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POLICY
Section Policy No. Page
Council 3-5 1 of 2
Policy Title Date: Motion No.
Road Committee February 24, 2026 48/26
Purpose:
The purpose of the committee is to review, investigate, and make recommendations to Council on issues
referred by Council to the Road Committee.
Policy Guidelines:
Committee Composition:
• (3) members of Council. One (1) member shall be nominated by Committee to serve as Chair.
• Infrastructure Superintendent
Delegated Authority:
• The Committee is an advisory committee to Council and does not have any delegated authority.
• The Committee has no authority to direct staff. Any recommendations requiring implementation,
reports or staff action must first be considered by Council before any action by staff may be taken.
Mandate:
• Review road conditions and concerns raised by residents, administration, and Council.
• Develop a prioritized list of road projects for upcoming budget cycle.
• Provide recommendations to Council for approval.
• Organize bi-annual road tours (Spring and Fall) for all Council members to assess road conditions
firsthand.
Meeting Frequency:
• Monthly
• Additional meetings may be called by the Chair if urgent issues arise.
Roles and Responsibilities
• Chair: Responsible for setting agendas and presiding over meetings.
• Committee Members: Participate in discussions, review reports, and contribute to prioritization
decisions.
• Infrastructure Superintendent: Provide technical input, cost estimates, and feasibility assessments and
prepares agendas, records minutes and ensures documentation is submitted to Council.
POLICY
Section Policy No. Page
Council 3-5 2 of 2
Policy Title Date: Motion No.
Road Committee February 24, 2026 48/26
Procedures:
Agenda Preparation: Infrastructure Superintendent prepares agendas in consultation with the Chair.
Review of Road Concerns: Committee review reports from Infrastructure Department and public submissions.
Road Tours:
• Conduct Spring Tour (April/May) and Fall Tour (September/October).
• Invite all Council members; tours guided by Chair of the Road Committee
• Document observations for prioritization discussions.
Reporting: Minutes from Meetings will be provided to the next Regular Council meeting, or as directed by
Council.
Transparency & Records:
• All meetings are subject to municipal procedure bylaws.
• Minutes will be recorded and provided in the Regular Council Meeting
Approved: 2026.02.24 48/26
Review Date: 2030.02.24