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Home My WebLink About2011-12-13 Council MinutesCOUNCIL MINUTES OF DECEMBER 13 2011 MINUTES OF THE DECEMBER 13 2011 REGULAR 1., MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET THREE HILLS ALBERTA. PRESENT, Division No 5 Bob Long, Reeve Division No 1 Brian Holsworth, Deputy Reeve Division No 2 Carol Calhoun, Councillor Division No 3 Jerry Wittstock, Councillor PRESENT Division No 4 Glen Keever Councillor Division No 6 Ken Hoppms, Councillor Division No 7 Bobby Painter Councillor ADMINISTRATION PRESENT CAO Kevin Miner Assistant CAO Laurie Watt Recording Secretary Barbara Long CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8 30 a.m. AGENDA 1.0 Adoption of Agenda Under New Business 75 Kneehill Regional Partnership Meeting Under Committee Reports 83 Kneehill Housing Commission 84 Drumheller & District Solid Waste 85 Central Alberta Association of Municipal Districts & Counties Directors Meeting 608/11 Councillor Painter moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the November 29, 2011 Regular Meeting Minutes 609/11 Councillor Hoppins moved approval of the November 29 2011 Council Meeting minutes CARRIED 1 Initials COUNCIL MINUTES OF DECEMBER 13 2011 BUS ARISING 6.0 Business Arising from Previous Minutes `. H2O POLICIES 6AWater Policy Amendments — Policies 14-12A and 14-12B 610/11 Councillor Calhoun moved that Council approve the amendments to Policies 14-12A and 14-12B and the Water Modeling Application Forms as modified by Council CARRIED Pete McRae Operations Director and Brandy Hay Evans, Operations Executive Assistant, entered the meeting at 8 55 a.m. BYLAW 1635 6.2 New Procedural Bylaw 1635 and Policy & Policy 3-17 611/11 Councillor Hoppms moved third reading to Bylaw 1635 that being the bylaw to deal with procedure and the transacting of business by the Council of Kneehill County commonly known as the Procedural Bylaw and rescinding Bylaw 1499 Councillor Keiver requested a recorded vote In Favour- Councillor Hoppms, Councillor Holsworth, Councillor Calhoun, Councillor Wittstock and Reeve Long. Against: Councillor Keiver and Councillor Painter CARRIED Policy 3 17 was also amended by the passing of Bylaw 1635 ,,", GPS DISPLAY 6.3 GPS — Display Screen in Foyer of Administration Building 612/11 Councillor Hoppms moved that Council approve the installation of a screen in the foyer of the Administration building displaying the location of the County graders and snowplows by use of the Global Positioning System (GPS) CARRIED Debi Moon, Reporter for The Capital entered the meeting at 9 10 a.m. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads) Water and Miscellaneous updates The following additional items were discussed • Sunnyslope WSA — tentative completion date scheduled for February 15 2012 • Christmas Closure — on call schedule has been established for coverage over the Christmas season. 2 *AW Initials COUNCIL MINUTES OF DECEMBER 13 2011 613/11 Councillor Calhoun moved that Council receive the Operations Summary 1,0. Report. CARRIED H2O LINE EXTENSION 4.2 Mt. Vernon Waterline Extension — S.W. 36-31 23-W4 (Andrew Peters 614/11 Councillor Calhoun moved that Council approve cost sharing to extend the Mt. Vernon Waterline to the S W 36-31 23 W4 as per Policy 14-12A, for a total cost to Kneehill County of $15 147 50 CARRIED METZGER ROAD 4.3 Road Upgrade Request Metzger 615/11 Councillor Calhoun moved that Council approve Operations to proceed with Option A for the upgrade along the north 800 meters of Range Road 24-3 which is to include ditch cleaning and defining and graveling. CARRIED Council recessed from 9 30 a.m. until 9 38 a.m. Pete McRae, Brandy Hay Evans and Mike Morton, Financial Services Director were present when the meeting reconvened. FINANCIAL REPORTS 5.0 Financial Reports 10 YEAR PLAN 5.1 Ten (10) Year Capital Equipment Replacement Plan 616/11 Councillor Holsworth moved that Council accept the 10 Year Capital Plan as presented. Councillor Painter requested a recorded vote In Favour- Reeve Long, Councillor Calhoun, Councillor Hoppms, Councillor Holsworth, Councillor Keiver and Councillor Wittstock. Against Councillor Painter CARRIED Pete McRae and Brandy Hay Evans left the meeting at 10 00 a.m. INTERIM BUDGET 5.2 Interim Bud,et 2012 Mike Morton reviewed the draft 2012 Interim Budget with Council advising the Tax Bylaw will be presented following the completed assessment in the spring of 2012 IN CAMERA 11.0 In Camera 617/11 Councillor Holsworth moved the meeting go in camera at 10 12 a.m. with only Council present. cC Initials COUNCIL MINUTES OF DECEMBER 13 2011 CARRIED Kevin Miner Laurie Watt, Mike Morton, Debi Moon and Barb Long left the meeting at this time 618/11 Councillor Calhoun moved the meeting back in regular session at 11 12 a.m. CARRIED The meeting recessed from 11 12 a.m. until 11 16 a.m. Present when the meeting reconvened were Kevin Miner Laurie Watt, Mike Morton, Debi Moon and Barb Long. 619/11 Councillor Holsworth moved that Council accept the 2012 Interim Operating Budget as amended. CARRIED 620/11 Councillor Calhoun moved that Council accept the 2012 Interim Capital Budget as presented. CARRIED Council thanked Administration and the Finance Department for the well done budget and thorough presentation. 3.0 Presentations FINANCE DEPT 3.2 Finance Department Presentation Mike Morton, Director of Finance, provided Council with an overview of the Administration/Finance Department, highlighting the roles and responsibilities of each position as well as the core values of the department. On behalf of Council, Reeve Long thanked Mike Morton and his team for the excellent job done this year NEW BUSINESS 7.0 New Business COMM GRANT REQ 7.3 Community Grant Re -allocation Request 621/11 Councillor Calhoun moved that Council approve the request from the Seniors Outreach Centre to re -allocate the 2010 Community Grant funding in the amount of $840 00 DEFEATED -- rL 4 r 1�., Initials COUNCIL MINUTES OF DECEMBER 13 2011 CALENDARS 7.4 Roadbuilders and Heavy Construction Heritage Society of Canada NOW Request 622/11 Councillor Hoppms moved that Council receive as information the request from the Roadbuilders & Heavy Construction Heritage Society of Canada for Kneehill County to purchase 2012 calendars. CARRIED r.. KNEEHILL REGION 7.5 Kneehill Regional Partnership Summit Meeting PARTNERSHIP Councillor Holsworth advised Council that the Kneehill Regional Partnership Summit Meeting has been scheduled for Thursday March 22, 2012 in Acme COUNCIL REPORTS 8.0 Council and Committee Reports RDRMUG 8.1 Red Deer River Municipal Users Group — written report by Councillor Painter on the December 6t 2011 meeting. Debi Moon left the meeting at 11 45 a.m. The meeting recessed from 11 45 a.m. until 12 50 p.m. APEX CENTRE 8.2 Leadership at the APEX Banff Centre — written report by Reeve Long on the Leadership Conference sponsored by Encana-Cenovus and attended by Kevin Miner CAO and himself on December 6-7 2011 KHC 8.3 Kneehill Housing Commission — written report by Councillor Calhoun on the Organizational and Regular Kneehill Housing Commission meeting. The next meeting has been scheduled for March 1 2012 DRUM WASTE 8.4 Drumheller & District Solid Waste — written report by Councillor Calhoun on the December 2, 2011 meeting. The next meeting has been scheduled for February 16 2012 at 1 30 p.m. CAAMDC 8.5 Central Alberta Association of Municipal Districts and Counties — written report by Reeve Long on CAAMDC Directors Meeting held in Three Hills on Friday December 9 2011 The following meetings have been scheduled for• • Spring Zone Meeting — February 10 2012 — County of Stettler • Fall Zone Meeting — October 12, 2012 — Wheatland County 623/11 Councillor Wittstock moved that Council receive the Council and Committee Reports as presented. CARRIED 5 Initials COUNCIL MINUTES OF DECEMBER 13 2011 CORRESPONDENCE 9.0 Correspondence Report 624/11 Councillor Painter moved that Council receive the Correspondence Report as presented. CARRIED BUS PENDING 10.0 Business Pending Reports 625/11 Councillor Hoppms moved that Council receive the Business Pending reports as presented CARRIED 626/11 Councillor Calhoun moved that Council receive the Business Summary report, as presented. CARRIED BUS ARISING 7.0 Business Arising from the Previous Minutes Continued BYLAW 1636 7.1 Bylaw 1636 — Land Use Bylaw Amendment due to a Clerical Error 627/11 After determining that this was an unintentional omission when adopting Bylaw 1564 Councillor Calhoun moved first reading of Bylaw 1636 that being a bylaw to amend Land Use Bylaw 1564 by including Adult Care Facility as a Discretionary Use in the Agricultural A District and the replacement of Group Care Facility with Adult Care Facility in the Discretionary Uses within the Hamlet General `HG District. CARRIED 628/11 Councillor Wittstock moved second reading of Bylaw 1636 CARRIED 629/11 Councillor Hoppms moved consideration to hold third reading be given to Bylaw 1636 CARRIED UNANIMOUSLY 630/11 Councillor Holsworth moved third reading be given to Bylaw 1636 CARRIED RD UPGRADE 7.2 Road Upgrade Request — Eagle View Ranches (B. Bolton) B. BOLTON Councillor Hoppins moved that a decision on the road upgrade request be tabled pending the provision of an engineering report, with that cost to be 631/11 borne solely by the applicant, for a 7 3 meter Minor Local Road, for which Kneehill County would only provide summer maintenance CARRIED Initials