The URL can be used to link to this page

Home My WebLink About2011-11-29 Council Minutes`, Kneehill County Regular Council Meeting Tuesday November 29 2011 Agenda Call to Order- 8.30 a.m. 1.0 Adoption of Agenda 2.0 Approval of Minutes 2 1 Regular Council Meeting Minutes of November 8, 2011 3.0 Delegations 3 1 Pete McRae, Operations Director — 9 00 a.m 3.2 Will Nyman, IT 9 30 a.m. 3.3 Bruce Sommerville, Agricultural Fieldman, Department Overview — 10 15 a.m 4.0 Operations 4 1 Operations Report 4.2 Water Modeling Application — D Davis 4.3 Water Modeling Application — B Seiler 44 Trochu Transfer Site Fence Replacement 4.5 Cost Share Water Long Service Connection Request — J Calhoun 46 Torrington Old Reservoir \.. 5.0 Financial Reports 5 1 Bank Reconciliation Report Oct 31 2011 5.2 Budget 2012 6.0 Business Arising from Previous Minutes 6 1 Internet Service Availability (Broadband Survey) 6.2 Three Hills Grade Six Class Invitation 6.3 Kneehill County Scholarship — Policy 15 5 64 Video Conferencing New Procedural Bylaw and Policy Amendments 7.0 New Business 7 1 Sanding Material Re Sale Policy 13 24-1 Amendment 7.2 Carbon Centennial Celebration Sponsorship Request 7.3 Central Alberta Economic Partnership Membership 74 KidSport Kneehill Invitation 7 5 Letter to Alberta Transportation — Weed Control 76 Invitation to Council Workshop 8.0 Council and Committee Reports 8 1 Community Action Committee 8.2 Remembrance Day Service Trochu 8.3 Three Hills & District Seed Plant AGM 84 ASB Meeting 8 5 Remembrance Day Services — Three Hills 86 RCMP Service Delivery & Boundary Change Meeting COUNCIL MINUTES OF NOVEMBER 29 2011 MINUTES OF THE NOVEMBER 29 2011 REGULAR 1%w MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT. Division No 5 Bob Long, Reeve Division No 1 Brian Holsworth, Deputy Reeve Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor PRESENT Division No 4 Glen Keiver Councillor Division No 6 Ken Hoppins, Councillor Division No 7 Bobby Painter Councillor '%.. ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Agenda Under New Business 77 Acme Food Bank Invitation 78 Ratepayer Request — Subdivision Policy Amendment Under Committee Reports 87 Kneehill Regional FCSS Report 8 8 Marigold Library 89 Three Hills Airport Commission 567/11 Councillor Wittstock moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the November 8, 2011 Organizational Meeting Minutes 568/11 Councillor Wittstock moved approval of the November 8 2011 Meeting minutes CARRIED 1 Initials COUNCIL MINUTES OF NOVEMBER 29 2011 BUS ARISING 6.0 Business Arising from Previous Minutes `` GRADE 6 VISIT 6.2 Three Hills School Grade Six Invitation 569/11 Councillor Hoppins moved that Council authorize the attendance of Reeve Long at the Three Hills School Grade Six Classroom to answer questions regarding local government. CARRIED SCHOLARSHIP 6.3 Kneehill County Scholarship — Policy 15-5 570/11 Councillor Holsworth moved that Council approve the amendments to the Scholarship Program Policy 15 5 as presented. CARRIED VIDEO CONFERENCE 6.4 Video Conferencing — New Procedural Bvlaw 1635 and Policies 3- B1635 POLICIES 7, 3-17, 3-18, 3-19, 3-19-2 571/11 Councillor Holsworth moved first reading of Bylaw 1635 that being the bylaw to deal with procedure and the transacting of business by the Council of Kneehill County commonly known as the Procedural Bylaw and rescinding Bylaw 1499 CARRIED 572/11 Councillor Hoppms moved second reading of Bylaw 1635 N I: *40W 573/11 Councillor Wittstock moved consideration to hold third reading be given to Bylaw 1635 NOT CARRIED UNANIMOUSLY Policy 3 7 Constitution of a Day 574/11 Councillor Hoppms moved that Kneehill County Council approve the amendments to Policy 3 7 as presented. CARRIED Policy 3 18 Communications Allowance 575/11 Councillor Holsworth moved that Council approve the amendments to Policy 3 18 as presented, effective January 1 2012 CARRIED Policy 3 19 Reimbursement — Council Per Diem and Salary 576/11 Councillor Wittstock moved that Council approve the amendments to Policy 3 19 as presented. CARRIED 2 Initials COUNCIL MINUTES OF NOVEMBER 29 2011 �. Policy 3 19 2 Reimbursement Meals 577/11 Councillor Holsworth moved that Council approve the amendments to Policy 3 19-2 as presented. CARRIED Policy 3 17 — Procedural Bylaw Policy To be brought to the next meeting for approval pending third reading of Procedural Bylaw 1635 Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8 56 a.m. NEW BUSINESS 7.0 New Business POLICY 13-24-1 7.1 Policy 13-24-1 Amendment — Sanding Material Re -Sale 578/11 Councillor Calhoun moved that Council approve the amendments to Policy 13 24-1 as presented. CARRIED OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads) Water and Miscellaneous updates The following additional *aw items were discussed • Gravel Divisions — Council requested a map showing the Gravel Divisions be brought to the next meeting. • Council directed that the ratepayer request, received on November 3`d for an upgrade of 2 miles of dirt road, Range Road 24-3 between Sections 33 & 34 and Sections 27&28 in Township 28 Range 24 needs to be addressed. '*AW Councillor Calhoun moved that Council direct Administration to provide a METZGER REQUEST written report, providing more information and options on the road 579/11 upgrade request to Range Road 24-3 to the December 13`h 2011 Council meeting. CARRIED 580/11 Councillor Calhoun moved that Council receive the Operations Summary Report. CARRIED Debi Moon, reporter for The Capital entered the meeting at 9.20 a.m. 3 Initials '.. COUNCIL MINUTES OF NOVEMBER 29 2011 H2O MODELING 4.2 Water Modeling Application — D. Davis 581/11 Councillor Wittstock moved that Council approve the water connection for Darcy Davis to the Selkirk Water System, as recommended. CARRIED Will Nyman, IT Technician for Kneehill County entered the meeting at 9 25 a.m. H2O MODELING 4.3 Water Modeling Application — B. Seiler 582/11 Councillor Holsworth moved that Council approve the water connection for Brandon Seiler to the Selkirk Water System as recommended. CARRIED 4.4 Trochu Transfer Site Fence Replacement TROCHU TRSFR SITE Councillor Hoppms moved that Council approve providing the required 583/11 dirt work for the Trochu Transfer Site project, with Kneehill County paying 50% of the total cost of the dirt work and fencing. CARRIED Councillor Calhoun excused herself from the meeting for the next agenda item due to a pecuniary interest. COST SHARE REQ 4.5 Long Service Connection Request for Cost Sharing — Jason Calhoun 584/11 Councillor Wittstock moved that Council approve cost sharing of the long service connection to the Gamble Water System, as per Policy #14-10 for $740.29 CARRIED Councillor Calhoun re-entered the meeting at 9 45 a.m. Council recessed from 9 45 a.m. until 9 50 a.m. Pete McRae and Brandy Hay Evans left the meeting at this time OLD BUSINESS 6.0 Business Arising Continued BROADBAND 6.1 Internet Service Availability — Broadband Survey Council directed Administration to obtain further information regarding all aspects of the provision of internet service and bring to a future Council meeting. Bruce Sommerville, Agricultural Fieldman for Kneehill County entered the meeting at 10 20 a.m. 3.0 Presentations ASB PRESENTATION 3.3 Agricultural Service Board Presentation 4 Initials COUNCIL MINUTES OF NOVEMBER 29 2011 Bruce Sommerville Agricultural Fieldman, provided Council with an �.. overview of the ASB Department, highlighting the Business Plan and Priority Programs. "%W '"W 7.0 New Business Continued HGWY WEEDS 7.5 Letter to Alberta Transportation — Provincial Highway Weed Control 585/11 Councillor Calhoun moved that Council direct Administration to forward the letter as presented, to the Minister of Transportation requesting approval for Kneehill County to contract full weed control along the Provincial Highways CARRIED Bruce Sommerville left the meeting at 10 45 a.m. The meeting recessed from 10 47 a.m. until 10 55 a.m. Debi Moon left the meeting at this time Present when the meeting reconvened was Mike Morton, Director of Financial Services FINANCIAL REPORTS 5.0 Financial Reports BANK REC 5.1 Bank Reconciliation — October 2011 586/11 Councillor Calhoun moved that Council approve the Bank Reconciliation Report, as presented. CARRIED 5.2 Draft Budget 2012 Mike Morton reviewed the amendments requested by Council at the Committee of the Whole meeting held on October 24 2011 The 2012 Budget and Tax Rate Bylaws will be presented to Council at the December 13`" meeting for consideration. IN CAMERA 11.0 In Camera 587/11 Councillor Holsworth moved the meeting go in camera at 11 19 a.m. CARRIED 588/11 Councillor Calhoun moved the meeting back in regular session at 11 52 a.m. CARRIED The meeting recessed from 11 52 a.m until 12 55 p.m. 5 /-?, nitials '4ft. COUNCIL MINUTES OF NOVEMBER 29 2011 Mike Morton was present when the meeting reconvened. IN CAMERA 11.0 In Camera Continued 589/11 Councillor Calhoun moved the meeting go in camera at 12 55 p.m. CARRIED 590/11 Councillor Calhoun moved the meeting back in regular session at 1.20 p.m. CARRIED Council and Staff exited the Administration building, in response to a fire alarm, from 1 20 p.m. until 1 30 p.m IN CAMERA 11.0 In Camera Continued 591/11 Councillor Wrttstock moved the meeting go in camera at 1 30 p.m. CARRIED 592/11 Councillor Hoppins moved the meeting back in regular session at 1 55 p.m. CARRIED Mike Morton left the meeting at this time Motions from In Camera NEW SHOP 11.1 Interior Furnishings for New Shop 593/11 Councillor Calhoun moved that Council approve the additional funding from contingency for the new shop building, in the amount of $2,788 37 for the provision of furniture, appliances and required modifications and installation. CARRIED TORR RESERVOIR 11.2 Removal of the Old Torrington Reservoir 594/11 Councillor Calhoun moved that Council authorize the removal of the 'Old Torrington Reservoir as per the quote from Landmass Dirtworx Ltd. with funding from contingency and not to exceed $47,500 plus GST CARRIED 7.0 New Business Continued CARBON DONATION 7.2 Carbon Centennial Celebration Sponsorship Request 595/11 Councillor Calhoun moved that Council approve a donation, in the amount of $1 000 00 for the Carbon Centennial Celebration, as well as the presentation of a plaque to commemorate this event. CARRIED CAEP 7.3 Central Alberta Economic Partnership Membership 2012 6 Initials COUNCIL MINUTES OF NOVEMBER 29 2011 596/11 Councillor Hoppms moved that Kneehill County Council continue to be 14.. members of CAEP and allot funds in the 2012 Budget to provide payment for the 2012 membership upon receipt of an invoice in April 2012 CARRIED ,%W KIDSPORT 7.4 KidSport Kneehill Invitation 597/11 Councillor Hoppms moved that Council authorize the attendance of Councillor Calhoun at the KidSport Appreciation and Information Evening on Tuesday December 13 2012 CARRIED COUNCIL WRKSHOP 7.6 Invitation to Council Workshop — January 19, 2012 598/11 Councillor Painter moved that Council authorize the attendance of Councillor Hoppms at the Council Workshop being hosted by the Village of Acme on January 19 2012 CARRIED ACME FOODBANK 7.7 Acme Food Bank Invitation — Grand ODeninu of Renovated Food Bank 599/11 Councillor Painter moved that Council authorize the attendance of Councillor Wittstock at the Grand Opening of the renovated Acme Food Bank. CARRIED V CRAWFORD REQ 7.8 Request for Policy Development — Allowing Caveat on Title for Municipal Planning Commission Subdivision Conditions 600/11 Councillor Holsworth moved that Council respectfully decline the ratepayer request for the development of a policy authorizing the use of a caveat on a registered title to allow for a subdivision prior to all conditions being met. CARRIED COUNCIL REPORTS 8.0 Council and Committee Reports CAC 8.1 Community Action Committee — written report by Councillor Hoppms on the November 17t 2011 meeting. REMEMBRANCE DAY 8.2 Remembrance Day Services in Trochu — written report by Councillor Hoppms on the Remembrance Day Services held on November 11th in Trochu. SEED PLANT AGM 8.3 Three Hills & District Seed Cleaning Plant AGM— written report by Councillor Hoppms on the November 7'h Annual General Meeting. Initial "Ra. COUNCIL MINUTES OF NOVEMBER 29 2011 ASB 8.4 Agricultural Service Board — written report by Councillor Hoppms on the November 15t ASB meeting. REMEMBRANCE DAY 8.5 Remembrance Day Services in Three Hills — written report by Reeve Long on the Remembrance Day Services held at the Three Hills School on November 10th and Mt. Olive Church on November 11 th RCMP MTG 8.6 RCMP Service Delivery & Boundary Change Council was apprised of the discussion at the November 14th meeting attended by Reeve Long, Deputy Reeve Holsworth and CAO Kevin Miner and R.M McGinnis, Superintendent, District Commander RCMP K Division. A copy of the email sent from R. M. McGinnis was provided to Council FOSS 8.7 Kneehill Regional FCSS Meeting —written report by Councillor Calhoun on the November 24" Organizational meeting. Flo Robinson was elected Chair and Val Reed as Vice -Chair for the upcoming year MARIGOLD 8.8 Marigold Library — verbal report by Councillor Keiver on the recent Marigold Library meeting. CARRIED AIRPORT 8.9 Three Hills Airport Commission — verbal report by Councillor Keiver Chair of the Airport Commission, regarding the last meeting. 601/11 Councillor Wittstock moved that Council receive the Council and Committee Reports as presented. CARRIED CORRESPONDENCE 9.0 Correspondence Report 602/11 Councillor Hoppins moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pending Reports 603/11 Councillor Painter moved that Council receive the Business Pending report as presented. CARRIED 604/11 Councillor Wittstock moved that Council receive the Business Summary report, as presented. CARRIED 8 Imtia s