall Convention Appointments Councillor Wittstock moved to receive as information. CARRIED 7.3 Kneehill Regional FCSS Budget 2012 Councillor Painter moved that Council approve the 2012 Kneehill Regional FCSS Budget as presented. CARRIED GARSON TAX REQ 7.5 Request for Taxation Refund — Roll 3021282200 & 3021281200 558/11 Councillor Holsworth moved that Council direct Administration to refund the overpayment in municipal taxes for the years 2008 2009 and 2010 CARRIED INTER MUN MTG 7 6 Inter Municipal Meeting Invitation — Irricana and Area 559/11 Councillor Holsworth moved that Kneehill County respectfully decline the invitation to attend an Inter Municipal meeting. CARRIED 5 5 41nis 1%W *ft. 1%W COUNCIL MINUTES OF NOVEMBER 8 2011 POLICY 8-10 7.7 Public Safety Policy 8-10 Amendments 560/11 Councillor Holsworth moved that Council approve the proposed amendments to Policy 8-10 as presented. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports AQUA 7 8.1 AQUA 7 — written report by Councillor Holsworth on the October 27' meeting. The AGM has been scheduled for December 15 2012 ASB 8.2 ASB Central Zone meeting — written report by Councillor Hoppms on the Central Zone Meeting hosted by Clearwater County at Leslieville, Alberta. COMM FUTURES 8.3 Wildrose Community Futures — written report by Councillor Holsworth on the November 3` meeting. The next meeting has been scheduled for December 1 2012 Debi Moon left the meeting at 11 12 a.m. CAN BADLANDS 8.4 Canadian Badlands Ltd. — written report by Reeve Long on the November 3` meeting held in Brooks, Alberta. The next meeting has been scheduled for January 5 2012 RPAP CONF 8.5 Rural Physician Action Plan (RPAP) Conference — written report by Reeve Long on the recent conference held in Edmonton, Alberta. Council congratulated the Doctor Recruitment & Retention Committee on receiving the 2011 Alberta Rural Community Attraction and Retention Award. 561/11 Councillor Holsworth moved that identical plaques be obtained for the Doctor Recruitment & Retention Committee Municipal Members, the Medical Clinics and the Three Hills Hospital CARRIED Mike Mmshall & Howie Hedges, Gemvar representatives, entered the meeting at 11 30 a.m. BOOMTOWN TRAIL 8.6 Boomtown Trail Conference — verbal report by Councillor Keiver on the November 7 1h meeting. CARRIED 562/11 Councillor Holsworth moved that Council receive the Council and Committee Reports as presented. rals IED 6�4